Executive Administrative Assistant - Nashville, TN

STI; Nashville (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

STI is seeking an experienced executive administrative professional to provide high-level support to the Commissioner in Tennessee. You will coordinate executive functions, manage communications, and support organizational initiatives.

The role requires strong organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment. A bachelor’s degree and at least three years of administrative experience are required; knowledge of Edison system and Microsoft

Qualifications

• Bachelor’s degree required.
• Minimum 3 years of administrative experience.

Responsibilities

• Manage and prioritize the Commissioner’s calendar, scheduling meetings, appointments, and events to ensure effective time management
• Oversee and respond to email correspondence on behalf of the Commissioner, exercising discretion
• Prepare meeting agendas, briefing materials, and detailed notes; track follow-up items to ensure timely completion
• Coordinate and plan department-wide events including logistics, communications, and execution
• Review and approve employee time and leave requests in accordance with state policies
• Maintain organized records and ensure confidentiality of sensitive information

Skills

Strong organizational and time管理

Excellent written and verbal communi c

High level of professionalism and dis

Ability to manage multiple priorities

Attention to detail and problem-solv

Education

Bachelor’s degree

Tools

Microsoft Office

Edison (State of Tennessee system)

Job description

Provides high-level administrative and operational support to the Commissioner, ensuring efficient coordination of executive functions, departmental communication, and organizational initiatives. Serves as a key liaison between leadership, employees, and external stakeholders.

Key Responsibilities:

• Manage and prioritize the Commissioner’s calendar, scheduling meetings, appointments, and events to ensure effective time management


• Oversee and respond to email correspondence on behalf of the Commissioner, exercising discretion


• Prepare meeting agendas, briefing materials, and detailed notes; track follow-up items to ensure timely completion


• Coordinate and plan department-wide events including logistics, communications, and execution


• Review and approve employee time and leave requests in accordance with state policies


• Maintain organized records and ensure confidentiality of sensitive information

Systems:

• Edison (State of Tennessee system)


• Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Core Competencies:

• Strong organizational and time management skills


• Excellent written and verbal communication


• High level of professionalism and discretion


• Ability to manage multiple priorities in a fast-paced environment


• Attention to detail and problem-solving skills

Qualifications:

• Bachelor’s degree


• 3 years of administrative experience