Executive Assistant-Managed Care

Mount Sinai Medical Center; Florida; Sur place; USD 70 000 - 95 000; Plein temps

Avantages offerts par ce poste

Health benefits

Life insurance

Long-term disability coverage

Healthcare spending accounts

Retirement plan

Paid time off

Pet Insurance

Tuition reimbursement

Employee assistance program

Wellness program

On-site housing for select positions

Résumé du poste

Mount Sinai Medical Center in Miami is seeking an experienced Executive Assistant to support the Vice President of Managed Care, Population Health, and PACE. You will coordinate meetings, prepare materials, and manage complex calendars, ensuring timely, accurate communications across departments.

The role requires 5+ years in an executive office or healthcare operations, plus advanced skills in Microsoft Office, Outlook, Excel, PowerPoint, Word, Teams, and OneNote.

Qualifications

• Five or more years of experience in an executive office or healthcare operations.
• Experience supporting senior leaders and coordinating multi-department initiatives.
• Advanced proficiency with Microsoft Office applications (Outlook, Excel, PowerPoint, Word, Teams, OneNote).
• Degree: two-year college or equivalent preferred.

Responsabilités

• Provide high-level administrative support to the Vice President of Managed Care, Population Health, and PACE.
• Schedule and coordinate meetings, maintain calendars, and prepare agendas and materials.
• Review communications, summarize content, and distribute information to stakeholders.
• Maintain departmental tracking tools, logs, and reference materials.
• Monitor supplies and coordinate with Accounts Payable and vendors as needed.
• Support cross-department coordination and project follow-up.

Connaissances

Executive support

Calendar management

Meeting coordination

Communication skills

Cross-department collaboration

Formation

Two years of college or equivalent

Outils

Microsoft Office Suite

Outlook

Excel

PowerPoint

Word

Teams

OneNote

Description du poste

As Mount Sinai grows, so does our legacy in high-quality health care.Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.Culture of Caring: The Sinai WayOur hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.Department:CC019043 Managed CareJob Description Summary:This role supports day-to-day executive operations, coordinates meetings and communications, prepares materials and follow-up documentation, and helps maintain organized tracking tools, logs, and reference materials across the departments.Job DescriptionPosition ResponsibilitiesProvide high-level administrative support and assistance to the Vice President of Managed Care, Population Health, and PACE.Answer telephone calls, coordinate conference calls, and prioritize or route communications based on importance and urgency.Schedule and coordinate meetings, maintain the Vice President’s calendar, prioritize incoming requests, and adjust the calendar as needed.Prepare agendas, presentation materials, correspondence, memoranda, reports, meeting minutes, and follow-up documentation.Receive incoming communications or memos, review content, determine importance, and summarize or distribute information to support effective working relationships.Initiate work repair orders, telephone requests, and IT orders, and coordinate with the appropriate departments regarding completion status.Prepare check requests and purchase requests, obtain necessary approvals and account coding, maintain invoice tracking spreadsheets, and coordinate with Accounts Payable and vendors to resolve related issues.Monitor and maintain adequate levels of office and departmental supplies.Identify opportunities to streamline administrative processes and improve workflow.Establish and maintain effective interpersonal relationships with co-workers, hospital departments, hospital leadership and other stakeholders.Maintain and update departmental tracking tools, logs, calendars, matrices, and follow-up lists to support organized oversight of Managed Care, Population Health, and PACE priorities.Gather, organize, and compile information from department leaders and stakeholders to support executive review, reporting, meeting preparation, and project follow-up.Maintain organized repositories of key departmental reference materials, including contracts, policies, reports, presentations, dashboards, regulatory materials, and meeting documents.Track open items, deadlines, deliverables, and pending requests across departmental initiatives, escalating gaps or delays as appropriate.Support cross-department coordination by helping organize information, document decisions, and maintain visibility into follow-up items across Managed Care, Population Health, and PACE.Perform other related duties as assigned.QualificationsLicense/Registration/CertificationNot applicableEducation2 years of college or equivalent preferred.ExperienceMinimum of five (5) years of experience in an executive office, administrative support, healthcare operations, or related setting. Experience supporting senior leaders and coordinating complex initiatives involving multiple departments and stakeholders. Advanced proficiency in Microsoft Office applications, including Outlook, Excel, PowerPoint, Word, Teams, and OneNote.Benefits:We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs:Health benefitsLife insuranceLong-term disability coverageHealthcare spending accountsRetirement planPaid time offPet InsuranceTuition reimbursementEmployee assistance programWellness programOn-site housing for select positions and more!Degree Requirements:Certification: