Executive Assistant II - Legal

Ryan Companies US, Inc.; Plano (TX); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Hybrid work options

Award-winning culture

Generous PTO benefits

14 weeks paid parental leave (adoption

Gym membership reimbursement

Job summary

Ryan Companies US, Inc. is seeking an Executive Assistant – Level 2 to provide high-level administrative support to one or more leaders. The role emphasizes confidentiality, professionalism, and organizational efficiency to keep leaders and teams on track.

Daily tasks include scheduling, document preparation, and multi-department coordination. The position offers hybrid work options and a focus on accuracy, discretion, and excellent communication.

Qualifications

• High school diploma and experience supporting senior leaders in a professional environment.
• Strong grammatical and proofreading skills are required.
• Extensive experience handling confidential information and coordinating with multiple stakeholders.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries; ensure timely prep material.
• Coordinate meetings, travel, conference calls, and expense reports.
• Answer calls, sort messages, and maintain filing and routing of client documents.

Skills

Grammatical skills

Education

High school diploma

Tools

Microsoft Word

Excel

Access

PowerPoint

Outlook

Job description

Why Ryan?

• Hybrid Work Options
• Award-Winning Culture
• Generous Personal Time Off (PTO) Benefits
• 14-Weeks of 100% Paid Leave for New Parents (Adoption Included)
• Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement
• Benefits Eligibility Effective Day One
• 401K with Employer Match
• Tuition Reimbursement After One Year of Service
• Fertility Assistance Program
• Four-Week Company-Paid Sabbatical Eligibility After Five Years of Service

The Executive Assistant – Level 2 (“Executive Assistant”) uses experience and professionalism to perform administrative duties for an individual, group, or department. This role may work for one or several department professionals, board members, division heads, officers, or managers and is a high-level support role. The position’s primary focus is to provide outstanding administrative support, while representing the Firm in a professional and positive manner. Daily tasks will be demanding and varied and should be handled with the utmost confidentiality.
Successful Ryan team members embrace and live Ryan’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.

Duties and responsibilities, as they align to Ryan’s Key Results

People:

• Acts as an extension of the Leader dealing with colleagues and clients in the utmost professional manner
• Maintains communications (email, written, phone, and fax) while Leader is traveling
• Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable.
• May mentor and train less-experienced team members

Client:

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries. Ensures meetings begin on time with prep material delivered in advance. Requires extensive coordination and follow-up to ensure all meetings are calendared properly and effectively – utilizing the best use of the Leader’s time.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answers telephone and transfer phone calls, takes accurate and concise messages
• Organizes and prioritizes multiple tasks and completes them under strict time constraints
• Manages daily correspondence and filing
• Reads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved
• In addition to the above responsibilities, Executive Assistants, whether employed full-time or part-time, will be responsible for office administrative tasks and duties, including those in the office, at the direction of the PIC.

Value:

• Handles and safeguards confidential and sensitive company and personal information
• Identifies and works to improve internal process and works to develop Firm policies as needed.
• Reviews and edits client-related documentation
• Maintains client and administrative filing procedures
• Remain knowledgeable of business unit and corporate policies.
• Assists with other projects as needed
• Perform advanced tasks under minimal supervision and other duties as assigned

Education and Experience:

High school diploma and 5+ years of experience acting as the Assistant to the practice management tier of a firm. Must possess strong grammatical and proofreading skill. Extensive experience dealing with making contacts of a sensitive, complex, and confidential nature.

Computer Skills:

To perform this job successfully, an individual must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research.

Certificates and Licenses:

Valid driver’s license required and Notary Public preferred.

Supervisory Responsibilities:

This job has limited or no supervisory responsibilities.

Work Environment:

• Standard indoor working environment.
• Long periods of sitting while working at computer.
• Occasional long periods of standing.
• Position requires regular interaction with employees and vendors both in person and via e-mail and telephone.

Equal Opportunity Employer: disability/veteran