Executive Administrative Assistant (Medicaid)

Humana; New Albany (IN); Hybrid; USD 53,000 - 73,000; Full time

Benefits offered by this job

Medical benefits

401(k) retirement savings plan

Paid time off

Parental/caregiver leave

Job summary

Humana, a leading US healthcare company, is seeking an Executive Administrative Assistant (Administrative Assistant 3) to provide high-level support to the Medicaid leadership team. The role includes advanced administrative duties, calendar management, travel coordination, meeting planning, and document preparation.

The position is hybrid with Humana's Waterside location in Louisville, KY as the primary workplace, offering occasional remote work and a standard 40-hour week, ET time."

Qualifications

• Three (3) or more years of administrative support experience.
• Proficiency in Microsoft Office applications, including PowerPoint, Word, Excel, and Outlook.
• Ability to thrive in a fast-paced environment, think quickly, and remain calm under pressure.
• Strong attention to detail with calendar management, scheduling coordination, and travel planning.
• Professional demeanor with strong stakeholder relationships.
• High emotional intelligence for handling challenging situations professionally.
• Strong organizational skills to manage multiple initiatives and priorities.
• Proactive and forward-thinking mindset.

Responsibilities

• Coordinate internal and external meetings, including scheduling and travel arrangements.
• Transcribe, format, and proofread materials using Word, PowerPoint, and Excel.
• Manage the appointments and schedules of Medicaid leadership team members.
• Operate office equipment and handle mail tasks as needed.
• Prioritize daily workload and monitor progress toward schedules and goals.
• Oversee key processes or programs and provide administrative ownership.
• Work within broad guidelines with minimal supervision.

Skills

Administrative experience

Microsoft Office

Calender management

Relationship building

Emotional intelligence

Organizational skills

Proactivity

Prioritization

Education

Associate or bachelor's degree

Job description

Become a Part of Our Caring Community

The Executive Administrative Assistant (Administrative Assistant 3) follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. The Executive Assistant (Administrative Assistant 3) answers telephones, screens calls, and takes messages to attend to callers/visitors promptly, courteously, and accurately. You will assume ownership and lead advanced and highly specialized administrative/operational duties that require independent initiative and judgment.

• Coordinate internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available.
• Transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software.
• Manage the appointments and schedules of other members of the Medicaid leadership team.
• Use office equipment such as photocopiers and printers. Additional responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory.
• Make decisions regarding the daily priorities of an administrative work group and key stakeholders, including coordinating work activities and monitoring progress toward established schedules and goals.
• Oversee the work of others and/or serves as the primary administrative owner of a key process, program, product, or technology.
• Work within broad guidelines with little oversight.

Required Qualifications

Use your skills to make an impact

• Three (3) or more years of administrative support experience.
• Proficiency in Microsoft Office applications, including PowerPoint, Word, Excel, and Outlook.
• Ability to thrive in a fast-paced environment, think quickly, and remain calm under pressure.
• Strong attention to detail, with the ability to effectively manage complex calendars, coordinate schedules, track follow-up requests, and support travel planning.
• Professional demeanor with the ability to build and maintain strong working relationships with internal and external stakeholders.
• High emotional intelligence, demonstrating the ability to navigate challenging situations with professionalism, self-awareness, and composure.
• Strong organizational skills, with the ability to manage multiple initiatives, balance competing priorities, and effectively prioritize workload.
• Proactive and forward-thinking mindset, anticipating needs, identifying potential challenges, and adapting to unexpected situations.

Preferred Qualifications

• Associate or bachelor's degree.
• Experience with internet research and proof-reading/editing.
• Experience providing high-level administrative support to executives or senior leadership teams.

Additional Information

• Work Style: Hybrid Office – Humana's Waterside location in Louisville, KY, will be the associate's primary work location, where the majority of the workweek will be spent. Occasional remote work may be available to support focused work and work-life balance needs.
• Typical Work Schedule: Monday through Friday; 8:30am – 5:00pm Eastern Time (ET).
• Travel Requirements: Limited travel may be required periodically.

Scheduled Weekly Hours

40

Pay Range

The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.
$53,100 - $72,500 per year

Description Of Benefits

Humana, Inc. and its affiliated subsidiaries (collectively, “Humana”) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.

About Us

About Humana: Humana Inc. (NYSE: HUM) is a leading U.S. healthcare company. Through our Humana insurance services and our CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health – delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare and Medicaid, families, individuals, military service personnel, and communities at large. Learn more about what we offer atHumana.comand atCenterWell.com.

Equal Opportunity Employer

It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.