Executive Assistant - Legal

Fluor Corporation; Dallas (TX); On-site; USD 51,000 - 89,000; Full time

Benefits offered by this job

Medical

Dental and Vision

EAP

Disability coverage

Life insurance

AD&D

Voluntary benefit plans

401(k) with a company match

Paid time off

Paid sick leave

Parental leave

Training and development

Job summary

Fluor Corporation is seeking an experienced administrative professional to provide top-quality non-technical support and maintain excellent customer relationships. Responsibilities include coordinating meetings, travel arrangements, and preparing reports and presentations.

The role requires seven years of combined education and related experience, plus strong communication, organization, and software skills.

Qualifications

• Seven years of education and related experience or equivalent.
• Ability to communicate effectively with management, coworkers, clients, vendors, contractors, and visitors.
• Strong attention to detail and time-conscious work habits.
• Mentor and train subordinates assigned to designated area.

Responsibilities

• Perform administrative duties including phone coverage, meeting coordination (catering, teleconferences, videoconferences), report preparation, presentations, and expense reports.
• Coordinate global travel arrangements for cost-effectiveness, including visa processing and security advisories.
• Schedule appointments and interface with other Fluor groups, clients, and external groups.
• Support company representatives in client-facing interactions and participate in Fluor University training and career development.
• Contribute to and promote Fluor’s knowledge management portals and communities.

Skills

Communication

Interpersonal skills

Attention to detail

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Excel

PowerPoint

Word processing

Fluor specialized software

Job description

Job Description

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.

• Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication
• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
• Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
• Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories
• Schedule appointments and coordinates department's or manager's interface with other company organizations, clients, and external groups
• Other duties as assigned

Basic Job Requirements

• A combination of education and directly related experience equal to seven (7) years; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

• Mentor and train subordinates assigned to designated area
• Participate in department meetings, training, and functions
• Serve as a Company representative to external clients
• Participate in Fluor University for training and career development
• Contribute to and promote the use of Fluor’s knowledge management portals and communities

Preferred Qualifications

• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
• Two (2) years of Fluor experience
• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
• Proficient in use of Fluor specialized software
• Strong interpersonal and communication skills, both oral and written
• Strong organizational skills

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Benefits Statement

Fluor Constructors is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security.

• medical
• dental and vision plans
• EAP
• disability coverage
• life insurance
• AD&D
• voluntary benefit plans
• 401(k) with a company match
• paid time off (personal, bereavement, sick, holidays) for salaried employees
• paid sick leave per state requirement for craft employees
• parental leave
• training and development courses

Market Rate Statement

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Notice to Candidates

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications, and Global Watchlist screening.

To be Considered Candidates

Must be authorized to work in the country where the position is located.

Salary Range

$51,000.00 - $89,000.00