Executive Assistant - Kalamazoo, MI

Imperial Beverage; Kalamazoo (MI); On-site; USD 65,000 - 83,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with employer match

3.5 weeks PTO starting year one

Training and career development

Volunteer time off

Paid parental leave

Weekly pay

Trip opportunities

Referral bonuses

Job summary

Imperial Beverage is seeking an Executive Assistant to provide high-level administrative support to the President and Executive Team at our Kalamazoo headquarters. The role requires handling confidential information, arranging travel, and preparing reports and presentations.

You will work Monday–Friday in the Kalamazoo office, supporting a fast-paced leadership team and collaborating with internal departments and external partners.

Qualifications

• Requires five years of high-level administrative experience.
• Strong computer skills and MS Office proficiency.
• Excellent organizational and multitasking abilities under deadlines.
• Superior communication and confidentiality.
• Self-starter with high productivity.

Responsibilities

• Prepare executive level reports and presentations.
• Handle confidential information and communications.
• Manage calendars for the President and Executive Team.
• Arrange travel plans for Executives.
• Coordinate with non-profits and Imperial Beverage partners.

Skills

High-level admin experience

Strong computer skills

Excellent communication

Confidentiality

Multitasking

Detail-oriented

Education

High School Diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

Job description

If you enjoy staying organized, while paying attention to the details and being involved in a variety of different tasks and projects, come work with the best Executive Team in town! Providing high-level, proactive administrative support for a top beverage sales company will be a great next step for you!

Will work for beer? Great! Working for a beverage distributor has its perks:

• Comprehensive medical, dental, and vision coverage, plus HSAs, FSAs, and more. (Full time employees)
• 401(k) with Traditional and Roth options, employer match, and immediate vesting
• 3.5 weeks of PTO starting in year one, accruing from day one with rollover
• Ongoing training and career development opportunities
• Paid volunteer time to give back to the community
• Paid parental leave to welcome your newest family member. (Full time employees)
• Weekly pay
• Uber, Lyft, or taxi reimbursement when you need a safe ride home
• Kick ass events and fun across Michigan
• Domestic and international trip opportunities to learn about the beverage industry
• Referral bonuses for bringing great people to the Imperial Beverage family

The minimum compensation for this role is listed below; pay will be determined based on experience:

$65,000 - $83,000 per year

Eat. Sleep. Assist. Repeat: As an Executive Assistant, you will provide administrative support to the President of Imperial Beverage and the rest of the Executive Team. This involves handling confidential information, arranging travel and meetings, preparing reports and assisting with presentations. This position requires previous administrative experience, and will work from our Kalamazoo Headquarters Monday-Friday.

A Day in the Life

• Arrive at the office organized and ready to help the best Executive Team in town
• Prepare executive level reports and presentations
• Handle confidential information and communications
• Handle schedule and calendar management for the President and Executive Team as needed
• Work with non-profits and Imperial Beverage partners on behalf of the Executive Team
• Maintain corporate documents, records, contracts and reports
• Perform general office duties such as ordering supplies, sending out shipments or mail, and opening, sorting and distributing incoming correspondence, including faxes and emai
• Manage schedules for the President and Executive Team as needed
• Reserve meeting areas and order food and beverages for Executive meetings
• Arrange travel plans for Executives
• Manage fundraiser database, invitations and responses

Requirements

• High School Diploma or equivalent and Associates or Bachelor's degree preferred
• Five years of high-level administrative experience required
• Strong computer skills
• Ability to multi-task and pay attention to detail while working within deadlines
• Strong organizational skills, able to create and carry out efficient systems
• Superior communication skills
• Must display confidentiality and professionalism
• Self-starter with a high productivity level

Like a fine wine, Imperial Beverage has been getting better with age since 1933. We are a Michigan family-owned beverage distributor and we are passionate about helping others succeed at work and in the community. We only hire those with passion, integrity, customer focus and the desire for hard work. Once all the work is done at our fast-paced company, we also like to have fun and lots of it!