Executive Assistant II - Executive 2

Minnesota Department of Health; Saint Paul (MN); Hybrid; USD 56,000 - 77,000; Full time

Benefits offered by this job

Telework up to 50%

Health insurance

Job summary

Minnesota Department of Health (MDH) is seeking an Executive Assistant II to provide senior-level administrative support within the MDH Executive Office. The role requires independent action and collaboration with executive leadership, staff, and external partners.

It includes handling sensitive information and coordinating high-priority work. Eligible for up to 50% telework under HR/LR Policy #1422, with relocation considerations for non-residents.

Qualifications

• Three years advanced administrative support experience including supporting senior leaders or executives.
• Experience scheduling, high-level meetings, and prioritizing with minimal supervision.
• Liaison with multiple stakeholder groups across organizational lines.

Responsibilities

• Coordinates high-priority work and ensures timely completion.
• Manages sensitive information with discretion and professionalism.
• Supports leadership activities with preparation, follow-through, and sound judgment.

Skills

Managing complex scheduling

Executive correspondence

Stakeholder liaison

Projects coordination

Microsoft Outlook

Education

Master's degree (related field)

Bachelor's degree (related field)

Associate’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Teams

Job description

• Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 8/14/2026.
• Date Posted: 08/08/2026
• Closing Date: 09/01/2026
• Hiring Agency: Minnesota Department of Health (MDH)
• Division: Executive Office
• Work Shift/Work Hours: Day Shift / 8:00 a.m.- 4:30 p.m.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 – American Federation of State, County, & Municipal Employees (AFSCME Clerical, Council No. 5)
• Work Area: Department of Health
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Working Title: Executive Assistant II

Job Class: Executive 2

Agency: Health Department

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Join a mission-driven team and contribute to protecting, maintaining, and improving the health of all Minnesotans.

The Executive Assistant II position provides senior-level executive administrative support within the MDH Executive Office and serves as a trusted coordination partner to executive leadership. The role requires independent action, initiative, sensitivity to the consequences of decisions, and the ability to work effectively with leaders, staff, government partners, and external stakeholders.

Primary responsibilities include:

• Coordinates high-priority work
• Manages sensitive information
• Ensures leadership activities move forward with strong preparation, follow-through, and sound judgment.

In accordance with HR/LR Policy #1422 Telework, this position is eligible for up to 50% telework for applicants who live in Minnesota or in a bordering state within 50 miles of the assigned work location. Candidates residing outside of Minnesota further than 50 miles of the assigned work location at the time of application must be able to relocate to Minnesota within 30 days of their start date. The telework policy may exempt employees who live more than 50 miles from their primary work location from the 50% in-office requirement, depending on job requirements, helping the State of Minnesota access top talent across the state.

This vacancy announcement will be used to fill up to two (2) Executive Assistant II positions.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Three (3) years advanced administrative support experience, including experience supporting senior leaders or executives and includes 3 of the following:

• Managing complex scheduling, coordinating high-level meetings, and handling competing priorities with minimal supervision.
• Drafting, editing, and finalizing executive correspondence, reports, briefing materials, or other polished business documents.
• Serving as a liaison with multiple stakeholder groups and maintaining effective working relationships across organizational lines
• Coordinating projects, workflows, or office processes.
• Utilizing software, such as, Microsoft Outlook, Word, Teams to manage calendars, communications, records, and document production.

Qualifications to be further assessed during the interview process:

• Attention to detail and the ability to communicate clearly, professionally and appropriately for a variety of audiences.
• Communicate and interact with professionalism, diplomacy, and respect while building and maintaining effective working relationships with leaders, staff, and external partners
• Experience handling sensitive, confidential, or politically sensitive information with discretion and sound judgment, and a high degree of professionalism.
• Initiative, follow-up, and independent problem solving.

A related master’s degree may substitute for eighteen (18) months of experience; bachelor’s degree may substitute for twelve (12) months of experience; and associate’s degree may substitute for six (6) months of experience.

Preferred Qualifications

• Experience providing executive-level administrative support to a commissioner, executive leadership team, or senior public-sector officials.
• Experience working in Minnesota state government or another government environment with legislative, policy, or public-facing responsibilities.
• Experience preparing or coordinating executive office communications, briefing materials, legislative documents, presentations or other materials for senior leaders.

Additional Requirement

• This position requires successful completion of a background check and employment reference check.
• MDH does not participate in the federal E-Verify program and is unable to sponsor applicants for work visas, including F-1 STEM OPT extensions, and cannot complete Form I-9 or any other documentation requiring employer participation in E-Verify. All applicants must be legally authorized to work in the United States at the time of application.

Contact

If you have questions about this position, contact Megan Rivera at [e-mail]

If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at [e-mail].

About Health Department

Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.

Working together to improve the state we love.

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.