Executive Assistant III

City and County of Denver; Denver (CO); Hybrid; USD 39.000 - 55.000; Vollzeit

Benefits dieser Stelle

Competitive benefits

Pension Plan for Life

457(b) Retirement Plan

PTO and holidays

Tuition Reimbursement

EcoPass

Zusammenfassung

City and County of Denver’s Denver Human Services is seeking an Executive Assistant III to serve as a strategic partner to the Executive Director. This high‑trust, high‑visibility role manages administrative operations, protects executive time, and coordinates with the Mayor’s Office, internal leadership, partner agencies, and the public to move priorities forward.

The ideal candidate has 5+ years supporting senior leaders, exceptional organizational and communication skills, and the ability to

Qualifikationen

• 5+ years supporting executive-level or senior leaders, preferably in government or public service.
• Exceptional organizational skills with the ability to manage competing priorities.
• Strong written and verbal communication across diverse audiences.
• Ability to handle confidential information with tact and professionalism.

Aufgaben

• Serve as the Executive Director’s strategic partner by anticipating needs and driving priorities.
• Manage a complex calendar, balance requests, and protect time for priorities.
• Coordinate high-level meetings, governance activities, and cross-department collaboration.
• Prepare agendas, materials, and follow-up actions; ensure timely communication.

Kenntnisse

Strategic thinking

Systems thinking

Executive communication

Relationship building

Emotional intelligence

Judgment and discretion

Anticipating needs

Change management

Technology adaptability

Ausbildung

High school diploma or GED

Tools

Microsoft 365 (Teams, OneDrive, SharePoint)

Workday

Budgeting tools

Scheduling tools

Jobbeschreibung

About Our Job

With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver (CCD) means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.

What We Offer

The City and County of Denver offers a competitive salary commensurate with education and experience. The salary range for this position is $26.84-40.27/hour. New hires are typically brought into the organization with a starting pay between $** 26.84-34.76/hour**, based on education and experience. We also offer generous benefits for full-time employees which include but is not limited to:

• Competitive Medical, Dental, Vision Insurance (effective within 1 month of start date, City pays majority of premiums)

• Pension Plan for Life (Employee contributes 8.45%, Employer matches at 17.95%)

• 457 (b) Retirement Plan (no early withdrawal fee!)

• PTO (over 3 weeks in your first year) and 14 paid holidays

• Merit Increases

• STD, LTD, HSA, FSA, Life Insurance

• CARE Bank, Family Leave Benefits

• Employee Assistance Program, Employee Volunteer Program

• Tuition Reimbursement (up to $2000/year), We Qualify for Student Loan Forgiveness Program

• Learning and Development Opportunities; Courses and Career Development Resources

• EcoPass (unlimited free RTD bus/train rides)

Location & Schedule

This position is on a hybrid schedule, and is located at 1200 Federal Blvd, Denver, CO. The City and County of Denver supports a hybrid workplace model. Employees’ physical work location is based upon the position’s job duties and requirements, customer service and responsiveness, team and individual performance, and business needs and requirements. Our current practice requires in-office work for all employees for a minimum of three days per week. Business needs and initial onboarding may require additional days in the office.

Who We Are & What You’ll Do

At Denver Human Services (DHS), we envision a healthy community where people are connected, supported, safe, and well. One in three people in Denver turn to DHS for support at all stages of life. Our employees help children,at-riskadults, families, and individuals navigate social and economic pressures by connecting them to services and experts who support their overall well‑being.

Why You’ll Love Working at DHS

• Leadership is shared, everyone contributes to DHS’s success.

• We are problem‑solvers dedicated to strengthening our community.

• We are continuous learners committed to growing and improving.

• We are service‑driven centered on compassion, equity, and improving lives.

About the Role

Denver Human Services (DHS), within the City and County of Denver, is seeking a motivated and highly skilled Executive Assistant III to serve as a strategic partner to the Executive Director. This is a high‑trust, high‑visibility role responsible for managing administrative operations and strengthening executive relationships as the central point of contact for the Mayor’s Office staff, internal leadership teams, partner agencies, and external stakeholders.

The Executive Assistant III serves as a trusted member of the executive team and the primary support to the Executive Director. You will learn the Executive Director’s priorities, communication style, and working preferences, anticipate needs, protect time for key priorities, and provide respectful advice when appropriate. Acting as a force multiplier, you will ensure the Executive Director’s time, meetings, communications, and daily priorities move forward seamlessly in a fast‑paced, dynamic environment.

Key Responsibilities will include:

• Serve as the Executive Director’s strategic partner by anticipating needs, ensuring preparation, and driving follow‑through on top priorities.
• Manage a complex, frequently changing calendar, applying strong judgment to identify emerging priorities, balance competing requests, resolve conflicts, and protect time for established priorities.
• Effectively triage incoming information and requests, ensuring the Executive Director receives the most relevant and actionable items while accurately representing the Executive Director’s perspective.
• Coordinate high‑level internal and external meetings, public engagements, leadership retreats, strategy sessions, and cross‑department collaboration.
• Serve as liaison for the Executive Director, Mayor’s Office, elected officials’ staff, community partners, and internal teams, ensuring clear and timely communication.
• Support key governance structures by managing leadership meeting cadence, preparing agendas and materials, coordinating follow‑up actions, and maintaining clear internal communication flow.
• Collaborate across the Executive Leadership Team to coordinate deadlines, track commitments, and maintain alignment on priorities.
• Respond compassionately to inquiries from DHS clients or individuals seeking resources or assistance.
• Exercise a high level of discretion and sound judgment when managing confidential and sensitive information.
• Develop polished presentations, briefing materials, and leadership communications.
• Leverage mastery of Microsoft 365 tools—including Teams, OneDrive, and SharePoint—to support collaboration, documentation, and information management.
• Use databases, dashboards, and reporting tools common in public‑sector environments to organize and interpret information supporting executive decision‑making.
• Manage workflows and navigate systems such as Workday, budgeting platforms, and scheduling tools essential to DHS’s operations.
• Plan, organize, and coordinate travel logistics for the Executive Director, including itinerary development, reservations, and expense reconciliation.
• Model DHS values, cultivate trusted relationships, and contribute to a collaborative culture.

What You’ll Bring

We value diversity of ethnicity, race, socioeconomic status, sexual identity, gender, religion, language, ability, and lived experience. You’ll thrive here if you build strong relationships, continually improve your work, support your peers, and contribute meaningfully to the goals of Denver Human Services and the City and County of Denver.

Our ideal candidate brings strengths in:

• Strategic and systems thinking
• Situational and organizational awareness
• Executive‑level communication and relationship‑building
• Emotional intelligence and timely, solutions-focused problem‑solving
• Sound judgment, respectful assertiveness, and the ability to anticipate needs

Experience and Attributes:

• 5+ years supporting executive‑level or senior leaders, ideally in government, human services, public service, or similarly fast‑paced organizational environment
• Exceptional organizational skills and the ability to manage competing priorities with precision in a dynamic environment.
• Strong written and verbal communication skills, with the ability to craft professional materials and communicate effectively with diverse audiences.
• Ability to diagnose issues, think strategically, and offer practical solutions.
• Comfort working independently, applying sound judgment in ambiguous situations, and appropriately escalating matters when needed.
• Outstanding interpersonal skills and an ability to build trusting relationships with staff, elected officials, community partners, other executive assistants, and members of the public.
• Ability to remain calm, productive, and solutions‑focused in high‑pressure environments.
• Proven ability to manage confidential information and navigate sensitive situations with tact and professionalism.
• High ethical standards, integrity, reliability, and alignment with public‑service values.
• Highly resourceful and proactive, with a strong ability to anticipate needs before being asked.
• Ability to respectfully offer advice, reinforce established priorities, and redirect requests when needed to protect an executive’s time.
• Comfort learning new technology and exploring responsible ways to improve administrative processes and efficiency.

Required Minimum Qualifications

• Education Requirement: Graduation from high school or possession of a GED, HiSET, or TASC Certificate.
• Experience Requirement: Three (3) years of administrative/secretarial experience which must include one (1) year of experience providing support to a manager responsible for large, complex divisions or the highest‑level manager of a small organization.
• Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirement.

Application Deadline

To be considered for this position, you must include the following on your job application (upload the attachment(s) to the Resume/CV section on the My Experience tab):

• A cover letter explaining your genuine interest in supporting the Executive Director of Denver Human Services and how your skills and experience have prepared you to anticipate needs, manage competing priorities, navigate complex relationships, and thrive in the fast‑paced environment of this role.