Executive Assistant - Investment Banking, TD Securities

TD; New York (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

TD is seeking an Executive Assistant I to provide dedicated administrative support to executives and a broader team in New York, NY. The role focuses on scheduling, travel planning, and efficient information flow to ensure smooth operations.

The ideal candidate has post-secondary education and at least two years of experience supporting leaders, with strong communication, calendar management, and minute-taking skills. This is a full-time on-site position with standard 40-hour weeks.

Qualifications

• Post-Secondary education
• 2+ years of experience
• Experience supporting executives preferred

Responsibilities

• Provides high-level admin support with professionalism
• Acts as primary contact among executives, staff, clients
• Manages information flow accurately and timely
• Maintains executives' schedules and coordinates meetings/travel
• Handles expenses and prepares reports
• Prepares memos, emails, presentations
• Takes meeting minutes
• Screens calls and routes mail
• Assists broader team with supplies and equipment

Skills

Scheduling

Communication

Meeting coordination

Minutes taking

Education

Post-Secondary education

Job description

Work Location :

New York, New York, United States of America

Hours:

40

Line of Business:

Administration

Pay Detail:

$90,000 - $110,000 USD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

The Executive Assistant I TDS provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team.

Depth & Scope:

• Reports to a TDBG Vice President (VP) and provides administrative support
• May support multiple TDBG VPs and TDBG AVPs and their respective team
• Qualified administrative support performs multiple tasks and/or works on varied assignments with limited complexity
• Takes a broad perspective to identify and resolve issues that are atypical, infrequent or not covered by stated processes
• Typically has interaction with internal customers / partners
• Focus of work is on the completion of day to day or weekly processes or activities however may include monthly routine activities
• Completes work with limited degree of supervision, has some autonomy to make decisions within well-defined parameters, refers unusual items
• Role may also be involved with the administration of sensitive and/or confidential material requiring discretion
• Requires proficiency gained through job related training to perform a range of duties, and has working level knowledge of the business unit / operational functions as well as regulatory issues/requirements for jurisdictions

Education & Experience:

• Post-Secondary education
• 2+ years of experience

Customer Accountabilities:

• Provides a high level of administrative support ensuring quality service and professionalism at every interaction
• Acts as the point of contact among executives, employees, clients and other external partners
• Manages information flow in a timely and accurate manner
• Maintains executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel
• Manages expenses and prepare weekly, monthly or quarterly reports
• Formats information for internal and external communication – memos, emails, presentations, reports
• Takes minutes during meetings
• Screens and directs phone calls and distributes correspondence
• Supports broader team may manage office supply inventory, equipment, and other processes as required

Shareholder Accountabilities:

• Prioritizes and manages own workload to meet SLA requirements for service and productivity
• Consistently exercises