Executive Assistant

iHeartMedia; Chicago (IL); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Life insurance

Paid vacation and sick time

Paid company holidays

401K plan

Employee Assistance Program (EAP)

Job summary

iHeartMedia is seeking a skilled Executive Assistant in Chicago to support executives, manage calendars, plan meetings, coordinate travel, and process expenses. This role acts as the central hub for cross-team communication and requires discretion and proactive problem-solving.

Strong MS Office Suite and Apple product skills are essential, with the ability to maintain confidentiality while thriving in a fast-paced environment. Compensation is hourly with comprehensive benefits.

Qualifications

• Prior experience as an Executive Assistant across sales, marketing, operations, or finance is preferred.
• Polished, proactive, and detail-oriented in a fast-paced, dynamic environment.
• Extreme confidentiality is a must.
• Excellent and precise communication skills.
• Ability to build rapport and remember details about people and events.
• Urgency, collaboration, resilience are required.
• Positive outlook and ability to manage stress when multitasking.

Responsibilities

• Schedule appointments, plan meetings, maintain calendars, coordinate travel arrangements and process expenses.
• Team player with excellent communication skills; act as the hub by coordinating with executives and their teams.
• Organize daily, weekly and monthly calendars and maintain a shared to-do list.
• Anticipate and interpret management needs with minimal direction.
• Be available after-hours and on weekends during busy times.

Skills

Calendar management

Communication

Coordination

Discretion

Adaptability

MS Office

Apple products

Tools

MS Office Suite

Apple devices

Job description

The audio revolution is here – and iHeart is leading it! iHeartMedia, the number one audio company in America, reaches 90% of Americans every month -- a monthly audience that’s twice the size of any other audio company – almost three times the size of the largest TV network – and almost 4 times the size of the largest ad-supported music streaming service. In fact, we have: More #1 rated markets than the next two largest radio companies combined; We’re the largest podcast publisher, with more monthly downloads than the second- and third-largest podcast publishers combined. Podcasting, the fastest-growing new media, today has more monthly users than streaming music services or Netflix; iHeart is the home of many of the country’s most popular and trusted on-air personalities and podcast influencers, who build important connections with hundreds of communities across America; We create and produce some of the most popular and well-known branded live music events in America, including the iHeartRadio Music Festival, the iHeartRadio Music Awards, the iHeartCountry Festival, iHeartRadio Fiesta Latina and the iHeartRadio Jingle Ball Tour; iHeartRadio is the #1 streaming radio digital service in America; Our social media footprint is 7 times larger than the next largest audio service; and We have the only complete audio ad technology stack in the industry for all forms of audio, from on demand to broadcast radio, digital streaming radio and podcasting, which bring data, targeting and attribution to all forms of audio at an unparalleled scale. As a result, we’re able to combine our strong leadership position in audience reach, usage and ad tech with powerful tools and insights for our sales organizations to help them build success for their clients at a more efficient cost than any other option. Because we reach almost every community in America, we’re committed to providing a range of programming that reflects the diversity of the many communities we serve – and our company reflects that same kind of diversity. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone. Only one company in America has the #1 position in everything audio: iHeartMedia! At iHeartMedia we are dedicated to building a diverse, inclusive, and authentic workplace and are looking for teammates passionate about what we do!

What We Need:

We’re seeking a skilled Executive Assistant. In this role, you’ll have a great opportunity to build your skills and grow your career!

What You’ll Do:

• Schedule appointments, plan meetings, maintain calendars, coordinate travel arrangements and process expenses
• Team player with excellent communication skills; be the "hub" by providing constant coordination with other executives and their teams
• Organize daily, weekly & monthly calendars—and work from a constantly updated shared "to do" list
• Anticipate and interpret the needs of management with minimal direction
• Be available as needed after-hours and weekends during busy times

What You’ll Need:

• Prior experience as an Executive Assistant across sales, marketing, operations, finance, or other industry (preferred)
• Polished, proactive, and detail-oriented in fast paced, dynamic environment
• Extreme confidentiality is a must
• Excellent and precise communication skills
• Ability to build rapport and commit details about people and events to memory
• Urgency, collaboration, resilience are all required
• Positive outlook and ability to manage stress when multi-tasking
• Strong MS Office Suite and Apple products a must

What You’ll Bring:

• Respect for others and a strong belief that others should do this in return
• Ability to perform work and resolve straightforward problems within established procedures with moderate supervision
• Understanding of when to seek guidance for unforeseen problems
• Close attention to detail, following up until issues are resolved
• Solid written and verbal communication skills

Compensation:

Salary to be determined by multiple factors including but not limited to relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data. $19.22 - $24.03

Location: Chicago, IL: 233 N. Michigan Avenue, 30th Floor, 60601

Position Type: Regular Time Type: Full time Pay Type: Hourly

Benefits:

• Employer sponsored medical, dental and vision with a variety of coverage options
• Company provided and supplemental life insurance
• Paid vacation and sick time
• Paid company holidays
• A Spirit day to encourage and allow our employees to more easily volunteer in their community
• A 401K plan
• Employee Assistance Program (EAP) at no cost – services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
• A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!

We are accepting applications for this role on an ongoing basis.

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Non-Compete will be required for certain positions and as allowed by law.

Our organization participates in E-Verify.