Executive Assistant, National Programming & Artist Relations

NAB Leadership Foundation; New York (NY); On-site; USD 77,939,097 - 97,423,872; Full time

Benefits offered by this job

Medical, dental, vision

401K

Paid vacation

Holidays

EAP

Volunteer day

Job summary

iHeartMedia in New York is seeking an Administrative Assistant to support the National Programming Group and Artist Relations, handling schedules, travel, expenses, and industry event recap preparation.

The role emphasizes attention to detail, discretion with confidential information, and strong communication with artists, management teams, and executives. Proficiency in Microsoft 365 and Canva is valued.

Join a dynamic team at a leading audio company committed to collaboration and inclusion.

Qualifications

• Strong organizational skills and ability to manage sensitive information.
• Experience supporting senior executives in entertainment or media preferred.
• Excellent written and verbal communication.

Responsibilities

• Schedule meetings and coordinate travel for executives and teams.
• Prepare event logistics for multi-format programs.
• Draft industry recaps and artist profiles.
• Maintain trackers and assist with outreach across partners.
• Draft VIP invites and manage follow-ups.

Skills

Attention to detail

Executive support

Multitasking

Calendar management

Communication

Discretion confidentiality

Relationship building

Education

Bachelor's degree or equivalent work experience

Tools

Microsoft 365 suite

Canva

Job description

Overview

iHeartMedia

Current employees and contingent workers click here to apply and search by the Job Posting Title.

The audio revolution is here - and iHeart is leading it! iHeartMedia, the number one audio company in America, reaches 90% of Americans every month — a monthly audience thats twice the size of any other audio company, almost three times the size of the largest TV network, and almost 4 times the size of the largest ad-supported music streaming service. We reach almost every community in America and are committed to diversity and inclusion. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in pursuit of new ideas, and respect for everyone.

What We Need: Administrative assistance with scheduling meetings, expenses, drafting industry facing event and artist program recaps.

What You'll Do

• Reports to SVP of Artist Relations.
• Schedules label/management and internal meetings, maintains calendars, coordinates travel arrangements and processes expenses on behalf of National Programming Group and Artist Relations Executives.
• Assists with multi-format Music Summit preparation and management including: creating save the dates, label scheduling, distributing invites, and coordinating label presentations.
• Maintain Artist Relations program trackers including Audio campaigns, AIPs, World Premieres, On the Verge, Takeover Hours, etc. Assembles year-end department impact report.
• Manages industry contact database on behalf of iHeart.
• Assists with talent asset outreach as needed. Collects assets and distributes across iHeart and partnering platforms to aid in building out creative in support of national programs and events.
• Provide detailed recaps for labels following execution of content launches and extended marketing plans.
• Develop artist profile pitches for clients as needed.
• Assists with prepping weekly updates, newsletters, industry facing recaps.
• Assist with creation of supportive promotional materials for artist campaigns as needed. Calculates valuations for all national contesting, editorial features, and social promotions.
• Manage On The Verge and Titanium Award processes inclusive of identifying artists to be recognized, submitting requests to have the Awards made, draft and send communication on behalf of iHeart team, coordinate messaging across depts (programming, PR, etc). Follow up with each artist's camp to ensure social support.
• Assist with original content shoots as needed.
• Assists with pulling social links around tentpole events.
• Drafts, distributes and orchestrates industry VIP invites and fulfillment at Tentpole Events.
• Represent iHeartRadio National Artist Relations team at local shows and artist showcases
• Manage Dept Internship Program

What You'll Need

• Exceptional attention to detail with the ability to manage sensitive information, complex schedules, and high-volume communications with accuracy.
• Proven ability to multitask and effectively prioritize competing demands in a fast-paced, deadline-driven environment.
• Strong organizational and project management skills, with the ability to anticipate needs and proactively solve problems.
• Excellent written and verbal communication skills, with a professional and polished demeanor when interacting with artists, management teams, executives, and external partners.
• Demonstrated professionalism and poise in working with artists, talent representatives, and senior industry stakeholders.
• Ability to handle sensitive talent and executive relationships with discretion, diplomacy, and confidentiality.
• Demonstrated experience supporting senior-level executives, preferably within entertainment, music, media, or a related industry.
• Strong relationship-building skills and a customer-service mindset, with the ability to work effectively across all levels of an organization.
• High proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), Canva and calendar management tools.
• Ability to adapt quickly to changing priorities and remain calm under pressure.
• Bachelor's degree or equivalent relevant work experience preferred.

What You'll Bring

• Respect for others and a strong belief that others should do this in return
• Subject matter expertise to conceive and communicate original ideas
• A growth mindset with knowledge sharing and mentorship within the team
• Open communication about a variety of complex ideas to encourage a broad point of view and build a team consensus
• Strong desire for collaboration between teams
• Ability to work independently with minimal supervision
• Commitment to continuous process improvement for overall team effectiveness
• Advanced problem-solving techniques

Compensation

Salary to be determined by multiple factors including but not limited to relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data.

$27.20 - $34.00

Location

New York, NY: 125 West 55th Street, 10019

Position Type

Regular

Time Type

Full time

Pay Type

Hourly

Benefits

• Employer sponsored medical, dental and vision with a variety of coverage options
• Company provided and supplemental life insurance
• Paid vacation and sick time
• Paid company holidays
• A Spirit day to encourage and allow our employees to more easily volunteer in their community
• A 401K plan
• Employee Assistance Program (EAP) at no cost - services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
• A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!

We are accepting applications for this role on an ongoing basis.

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Non-Compete will be required for certain positions and as allowed by law.

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