Executive Assistant - ITS

Mott Community College; Flint (MI); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Excellent benefits package

Job summary

Mott Community College in Flint, MI is seeking an experienced Administrative Leader for Information Technology Services. This role provides leadership and coordination across ITS divisions, ensuring efficient, professional operations and timely support for the Associate Vice President of ITS.

The position requires independent judgment, handling confidential information with discretion, and strong budget oversight to manage multi-million-dollar allocations.

Qualifications

• Experience handling confidential and sensitive information.
• Experience with ERP systems is required.
• Familiarity with software licensing models and budgetary procedures.
• Ability to manage multiple complex tasks simultaneously.
• Experience supporting a senior manager or chief-of-staff preferred.

Responsibilities

• Provide administrative leadership and coordination for ITS.
• Coordinate and support operations for Enterprise, Computer Support, Media Services, and Infrastructure.
• Provide primary administrative support for the Associate Vice President of ITS.
• Monitor expenditures and support fiscal planning within multi-million-dollar allocations.
• Supervise student workers and scheduling.

Skills

Budget management

Confidential information handling

ERP experience

Software licensing knowledge

Multitasking / prioritization

Education

Associate degree in Business, Office Administration, or related field

Job description

Excellent benefits package. to view our benefits summary.

Position Summary Information

Position Summary

This position serves two primary purposes. First, it provides administrative leadership and coordination for Information Technology Services, supporting the Enterprise, Computer Support, Media Services, and Infrastructure departments. Second, it serves as the primary administrative support for the Associate Vice President of ITS , ensuring the office operates efficiently, professionally, and effectively.

The incumbent works independently with a high degree of responsibility and is expected to exercise exceptional judgment in addressing complex issues and managing competing priorities. A critical component of this role is the ability to handle confidential and sensitive information with discretion, maintain a high level of accuracy and attention to detail, and provide comprehensive budgetary management and financial oversight. The position is responsible for monitoring expenditures, tracking financial activity, and supporting fiscal planning to help ensure the division operates within its multi-million-dollar fiscal allocations.

Supervisory Responsibility

This position provides direction and assistance to student workers and may oversee their daily tasks and Scheduling.

Additional Desirable Qualifications

1. Prior experience working with confidential and sensitive information.

2. Experience with Enterprise Resource Planning ( ERP ) systems.

3. Familiarity with software licensing models and budgetary procedures

4. Ability to handle multiple complex tasks simultaneously

Physical Requirements/Working Conditions

Normal office environment, working at a desk for long periods using a computer and telephone.

Work Schedule

This is an exempt, full-time position; Monday – Friday 8am – 5pm. Flexibility is required to meet the needs of the College, including occasional evenings and/or weekend hours.

• First consideration given to internal candidates.
• Degree must be conferred by either offer date or close of posting
• Visa sponsorship is not available
• Selected candidates must submit to a drug test and criminal background check.
• The College reserves the right to cancel the search at any time.

Application Deadline

Application Deadline Application Deadline November 6, 2026

Additional Application Deadline Information

The College reserves the right to extend the application deadline or reopen the search if a sufficient pool is not established. Notice of such a decision will be indicated in the posting.

Equal Opportunity Statement

As an equal opportunity institution, the College encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. The College does not discriminate in educational or employment opportunities or practices on the basis of race, sex, color, religion, gender, national origin, veteran’s status, age, disability unrelated to an individual’s ability to perform adequately, sexual orientation, or any other characteristic protected by law. Title IX Coordinator Contact Information: 1401 E. Court St., Prahl College Center ( PCC - 2030G), Flint, MI 48503, [phone]. Title II, ADA , Coordinator Contact Information: 1401 E. Court St., Curtice-Mott Complex (CM-1024), Flint, MI 48503, [phone]. Section 504 Coordinator Contact Information: 1401 E. Court St., Prahl College Center ( PCC - 1130), Flint, MI 48503, [phone].

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * How did you learn of this position?
  • CareerBuilder website
  • Chronicle of Higher Education website
  • HigherEdJobs website
  • Mott website
  • MI-HERC website
  • MLive website
  • Monster website
  • Professional Association website**
  • Professional Publication website**
  • Other website**
  • Newspaper**
  • Professional Publication**
  • Email notification from Mott Human Resources
  • Notified by current or former Mott employee**
  • Other**
• * **Please provide specific name of person or source below:

  (Open Ended Question)

• * Do you have an Associate degree in Business, Office Administration, or a technology-related field?
  • Yes
  • No
• * Do you have five (5) years of administrative experience supporting a senior manager or performing assistant or chief-of-staff duties?
  • Yes
  • No
• * Are you able to demonstrate expertise at the intermediate/advanced level with MS Excel, Google Sheets or equivalent software for complex budget tracking, as well as Word and PowerPoint?
  • Yes
  • No
• * Do you have the ability to type 40 words per minute?
  • Yes
  • No