Executive Assistant III

Dexian; New York (NY); On-site; USD 52,000 - 55,000; Full time

Job summary

Dexian seeks an experienced Executive Assistant III to provide confidential, high-level administrative support to a senior executive in New York. The role requires coordinating meetings, travel, and the preparation of board materials, while maintaining discretion across sensitive information.

Strong communication, multitasking, and office software skills are essential for success. The assignment is a 9-month engagement (potential extension or FTE) with pay $38.00–$40.20 per hour on a W2 basis.

Qualifications

• Associate's degree and/or Bachelor's degree or progressive work experience.
• 5-7 years of related experience.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to a senior executive.
• Coordinate meetings, travel itineraries, and related logistics.
• Prepare confidential materials, reports, and board materials.
• Act as liaison with internal departments and external stakeholders.
• Manage confidential files and executive correspondence.
• Handle sensitive information with discretion and professionalism.

Skills

Executive support

Discretion

Communication skills

Multitasking

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Spreadsheets

Presentation software

Job description

Job Title: US - Executive Assistant III
Duration: 9 months (possibility of extension/ FTE )

Location: New York NY 10017
Pay Rate: $38.00 - $40.20 hourly on W2

JOB DESCRIPTION:

The Executive Assistant provides highly skilled, diversified, confidential, and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. Works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials. Facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. May supervise various offices administrative and support personnel. Coordinates and facilitates high-level executive functions with wide latitude for independent judgment. Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization. Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records.

Depth & Scope:

• Prepares edits and types a variety of confidential materials, reports, correspondence, and statistical tables.
• Answers telephone, screens calls, takes messages and receives visitors.
• Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate calling attention to priorities.
• Establishes and maintains highly confidential files and records.
• Manages the office of a Senior Executive and requires comprehensive knowledge of executive operations, policies, practices and personnel.
• Coordinates and facilitates high-level executive functions with wide latitude for independent judgment.
• Schedules appointments and coordinates arrangements for meetings, conference and travel itineraries.
• Performs a variety of duties to conserve the time of the executive, such as keeping personal business bookkeeping records and other personal business items as directed.
• Demonstrates a high level of tact and discretion due to the frequency of high level internal and external contacts. Requires a thorough understanding of executive's job and methods of work.
• Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization.
• Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records. May participate in other Board activities such as Board website, or preparation of annual meeting documents.
• Communicates and coordinates with internal departments, community leaders, organizations, shareholders and high-level customers acting as a liaison between the President or Senior Executive in order to resolve issues and concerns and to relieve executive of administrative details.
• Researches information and assembles and prepares data and special reports, providing analysis and summaries (e.g. SEC research, merger & acquisition or Proxy activity).
• Conducts projects as assigned such as coordinating regulatory exams.
• Analyzes complex information requests and determines appropriate action

Education & Experience:

• Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below.
• 5-7 Years of related experience.
• Exceptional clerical and administrative skills.
• Knowledge of division organization, terminology and operations.
• Ability to work independently and within a team.
• Proven organizational skills, with ability to keep others focused, on task and efficient.
• Excellent communication skills, both written and verbal with ability to work with all levels of the enterprise.
• Demonstrated PC skills, including proficiency with spreadsheets, reporting tools and presentation software.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.
Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.To learn more, please visit https://dexian.com/.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.