Executive Assistant - Legal Field

Vaco; New York (NY); Hybrid; USD 80,000 - 120,000; Full time

Job summary

An established industry player is seeking a proactive Executive Legal Assistant to provide high-level administrative support in a dynamic New York office. This role is ideal for someone with extensive experience in the legal field, particularly in supporting senior attorneys. You will manage complex schedules, communications, and priorities while collaborating with a team of professional assistants. The position offers competitive compensation and the potential for hybrid work after 90 days, making it a fantastic opportunity for those looking to thrive in a fast-paced environment.

Qualifications

• 5+ years of legal assistant experience with senior attorneys.
• Experience in Big Law or large professional services firms.

Responsibilities

• Manage calendar, schedule meetings, and handle inbox management.
• Process expenses and coordinate with internal teams.

Skills

Organizational Skills

Calendar Management

Discretion

Microsoft Office Suite

Communication Skills

Tools

Legal Administrative Tools

Job description

Executive Assistant - Legal Industry

Location: New York, NY (On-site, with one day hybrid potential after 90+ days)

Compensation: $80-120k depending on experience

Schedule: Monday - Friday, 9:00 AM - 5:00 PM (1-hour lunch)

About the Role:

A leading global law firm is seeking an Executive Legal Assistant to provide high-level administrative support to a senior executive in its New York office. This role requires a proactive and highly organized individual who thrives in a fast-paced environment, exercises discretion, and excels at managing complex schedules, communications, and competing priorities.

Key Responsibilities:

1. Executive Support: Manage calendar coordination, schedule meetings and travel, and handle inbox management.
2. Administrative Duties: Process expenses, coordinate with internal teams, and ensure seamless day-to-day operations.
3. Gatekeeping & Prioritization: Serve as a primary point of contact, exercising discretion and understanding what and when to escalate.
4. Collaboration: Work closely with a team of professional assistants to provide support as needed.
5. Flexibility & Responsiveness: Maintain a strong in-office presence and be available for urgent matters when required.

Qualifications:

• 5+ years of legal assistant experience, including 2+ years supporting a senior attorney or partner in a fast-paced environment.
• Experience in Big Law or a large professional services firm required.
• Strong organizational skills, ability to manage multiple priorities, and a high level of professionalism.
• Proficiency in Microsoft Office Suite and legal administrative tools.

Why Join?

• Work with a renowned leader in the legal industry.
• Join a collaborative team of experienced assistants.
• Competitive compensation with potential for hybrid flexibility down the line.

If you are a detail-oriented, proactive professional with experience supporting high-level attorneys or executives, we'd love to hear from you!

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

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