Chief of Staff / EA

JOYC Brands; Brooklyn (NY); Hybrid; USD 70,000 - 110,000; Full time

Job summary

A dynamic consumer services company is seeking an Executive Assistant / Junior Chief of Staff to support the CEO with a blend of administrative and strategic tasks. The ideal candidate must be highly proficient in AI tools to streamline operations and have excellent organizational skills. Responsibilities include managing the CEO's calendar, driving product development through trend analysis, and ensuring team accountability. This full-time position is based in Brooklyn, NY, making daily office presence essential.

Qualifications

• Must be highly proficient in prompting and utilizing AI tools.
• Willing to travel to the office daily in Brooklyn, NY.
• Proficiency in tech stack tools required.
• A 'Figure It Out' Mindset: you find answers immediately when unknown.

Responsibilities

• Support the CEO by managing calendar and inbox with precision.
• Research emerging trends for product development.
• Attend meetings and ensure team deliverables are met.
• Product Development: Research emerging trends and assist in line development. Use AI tools to visualize concepts or analyze market data to stay ahead.
• Sales Support: Manage sales follow-ups and ensure the pipeline is moving; keep deals from stalling.

Skills

AI Fluency

Organizational Skills

Trend Awareness

Accountability

Tools

Slack

Notion

Asana

CRM tools

ChatGPT

Job description

Executive Assistant / Junior Chief of Staff

We are looking for a hungry, high‑energy individual to serve as the right hand to our CEO. This hybrid role blends the organization of an Executive Assistant with the strategic execution of a Chief of Staff.

You will not just be taking notes; you will be holding the team accountable. You will not just be booking travel; you will be spotting the next big trend. Critically, you must be AI‑native and leverage Artificial Intelligence to work faster, smarter, and more efficiently than the average person.

The Opportunity

As Executive Assistant / Junior Chief of Staff, you will support the CEO across operations and strategic growth, driving efficiency, accountability, and innovation.

Who You Are

• AI‑Powered: You don’t write emails from scratch; you prompt them. You don’t summarize meetings manually; you use tools. You are constantly finding new ways to use AI to 10x your output.
• Hyper‑Organized: You are obsessed with order. You anticipate problems before they happen and have a system for everything. Nothing slips through the cracks.
• Trend‑Savvy: You have your finger on the pulse of culture. You know what is “cool,” what is selling, and where the market is going before the data even shows it.
• Thick‑Skinned & Vocal: You aren’t afraid to hold people accountable—whether that’s the CEO or the sales team. You follow up relentlessly.

What You Will Do

1. The CEO’s Right Hand (Operations)

• AI‑Driven Efficiency: Utilize LLMs (ChatGPT, Claude, etc.) to draft communications, summarize research, and automate repetitive tasks.
• The “Enforcer”: Attend meetings, take detailed notes, and chase down team members to ensure deliverables are met on time.
• Gatekeeping: Manage the CEO’s calendar and inbox with military precision, ensuring focus remains on high‑priority growth tasks.

2. Strategic Growth (Sales & Product)

• Product Development: Research emerging trends and assist in line development. Use AI tools to visualize concepts or analyze market data to keep us ahead of the curve.
• Sales Support: Manage sales follow‑ups and ensure the pipeline is moving. You will be the engine that keeps our deals from stalling.

Requirements

• AI Fluency is a MUST: You must be highly proficient in prompting and utilizing AI tools (ChatGPT, Midjourney, Perplexity, etc.) to accelerate work.
• In‑Office Requirement: Our office is in Brooklyn, NY. You must be willing and able to travel to the office daily.
• Tech Stack: Proficiency in Slack, Notion/Asana, and CRM tools.
• A “Figure It Out” Mindset: When you don’t know the answer, you find it immediately.

Job Details

• Seniority level: Mid‑Senior level
• Employment type: Full‑time
• Job function: Administrative
• Industries: Consumer Services

Referrals increase your chances of interviewing at JOYC Brands by 2x.