Executive Assistant - Office Based

UnitedHealth Group; Eden Prairie (MN); Hybrid; USD 47,000 - 83,000; Full time

Benefits offered by this job

Comprehensive benefits

401k and stock purchase programs

Incentive programs

Job summary

UnitedHealth Group seeks an experienced Executive Assistant to provide high-level administrative support to C-Suite and senior leaders in Minnesota, with on-site or hybrid arrangements aligned to local office needs. The role demands discretion, professionalism, and the ability to manage competing priorities in a fast-paced environment.

You will coordinate complex calendars across time zones, arrange domestic and international travel, prepare expense reports, and support meetings with polished

Qualifications

• High school diploma or GED required.
• 5+ years of progressively responsible admin support, including C-Suite exposure.
• Advanced calendar management across multiple time zones.
• Domestic and international travel coordination and complex itineraries.
• Experience with expense reporting and invoicing processes.
• Experience supporting multiple leaders in a matrixed organization.
• Proficiency in Microsoft Office and collaboration tools (SharePoint/OneNote).

Responsibilities

• Provide direct administrative support to C-Suite Leaders and VP, in a high-volume environment.
• Manage complex calendars across multiple time zones and resolve conflicts.
• Coordinate domestic and international travel logistics and itineraries.
• Prepare, submit, and reconcile expense reports and support invoicing.
• Plan and support meetings, including virtual and in-person formats.
• Draft and format executive-ready documents and presentations.
• Handle confidential information with discretion and professional representation.

Skills

Executive presence

Calendar management

Travel coordination

Confidential communications

MS Office proficiency

Education

High school diploma or GED

Tools

Concur

Ariba

AMEX Global Travel

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

OneNote

Job description

Optum Tech is a global leader in health care innovation. Our teams develop cutting-edge solutions that help people live healthier lives and help make the health system work better for everyone. From advanced data analytics and AI to cybersecurity, we use innovative approaches to solve some of health care's most complex challenges. Your contributions here have the potential to change lives. Ready to build the next breakthrough? Join us in making healthcare work better for everyone through people-led, responsible AI while Caring. Connecting. Growing together.

We are seeking an experienced Executive Assistant to provide high level administrative support to senior leaders, managing complex calendars, travel, meetings, and confidential communications with professionalism and sound judgment. The ideal candidate brings solid executive presence, attention to detail, and the ability to operate effectively in a fast paced, multi stakeholder environment.

Location: Minnesota (on-site/hybrid expectations aligned to local office needs)

Primary Responsibilities

• Provide direct administrative support to C-Suite Leaders, VP and Senior leaders, including the CIO, in a high-volume, high-priority environment


• Manage complex calendars across multiple time zones, resolving frequent meeting conflicts by understanding leader priorities and anticipating schedule needs


• Coordinate domestic and international travel and flight logistics, including complex itineraries, changes, and last-minute adjustments


• Prepare, submit, and reconcile expense reports; support invoicing and other administrative financial processes as needed


• Plan and support meetings (virtual and in-person), including scheduling, agendas/materials, room/technology coordination, and follow-ups


• Draft, edit, and format polished executive-ready documents and presentations; maintain organized files and reference materials


• Handle sensitive information with discretion; represent leaders professionally with internal and external stakeholders

Required Qualifications

• High school diploma or GED


• 5+ years of progressively responsible administrative support experience, including direct support to C-Suite Leaders and VP or Senior leaders


• Advanced calendar management experience across multiple time zones, including resolving frequent schedule conflicts and shifting priorities


• Travel coordination experience (domestic and international), including flight logistics and complex itineraries


• Expense management experience, including reconciliation and timely submission of expense reports


• Centralized EA model experience supporting senior leaders and partnering effectively with other administrative professionals


• Multi-leader support experience, including balancing competing priorities in a complex, matrixed organization


• Corporate travel and expense systems experience (Concur, Ariba, AMEX Global Travel), including invoice processing


• Mentoring/onboarding experience to support administrative best practices and team continuity


• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint


• Collaboration and knowledge tools proficiency (SharePoint, OneNote, Teams) to maintain well-organized, accessible information


• Demonstrated professionalism and discretion when handling confidential information and engaging with senior stakeholders

Preferred Qualifications

• Experience supporting multiple leaders simultaneously


• Experience mentoring or guiding other administrative professionals


• Familiarity with SharePoint, OneNote, or other collaboration tools


• Demonstrated ability to anticipate executive needs and act independently with minimal direction

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $34 - $60 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and help make the health system work better for everyone. Together, we are shaping the future of healthcare by harnessing technology and innovation to make care simpler to navigate, more affordable and more connected for the people we serve. We are committed to creating an inclusive workplace where everyone feels welcomed, valued, heard and respected, empowering people to bring their authentic selves to work and strengthening our collective impact through diverse talents, backgrounds, experiences and perspectives.

UnitedHealth Group and its affiliated brands are an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group and its affiliated brands are a drug-free workplace. Candidates are required to pass a drug test before beginning employment.