Executive Assistant (Job ID: IANCEL1EA)

Insideoutva; United States; Remote; USD 20,000 - 24,000; Full time

Job summary

Insideoutva in LATAM is seeking an Executive Assistant to support a senior executive, managing inbox and calendar with judgment and discretion. The role requires strict English language use during the full shift and exclusivity to the role.

You will coordinate complex domestic and international travel, prepare board communications, and provide cross-border administrative support across Latin America, the US, and Canada, with operations anchored by the Florida HQ and regional offices.

Qualifications

• 3–5 years of executive support experience.
• Professional fluency in written and spoken English.
• Proven ability to plan complex domestic and international travel.
• Autonomous, solution‑oriented work style with experience using AI-enabled scheduling tools.

Responsibilities

• Inbox ownership and executive communications management.
• Calendar gatekeeping and synchronization with key stakeholders.
• Travel coordination for domestic and international itineraries.
• Cross-border coordination for board communications and regional operations.

Skills

Executive support

High-stakes communication

Complex travel planning

Autonomy & AI tools

Job description

Job Details at a Glance

• Job Title: Executive Assistant
• Job ID: IANCEL1EA
• Industry: Intelligent Infrastructure Technology
• Location: LATAM
• Job Status: Full Time (100% dedicated commitment required)
• Work Schedule: Monday to Friday, 9:00am to 6:00pm Eastern Time
• Salary: $2000 per month
• Target Start Date: ASAP (urgent replacement)

C1 English Level is required. The selected candidate will be speaking strictly in English during their whole shift.

PLEASE NOTE: We have a strict zero-tolerance policy for dual employment or misrepresenting experience. You must be 100% dedicated exclusively to this role.

About the Client

The company is an intelligent infrastructure technology provider serving cities, utilities, and law enforcement agencies, with a product footprint comparable to major municipal technology providers. Its client base includes large enterprise and retail organizations, and its operations extend across multiple Latin American markets in addition to its US and Canadian offices. The organization is headquartered in Florida, with additional offices in Alabama and Montreal.

About the Role

You will serve as the primary point of operational and administrative support for a senior executive, managing their inbox and calendar with a high degree of judgment and discretion. You will be the gatekeeper for the executive's time, ensuring priority is given to customer, partner, and board-level engagements, while also coordinating complex domestic and international travel arrangements and providing comprehensive cross-border administrative support.

Key Responsibilities

• Inbox Ownership & Executive Communications: Proactively manage and triage a high-volume executive inbox, flagging priorities and drafting responses without requiring constant direction. Coordinate communications with C-level executives, municipal officials, law enforcement leadership, and enterprise clients.
• Calendar Gatekeeping: Serve as the gatekeeper for the executive's calendar, protecting time for customer, partner, and board engagements. Ensure personal and professional calendars are kept in sync to avoid conflicts.
• Travel Coordination & Administrative Support: Plan and manage complex domestic and international travel itineraries for business and personal scheduling needs with discretion and professionalism.
• Board & Cross-Border Coordination: Support preparation and coordination for board-level communications and meetings, and facilitate seamless coordination with contacts and operations across multiple Latin American markets.

Qualifications & Skills

Core Requirements

• Executive Support Experience: Minimum of 3-5 years of experience supporting a senior leader, C-level executive, or founder in a genuine executive assistant capacity (not a customer service or general administrative role).
• High-Stakes Communication: Demonstrated experience managing communications with senior executives, public officials, or enterprise clients, backed by professional fluency in written and spoken English.
• Complex Logistics: Strong track record of complex travel planning across domestic and international itineraries.
• Autonomy & Tech Proficiency: Proactive, solution-oriented working style with the ability to act without waiting for detailed instructions. Comfort and prior experience using AI-enabled productivity and scheduling tools to support executive workflows.

Preferred Pluses

• Language Skills: Working proficiency in Spanish is strongly preferred given the company's extensive operations across Latin America.
• Industry Familiarity: Familiarity with large enterprise and retail customers is a nice-to-have.