Executive Assistant, Legal

Inspire-Brands; Atlanta (GA); On-site; USD 90,000 - 120,000; Full time

Job summary

Inspire Brands in Atlanta seeks an experienced executive assistant to support two Legal Senior Vice Presidents, managing complex calendars, coordinating meetings and briefings with executives, partners, and outside counsel.

You will prepare presentations, draft correspondence, organize contracts and litigation data, and drive department initiatives with confidentiality and strong judgment in a fast-paced legal environment.

Qualifications

• Excellent verbal and written communication with discretion.
• Strong organizational skills and ability to prioritize multiple priorities.
• Experience supporting senior executives, ideally in a legal or corporate function.

Responsibilities

• Manage complex calendars for two Legal SVPs and coordinate meetings.
• Prepare presentations, agendas, talking points, and materials for leadership.
• Draft, proofread, and format correspondence for the SVPs.
• Organize contract, litigation, governance data for reporting and follow-up.
• Provide admin support across legal initiatives, including hiring and events.
• Coordinate workstreams across outside counsel and cross-functional partners.
• Operate independently in a fast-paced, deadline-driven environment.

Skills

Executive comms

Calendar management

Confidential handling

Executive presence

Proactive anticipation

Legal ops familiarity

MS Office

AI tools exposure

Education

Bachelor's degree in business administration, legal studies, or related field

High school diploma or GED

Tools

Contract lifecycle management

E-billing tools

Legal document management systems

Job description

The purpose of this role is to provide high-level administrative and operational support to two Legal Senior Vice Presidents, enabling focused execution across legal department priorities.RESPONSIBILITIESManage complex, shifting calendars and prioritize executive time for two Legal SVPs and, as time permits, additional legal department leadersCoordinate meetings, offsites, executive briefings, and select enterprise events with senior leaders, cross-functional partners, and outside counselPrepare presentations, agendas, talking points, and recurring materials for legal leadershipDraft, proofread, and format correspondence and communications on behalf of the SVPsAssist with organizing, reviewing, and maintaining contract, litigation, governance, compliance, and other legal-related data to support accurate reporting, tracking, and follow-upProvide administrative and operational support across legal department initiatives, including hiring, department meetings, team member recognition, space planning, and leadership-level projectsCoordinate workstreams, inputs, milestones, deliverables, and dependencies across the legal department, outside counsel, and cross-functional business partnersOperate independently in a fast-paced, deadline-driven legal environment, exercising sound judgment, accountability, and flexibility as priorities changeOther duties as assignedEDUCATION AND EXPERIENCE QUALIFICATIONSHigh school diploma or GED required; bachelor's degree in business administration, legal studies, or a related field preferredMinimum five years of experience supporting senior executives, including C-suite, senior vice president, or executive vice president-level leadersExperience supporting an in-house legal department or another professionally credentialed corporate function strongly preferredREQUIRED KNOWLEDGE, SKILLS OR ABILITIESExceptional verbal and written communication skillsAdvanced organizational, time-management, and prioritization skillsDemonstrated ability to handle privileged and confidential information professionally and discretelyStrong executive presence and relationship-building skillsAbility to anticipate needs and operate proactively without close supervisionFamiliarity with legal department operations, including contract lifecycle management, e-billing, and litigation and other legal support tools, preferredProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); exposure to artificial intelligence tools used in a professional setting preferredInspire is a multi-brand restaurant company whose portfolio includes more than 33,300 Arby’s, Baskin-Robbins, Buffalo Wild Wings, Dunkin’, Jimmy John’s, and SONIC restaurants worldwide. We’re made up of some of the world’s most iconic restaurant brands, but we’re much more than just a restaurant company. We’re a team of hundreds of thousands who individually and collectively are changing the way people eat, drink, and gather around the table. We know that food is much more than a staple—it’s an experience. At Inspire, that’s our purpose: to ignite and nourish flavorful experiences.