Executive Assistant, Intelligence & Special Programs

KBR Careers; Chantilly (VA); Hybrid; USD 95,000 - 125,000; Full time

Job summary

KBR is seeking an experienced Executive Assistant to support the Vice President, Intelligence and the Vice President, Special Programs, in a fast-paced defense intelligence and space environment.

The role requires strong calendar, travel, and communications skills, with a focus on discretion and strategic collaboration across leadership and partners. Location is Chantilly, VA with a hybrid work arrangement and quarterly travel expectations.

Qualifications

• 10+ years of executive support experience, including senior leaders.
• Experience supporting C-suite executives preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Own and manage complex executive calendars for multiple senior leaders.
• Lead domestic and international travel planning and expense reconciliation.
• Coordinate meetings, communications, and executive briefings with attendees and logistics.
• Draft executive-level communications, briefings, and presentation materials.
• Act as AI-enabled workflow catalyst and support Copilot adoption.
• Interface with senior stakeholders and maintain strong partner relationships.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

AI tools adoption

Tools

SharePoint

OneDrive

Microsoft Copilot

Job description

Executive Assistant, Intelligence & Special Programs

Belong. Connect. Grow. with KBR!

KBR’s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country’s most critical role - protecting our national security.

Why Join Us?

• Innovative Projects: KBR’s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions.
• Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace.
• Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense.

KBR is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Vice President, Intell and the Vice President, Special Programs, with secondary support across the Intel and Special Programs leadership team. This role serves as a trusted business partner, enabling executive effectiveness across growth, operations, and strategic priorities within a fast-paced defense, intelligence, and space mission environment.

The ideal candidate is a strategic thinker with exceptional organizational skills, sound judgment, business acumen, and the ability to operate independently while managing competing priorities. This individual must be comfortable handling sensitive information with the highest level of discretion and professionalism while serving as a central coordination point across executive leadership, operating units, customers, and partners.

Key Responsibilities

Executive Calendar & Schedule Management

• Own and manage complex executive calendars for multiple senior leaders, balancing strategic priorities, operational demands, customer engagements, and external commitments.
• Anticipate scheduling conflicts, prioritize competing demands, and recommend solutions to maximize executive effectiveness.
• Coordinate and prepare executives for meetings by ensuring objectives, materials, attendees, and logistics are aligned.
• Manage executive access, availability, and time allocation to support business and mission priorities.
• Utilize AI-enabled tools and automation solutions to improve scheduling efficiency and calendar management.

Travel, Meetings & Administrative Support

• Lead domestic and international travel planning, coordination, and expense reconciliation for executive leadership.
• Proactively manage travel risks, schedule changes, and logistics to ensure seamless execution.
• Coordinate conference room reservations, leadership meetings, staff meetings, and executive offsites.
• Plan and execute meetings, conferences, leadership events, and employee engagement activities.
• Manage VIP visits, including logistics, facility access, escort requirements, and executive hospitality.
• Coordinate catering, employee events, team celebrations, and executive dinners across multiple office locations.
• Interface professionally with senior executives, government officials, customers, partners, and internal stakeholders.

Executive Operations & Program Coordination

• Track executive commitments, action items, deliverables, and deadlines arising from meetings, communications, and business reviews.
• Develop and maintain reliable tracking systems to ensure accountability and timely closure of critical actions.
• Drive follow-up with stakeholders and leadership teams to ensure commitments are completed.
• Support timesheet approvals, workforce tracking, and other routine operational activities as required.
• Maintain historical records and archive leadership, business, program, and financial materials within SharePoint, OneDrive, and other approved repositories.

Communication & Stakeholder Management

• Screen, prioritize, and manage executive communications, including calendar requests, correspondence, and email traffic.
• Draft executive-level communications, briefings, presentations, talking points, and read-ahead materials.
• Serve as a key liaison and coordination point among executives, directors, operating units, and corporate functions.
• Foster effective collaboration across business units and maintain strong partnerships with executive assistants throughout the organization.
• Exercise discretion and judgment in handling confidential and sensitive information.

AI & Business Process Enablement

• Act as an AI and automation resource for executive leadership.
• Identify, develop, track, and implement AI-enabled workflows and productivity improvements.
• Support adoption and effective utilization of Microsoft Copilot and other automation tools.
• Continuously evaluate opportunities to improve executive operations, information management, and business processes through technology.

Work Environment

• Location: Hybrid work environment with a minimum of 4 days per week onsite in Chantilly, VA.
• Travel Requirements: Quarterly travel anticipated, with additional travel as required to support business and mission needs.
• Working Hours: Standard business hours with flexibility to accommodate executive schedules and priorities.

Required Qualifications

• 10+ years of progressively responsible administrative or executive support experience, including support of senior executives.
• Proven ability to manage multiple priorities and complex schedules in a fast-paced environment.