Executive Assistant | Innovative Biotech Company

career group; Palo Alto (CA); On-site; USD 150,000 - 185,000; Full time

Job summary

A growing biotech start-up in Palo Alto is seeking a proactive Executive Assistant to support a Senior Executive. The role involves managing administrative tasks, scheduling, and communications, providing a vital link within a fast-paced environment. Ideal candidates will have strong organization, communication skills, and a Bachelor's degree, with biotech experience as a plus.

Qualifications

• 5+ years of experience as an Executive Assistant or in a similar administrative support role.
• Strong organizational and multitasking skills required.
• Experience in a fast-paced or biotech environment is preferred.

Responsibilities

• Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements.
• Draft and prepare communications, including emails, reports, and presentations.
• Provide support for research and special projects.

Skills

Organizational skills

Communication

Problem-solving

Attention to detail

Proactivity

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Executive Assistant | Innovative Biotech Company

A growing biotech start-up based in Palo Alto, focused on innovation and advancing the future of life sciences. As our client expands, they are looking for a talented Executive Assistant to support a Senior Executive in a fast-paced and dynamic environment. This is an exciting opportunity to work alongside a senior leader and gain exposure to the biotech industry.


Role Overview:

Our client is seeking an organized and proactive Executive Assistant to manage day-to-day administrative tasks for a Senior Executive. The ideal candidate will have 1-5 years of experience in an administrative support role, a strong educational background, and the ability to thrive in a high-energy environment. This role will provide crucial support to ensure the smooth running of operations and the executive’s schedule.

Key Responsibilities:

- Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements.
- Act as a liaison between the Senior Executive and internal/external stakeholders.
- Draft and prepare communications, including emails, reports, and presentations.
- Assist with organizing and prioritizing tasks to meet deadlines.
- Manage confidential information with discretion.
- Organize logistics for meetings, conferences, and company events.
- Provide support for research and special projects as required.

Qualifications:

- 5+ years of experience as an Executive Assistant or in a similar administrative support role.
- Bachelor’s degree (a background in a science-related field is a plus).
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
- Strong attention to detail and a proactive approach to problem-solving.
- Ability to maintain confidentiality and professionalism at all times.
- Experience in a fast-paced or start-up environment is a plus
- Experience in biotech is highly preferred


Compensation - $150 - $185k base + Bonus


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