Executive Assistant - Nashville, TN/On-Site

STI; Nashville (TN); On-site; USD 60,000 - 80,000; Full time

Job summary

The State of Tennessee- Department of General Services in Nashville seeks an Executive Assistant to the Commissioner for a 3+ month, on-site assignment. You will provide high-level administrative and operational support, coordinating executive functions, communications, and organizational initiatives.

Responsibilities include managing the Commissioner’s calendar, handling email, preparing agendas and briefing materials, and coordinating department-wide events.

Qualifications

• Bachelor’s degree and at least 3 years of administrative experience.
• Experience supporting a high-level executive is preferred.
• Ability to manage calendars, emails, and event coordination.
• Strong discretion and confidentiality are essential.

Responsibilities

• Manage and prioritize the Commissioner’s calendar, scheduling meetings, appointments, and events.
• Oversee and respond to email correspondence on behalf of the Commissioner, exercising discretion.
• Prepare meeting agendas, briefing materials, and notes; track follow-up items.
• Coordinate and plan department-wide events including logistics, communications, and execution.
• Review and approve employee time and leave requests according to state policies.
• Maintain organized records and confidentiality of sensitive information.

Skills

Organizational skills

Time management

Written and verbal communication

Professionalism and discretion

Multitasking in fast-paced environment

Attention to detail

Education

Bachelor’s degree

3 years administrative experience

Tools

Edison system

Microsoft Office

Job description

Job Title:

Executive Assistant to the Commissioner
Nashville, TN/On-Site
3+ Months

Organization:

State of Tennessee- Department of General Services

Job Summary:

Provides high-level administrative and operational support to the Commissioner, ensuring efficient coordination of executive functions, departmental communication, and organizational initiatives. Serves as a key liaison between leadership, employees, and external stakeholders.

Key Responsibilities:

• Manage and prioritize the Commissioner’s calendar, scheduling meetings, appointments, and events to ensure effective time management


• Oversee and respond to email correspondence on behalf of the Commissioner, exercising discretion


• Prepare meeting agendas, briefing materials, and detailed notes; track follow-up items to ensure timely completion


• Coordinate and plan department-wide events including logistics, communications, and execution


• Review and approve employee time and leave requests in accordance with state policies


• Maintain organized records and ensure confidentiality of sensitive information

Systems:

• Edison (State of Tennessee system)


• Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Core Competencies:

• Strong organizational and time management skills


• Excellent written and verbal communication


• High level of professionalism and discretion


• Ability to manage multiple priorities in a fast-paced environment


• Attention to detail and problem-solving skills

Qualifications:

• Bachelor’s degree


• 3 years of administrative experience