Executive Assistant - Legal | Camden Corporate Office

Camden Development, Inc.; Houston (TX); On-site; USD 55,000 - 90,000; Full time

Job summary

Camden Development, Inc. seeks an Executive Assistant (Legal) to provide high-level administrative and executive support in a fast-paced legal environment.

This role manages complex calendars, coordinates meetings, and handles confidential information with discretion. The position partners with senior leadership, the Paralegal and Records Information Specialist to ensure timely completion of closing binders, board materials, and daily correspondence while upholding the company’s professional

Qualifications

• Bachelor’s degree preferred.
• Proficient in Microsoft Word, PowerPoint, Excel, and Adobe Acrobat.
• Strict confidentiality.
• Excellent documentation and verbal and written communication skills.

Responsibilities

• Maintains permanent property-related files and coordinates with personnel.
• Prepares summaries of material contracts, leases and other documents.
• Prepares transactional closing binders and maintains post-closing.
• Coordinates finalization of Board and Committee Meeting minutes.
• Works with Paralegal and Records Information Specialist on records and information management.
• Maintains confidential status of highly sensitive documentation and information.
• Reviews and processes legal subpoena requests for supervisor’s execution and delivery.
• Obtains certified corporate documentation for closings.
• Prepares, organizes and files daily legal correspondence.
• Keeps critical date deadlines and event calendar.
• Maintains documentation on the Legal Department’s page (ownership, qualifications, corporate info).
• Assists in managing documents related to transactional closings.
• Coordinates title insurance program and schedule for properties.
• Prepares quarterly board meeting calendars and agendas.
• Manages invoice processing, file archiving, meeting schedules, expense reports.
• Works on special and ongoing legal projects.
• Enhances and presents a professional image toward management and the public.
• Performs other duties as assigned by supervisor.

Skills

Communication

Confidentiality

Teamwork

Education

Bachelor's degree preferred

Tools

Microsoft Word

PowerPoint

Excel

Adobe Acrobat

Job description

Job Summary

The Executive Assistant (Legal) manages a wide range of administrative and executive support-related tasks and works independently with little or no supervision. This position is responsible for heavy schedule, calendar and communication management. The Executive Assistant (Legal) interacts with team members at all levels in a fast-paced environment while remaining flexible, proactive, resourceful and efficient. This position must operate with a high level of professionalism, decision-making ability and confidentiality.

Essential Functions

• Maintains permanent property-related files, which includes extensive coordination with company personnel
• Prepares summaries of material contracts, leases and other documents
• Prepares transactional closing binders and maintains post-closing
• Coordinates finalization of Board and Committee Meeting minutes
• Works with Paralegal and Records Information Specialist on all company records and information management projects
• Maintains confidential status of highly sensitive documentation and information at all times
• Reviews and processes legal subpoena requests for supervisor’s execution and delivery
• Obtains certified corporate documentation for transactional and financial closings
• Prepares, organizes and files daily legal correspondence
• Complies with critical date deadlines and event calendar
• Maintains documentation that resides on the Legal Department’s Inside Camden webpage, including corporate ownership; corporate and foreign qualifications; property ownership; officers; directors; corporate formations and dissolutions
• Assists in managing documents related to transactional and financial closings
• Coordinates “As-Built” title insurance program and maintains title insurance schedule for all properties
• Prepares quarterly board meeting calendars and agendas
• Manages invoice processing, file archiving, meeting schedules, expense reports
• Works on variety of special and ongoing legal projects
• Enhances and presents a positive image of the company and a professional friendly manner toward management, employees, staff and the public
• Performs all other duties as assigned by supervisor

Requirements

• Bachelor’s degree preferred
• Values teamwork and thrives in a supportive, close-knit environment where colleagues genuinely look out for and help one another.
• Proficient in Microsoft Word, PowerPoint, Excel, and Adobe Acrobat
• Strict confidentiality
• Excellent documentation and verbal and written communication skills

And here’s the fine print HR wants you to know:

• Job is intermittently sedentary but requires mobility (i.e., climb stairs)
• Will use some repetitive motion of hand-wrist in using computer and writing
• Works in a typical office setting
• Emotional stability and personal maturity are important attributes in this position
• Must handle stressful, urgent, novel and diverse work situations on a daily basis
• May require long hours and odd schedules (including weekends)
• Position requires periodic travel by automobile to handle work-related activities
• May require airline travel, out-of-town and /or overnight trips
• Attendance and punctuality is essential for success in this position
• Hazards can be minimized with proper lifting techniques, SDS, general safety training, and wearing appropriate PPE
• Contact your HR team for the position’s Physical Demands Analysis

This job description is not an all-inclusive list of duties and responsibilities. Camden may add or change responsibilities in order to meet business and organizational needs. Employees must meet qualification standards that are job-related and consistent with business necessity and must be able to perform the essential functions of the position, with or without reasonable accommodations.

To learn more about our awesome Benefits, visit Camden Benefits.