Executive Assistant - M&A

Refinitiv; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Refinitiv is seeking an experienced Executive Assistant to provide operational and administrative support to our Corporate Strategy (M&A) team and VP of Enterprise Strategy in New York. This role reports to the Head of Corporate Strategy, M&A and interacts with senior leadership on complex scheduling, project management, and information requests.

The successful candidate will manage travel, expenses, meeting logistics, and distribution of materials, while anticipating needs, handling sensitive

Qualifications

• College diploma/University degree or equivalent experience.
• 3 to 5+ years of experience providing senior leadership/executive support.
• Advanced computer skills including MS Office, Word, PowerPoint, Excel, Teams, and OneNote.
• Proficiency with billing, travel, and expense management systems.
• Experience working within fast-paced, complex, dynamic, and multi-cultural business environments.
• Excellent oral and written communication abilities.
• Exemplary judgment and discretion, demonstrating the ability to work with a wide range of sensitive and confidential issues.
• Thorough knowledge of general office practices and resourcefulness in gathering data and obtaining answers to questions.
• Detail-oriented with the ability to work efficiently with complex information.
• Self-starter and proactive with the ability to work with minimal supervision and manage workload effectively with competing demands for resources and time.
• Proven organization skills including the ability to shift focus between responsibilities quickly.
• Ability to manage and prioritize multiple tasks in a dynamic work environment with a proven ability to meet aggressive deadlines.

Responsibilities

• Handle a variety of tasks including processing expenses, invoices and outside services costs, coordinating meetings and events, tracking information requests, presentation collation, and other special projects in an accurate and timely manner.
• Provide a wide range of administrative support that enhances the efficiency of the Head of Corporate Strategy and team including the use of technology systems used within each function.
• Identify, research, and resolve complex problems and issues referred by others; establish strong business relationships with other administrative professionals internally to determine solutions swiftly.
• Interact with various leaders including senior management and their administrative support staff on significant matters, anticipating and responding to requests by modifying plans based on priorities.
• Compose and prepare reports and correspondence including proofreading for correct spelling, grammar, punctuation, usage, and content.
• Maintain calendar via scheduling, vetting and prioritization of various items; handle and respond to informational inquiries and redirect them to the appropriate team member for resolution.
• Prepare domestic and international itineraries and travel arrangements.
• Manage projects of various initiatives.
• Support standing management-led meetings and events.
• Execute other projects and duties as assigned, including ad-hoc requests.

Skills

Calendar management

Travel coordination

Communication

Discretion

Organizational skills

MS Office suite

Billing & expenses management

Multi-tasking

Education

College diploma/University degree

Tools

MS Office 365

Workday

Travel & Expense systems

OneNote

Teams

PowerPoint

Excel

Word

Job description

Job Description We are currently seeking an experienced Executive Assistant to provide operational and administrative support to our Corporate Strategy (M&A) team and to our VP, Enterprise Strategy. This role will report to the Head of Corporate Strategy, M&A and will interact with senior leadership and other team members and administrative professionals on complex scheduling, project management, and information requests. The Executive Assistant will provide support including administration of travel, expenses, meeting logistics, and distribution of materials, as well as a wide range of administrative support that enhances the efficiency of the team. The successful candidate will be able to manage multiple priorities with excellent attention to detail and an ability to proactively anticipate needs. Work can be highly sensitive in nature and therefore strict confidentiality and good judgment are required. This role will be based in our New York office.

Key Responsibilities

• Handle a variety of tasks including processing expenses, invoices and outside services costs, coordinating meetings and events, tracking information requests, presentation collation, and other special projects in an accurate and timely manner
• Provide a wide range of administrative support that enhances the efficiency of the Head of Corporate Strategy and team including the use of technology systems used within each function (examples include the full Microsoft Office 365 suite, Workday, Travel & Expense)
• Identify, research, and resolve complex problems and issues referred by others; establish strong business relationships with other administrative professionals internally to determine solutions swiftly
• Interact with various leaders including senior management and their administrative support staff on significant matters, anticipating and responding to requests by modifying plans based on priorities
• Compose and prepare reports and correspondence including proofreading for correct spelling, grammar, punctuation, usage, and content
• Maintain calendar via scheduling, vetting and prioritization of various items; handle and respond to informational inquiries and redirect them to the appropriate team member for resolution
• Prepare domestic and international itineraries and travel arrangements
• Manage projects of various initiatives
• Support standing management-led meetings and events
• Execute other projects and duties as assigned, including ad-hoc requests

Required Qualifications

• College diploma/University degree or equivalent experience
• 3 to 5+ years of experience providing senior leadership/executive support
• Advanced computer skills including MS Office, Word, PowerPoint, Excel, Teams, and OneNote
• Proficiency with billing, travel, and expense management systems
• Experience working within fast-paced, complex, dynamic, and multi-cultural business environments
• Excellent oral and written communication abilities
• Exemplary judgment and discretion, demonstrating the ability to work with a wide range of sensitive and confidential issues
• Thorough knowledge of general office practices and resourcefulness in gathering data and obtaining answers to questions
• Detail-oriented with the ability to work efficiently with complex information
• Self-starter and proactive with the ability to work with minimal supervision and manage workload effectively with competing demands for resources and time
• Proven organization skills including the ability to shift focus between responsibilities quickly
• Ability to manage and prioritize multiple tasks in a dynamic work environment with a proven ability to meet aggressive deadlines

Preferred Qualifications

• Motivated to learn new skills in a spirit of continuous improvement and personal growth
• Proactive with a 'can do' attitude and willingness to jump in to support others as needed

What’s in it For You?

Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our commitment of empowering employees to achieve a better work-life balance.

Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.

Industry Competitive Benefits: We offer comprehensive benefit plans to include paid leave, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.

Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge Yourself Thinking, Act Fast / Learn Fast, and Stronger Together.

Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.

Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

In the United States, Thomson Reuters offers a comprehensive benefits package to our employees. Our benefit package includes market competitive health, dental, vision, disability, and life insurance programs, as well as a competitive 401k plan with company match. In addition, Thomson Reuters offers market leading work life benefits with competitive vacation, sick and safe paid time off, paid holidays (including two company mental health days off), parental leave, sabbatical leave. These benefits meet or exceeds the requirements of paid time off in accordance with any applicable state or municipal laws.

Finally, Thomson Reuters offers the following additional benefits: optional hospital, accident and sickness insurance paid 100% by the employee; optional life and AD&D insurance paid 100% by the employee; Flexible Spending and Health Savings Accounts; fitness reimbursement; access to Employee Assistance Program; Group Legal Identity Theft Protection benefit paid 100% by employee; access to 529 Plan; commuter benefits; Adoption & Surrogacy Assistance; Tuition Reimbursement; and access to Employee Stock Purchase Plan.

Thomson Reuters complies with local laws that require upfront disclosure of the expected pay range for a position. The base compensation range varies across locations. Eligible office location(s) for this role include one or more of the following: New York City, San Francisco, Los Angeles, and/or Irvine, CA; McLean, VA; Washington, DC. The base compensation range for the role in any of those locations is $66,900 USD - $124,300 USD. Base pay is positioned within the range based on several factors including an individual’s knowledge, skills and experience with consideration given to internal equity. Base pay is one part of a comprehensive Total Reward program which also includes flexible and supportive benefits and other wellbeing programs. This role may also be eligible for an Annual Bonus based on a combination of enterprise and individual performance.

About Us

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news. We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward. As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug‑free workplace. Thomson Reuters makes reasonable accommodations for applicants with disabilities, including veterans with disabilities, and for sincerely held religious beliefs in accordance with applicable law. If you reside in the United States and require an accommodation in the recruiting process, you may contact our Human Resources Department at [e-mail]. Disability accommodations in the recruiting process may include things like a sign language interpreter, making interview rooms accessible, providing assistive technology, or other relevant accommodations. Please note this email is not intended for general recruitment questions and we will promptly respond to inquiries regarding accommodations. More information on requesting an accommodation here. Learn more about how to protect yourself from fraudulent job postings here. More information about Thomson Reuters can be found on thomsonreuters.com.

To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law.

Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace. Thomson Reuters makes reasonable accommodations for applicants with disabilities, including veterans with disabilities, and for sincerely held religious beliefs in accordance with applicable law.