Executive Assistant II TDS (US)

TD Bank Group; New York (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

TD Securities in New York is seeking an Executive Assistant to support a senior bankers team in a high-demand, client-facing role. You will manage complex calendars, coordinate meetings and travel, and handle expenses with discretion while interacting with clients and cross-functional teams.

The ideal candidate has 3+ years of executive support experience, superb communication, and strong organizational skills in a fast-paced environment.

Qualifications

• Post-Secondary education.
• 3+ years of experience supporting executives.
• Experience coordinating domestic and international travel.
• Strong communication and interpersonal skills.
• Ability to prioritize and multi-task in a fast-paced environment.
• Discretion with confidential information.

Responsibilities

• Active calendar management for senior team (MDs, Directors, VPs) including internal and client meetings and travel itineraries.
• Arrange and coordinate meeting facilities and logistics.
• Book travel (flights, cars, hotels) and manage expenses.
• Proactively communicate with staff and clients with professional etiquette.
• Manage multiple tasks, meet deadlines, and keep team informed on project status.

Skills

Communication skills

C-suite interactions

Travel arrangements

Organizational skills

Team player

Attention to detail

Problem solving

Multi-tasking

Overtime flexibility

Education

Post-Secondary education

Tools

MS Office

Outlook

PowerPoint

CRM systems

Teams

WebEx

Zoom

Job description

page for more information.**Work Location**:New York, New York, United States of America**Hours:**40**Line of Business:**Administration**Pay Detail:**$90,000. - $110,000. USDTD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.**Job Description:**TD Securities is seeking an Executive Assistant (\"EA\") to work within the Financial Institutions Group in New York. The Executive Assistant will provide a high level of support to a team of bankers, providing support across title bands from Managing Director to Analyst.The EA role is client facing and will require heavy interaction with clients, TDS industry and product teams, and senior internal colleagues on a regular basis. Responsibilities for this role include (but are not limited to) the following:* Active calendar management for Senior team (MDs, Directors, VPs) by coordinating and scheduling internal and client meetings, conferences, client events, teleconferences, and travel itineraries. Will include scheduling multi-party meetings, internally and externally, as directed* Prepare and co-ordinate meeting facilities, logistics etc. as required* Book Travel including flights, cars, and hotels* Process Travel & Entertainment expenses efficiently and accurately as well as other required compliance or administrative reports* Proactively communicate effectively and professionally with staff and clients* Promptly respond to and efficiently manage all incoming inquiries for information independently or re-direct to the appropriate contact* Manage comfortably and efficiently in a multi-tasked, fast-paced environment, ensuring all deadlines are met* Keep team members informed and up-to-date about the status of projects and relevant information related to day-to-day activities* Be an effective team player; demonstrate agility in adjusting to changing constantly changing priorities of the executives and team* Consistently exercise discretion in managing correspondence, information, and all matters of confidentiality; escalate issues where appropriate* Develop a thorough understanding of department policies and procedures and ensure that they are applied to day-to-day and project-related activities* Participate fully as a member of the team and contribute to a positive work environment**JOB REQUIREMENTS:*** Excellent communication skills, both verbal and written. Demonstrated experience dealing with C-suite clients and other senior stakeholders* Prior experience with domestic and international travel arrangements* Excellent organizational skills: ability to prioritize and multi-task to meet tight deadlines, managing own workflow to ensure quality and efficiency* Demonstrated ability to work in a team environment where flexibility and anticipating needs is essential* Strong attention to detail and accuracy in work product* Problem solving skills; ability to find solutions or answers through internal network or own initiative* Make decisions within well-defined parameters and refer unusual items* Flexibility to work overtime and weekends to meet deadlines and address urgent matters as they arise (overtime is compensated)* Proficiency with corporate expense and CRM systems* Demonstrated proficiency in Teams, WebEx, Zoom and MS Office applications: Outlook, Word, PowerPoint, Excel* Previous administrative experience within investment banking or other finance-related company preferred* Minimum expected hours: 9:00 AM - 5:30 PM in office (hybrid work schedule of four days a week offered)**Education & Experience:*** Post-Secondary education* 3+ years of experience**Physical Requirements:**Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%* Domestic Travel - Occasional* International Travel - Never* Performing sedentary work - Continuous* Performing multiple tasks - Continuous* Operating standard office equipment - Continuous* Responding quickly to sounds - Occasional* Sitting - Continuous* Standing - Occasional* Walking - Occasional* Moving safely in confined spaces - Occasional* Lifting/Carrying (under 25 lbs.) - Occasional* Lifting/Carrying (over 25 lbs.) - Never* Squatting - Occasional* Bending - Occasional* Kneeling - Never* Crawling - Never* Climbing - Never* Reaching overhead - Never* Reaching forward - Occasional* Pushing - Never* Pulling - Never* Twisting - Never* Concentrating for long periods of time - Continuous* Applying common sense to deal with problems involving standardized situations - Continuous* Reading, writing and comprehending instructions - Continuous* Adding, subtracting, multiplying and dividing - ContinuousThe above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes.**Who We Are**TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience. With more than 6,500 professionals operating out of 40 cities across the globe, we strive to make every interaction, product and experience remarkably human and refreshingly simple. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank.Together, we are reimagining what banking can be for our clients, colleagues and communities.**Our Total Rewards Package**Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition.**Additional Information:**We're delighted that you're considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we're committed to providing the support our colleagues need to thrive both at work and at home.**Colleague Development**If you're interested in a specific career path or are looking to build certain skills, we want to help you succeed. You'll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.If you're passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make