Executive Assistant II

Duke Energy; United States; On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Relocation assistance provided (as/app

Job summary

Duke Energy in Charlotte, NC is seeking an experienced administrative professional to support the Vice President of Corporate Audit Services and related leadership teams. This role will manage calendars, coordinate meetings, travel, and onboarding activities with a focus on confidentiality and accuracy.

The incumbent will utilize Microsoft Office suite at a high level, prepare reports and dashboards, and coordinate materials for Audit Committee and Board level communications.

Qualifications

• Bachelor’s degree and six years minimum required related experience.
• In lieu of degree - High School/GED and minimum ten years of related experience.

Responsibilities

• Utilizes Microsoft Office products to prepare and edit reports, dashboards, and presentations for the VP and staff.
• Coordinate Audit Committee meetings logistics and prepare board materials.
• Manage VP calendar, schedule meetings, and arrange travel and department logistics.
• Review and maintain supporting documentation (spreadsheets, dashboards, emails).
• Coordinate audit report distribution and related survey follow-ups.
• Support hiring and onboarding for the VP’s departments.
• Screen and respond to inquiries with professional discretion.
• Maintain confidential information with the highest integrity.

Skills

Proactive communication

Calendar management

Meeting coordination

Discretion & confidentiality

Problem solving

Technical proficiency

Education

Bachelor's degree

High School/GED with 10 years experience

Tools

Adobe Pro

Microsoft Teams

Outlook

Word

Excel

PowerPoint

SharePoint

Job description

More than a career - a chance to make a difference in people's lives. Build an exciting, rewarding career with us - help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.

This position will support the Vice President (VP), Corporate Audit Services and Chief Compliance Officer and related leadership teams and staff reporting to the VP and will be located in Charlotte, North Carolina.

This position requires a minimum of six years' experience and will focus on assisting with the administrative and logistical aspects of supporting the VP and related departments reporting to the VP.

Responsibilities & Duties

• Utilizes Microsoft Office Products at a high level of proficiency - including Word, Powerpoint, Outlook, TEAMs, SharePoint, Excel, OneNote, shared drives - to facilitate, prepare, edit and maintain correspondence, reports, presentations, metric dashboards, meetings and agendas to support the VP and the departments reporting to the VP in an accurate, complete, and timely manner.
• Assist the VP with all aspects of logistics relating to Audit Committee meetings and assist the VP with preparation and finalizing Board of Director Committee level materials and presentations in an accurate, complete, and timely manner.
• Maintain VP calendar using Outlook, Teams, and SharePoint; schedule appointments, internal/external meetings; arrange and coordinate all business travel and department logistics (e.g. staff meetings, 1:1s, team building events); make decisions on priorities and anticipate a variety of simple to complex needs and potential issues and ensure appropriate resolution.
• Timely and accurately review, update and maintain appropriate supporting documentation (e.g. Excel spreadsheets, dashboards, department email boxes) relating to various internal department activities and initiatives.
• Coordinate audit report distribution and related audit survey follow-up communication, ensuring accuracy and issuance with appropriate confidentiality labels; Generate monthly audit issue reports and distribute appropriately.
• Support the hiring and onboarding/offboarding activities for the departments reporting to the VP, including coordinating candidate interviews, creating interview schedules, greeting and escorting candidates and supporting onboarding/offboarding activities.
• Screen and prioritize phone messages, email and other correspondence; Respond to inquiries in a respectful and professional manner, whether from internal or external sources, and determine what, how and to whom information is to be communicated with little direction or supervision required.
• Handle information of a highly confidential nature and maintain confidentiality.
• Support the overall floor and workplace environment including ordering supplies, facilitating office operations and coordinating facilities management.
• Perform routine administrative duties such as copying, scanning, filing, creating and maintaining files, and preparing mailings.
• Understand and maintain knowledge of key systems utilized by the departments, including CAPS, Maximo, and others as appropriate.
• Prepares expense reports for VP and key members of the leadership team.
• Initiate and complete assigned projects as instructed, with accuracy, and with a sense of urgency.
• Interact and assist with members of management, department internal customers, and other team members in a respectful and professional manner.
• Assist VP, department leadership and staff with other related assignments and special, ad hoc projects.

Basic/Required Qualifications

• Bachelor’s degree and six years minimum required related experience
• In lieu of degree - High School/GED and minimum ten years of related experience.

Desired Qualifications

• Experience supporting areas that require confidentiality, tact and diplomacy.
• Ability to manage confidential information with the highest integrity
• Regulated industry or utility experience.
• Strong working knowledge of computer applications such as Adobe Pro, Microsoft Teams, Outlook, Word, Excel, PowerPoint and other Microsoft products, SharePoint
• Demonstrated clear, concise, and effective written and oral communications skills, including an emphasis on grammar and formatting.
• Demonstrated ability to prioritize, organize, and coordinate work while being proactive, collaborative, taking initiative, and exhibiting sound judgment.
• Attention to detail, accuracy, and flexibility in handling multiple tasks, often under time constraints while taking direction from multiple members of the leadership team.
• Demonstrated problem solving, decision making and analytical skills.
• Demonstrated ability to build working relationships with all levels of an organization.
• Holds oneself accountable for complete, accurate, and timely work results, both independently and as part of a team.
• Exercise professional judgment, integrity, respect, and professionalism.
• Self-motivated; take initiative to maintain productivity with minimal oversight.
• Demonstrate willingness to learn new tools and systems.
• Thorough knowledge of the Duke Energy organization as well as its policies and procedures.

Work Conditions

The incumbent must be based in Charlotte. The current mobility classification for this position is IN PERSON, with incumbents required to work on-site five days per week. This mobility classification could change based on business need.

Travel and Relocation

• Travel Requirements 5-15%
• Relocation Assistance Provided (as applicable)
• No Represented/Union Position
• No Visa Sponsored Position
• This is not a Visa Sponsored Position
• This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.

Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.

Diversity & Inclusion

Read about our commitment to supporting a diverse and inclusive workforce.

About Duke Energy Terms of Use Brighter opportunities. Brighter futures. Duke Energy values ideas that come from a diverse and inclusive workforce, and we’re dedicated to providing a work environment where all people are valued, respected and able to reach their full potential.

Duke Energy is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, sex, pregnancy, childbirth or related medical conditions, including but not limited to lactation, religion, national origin, ancestry, ethnicity, citizenship, sexual orientation, gender identity, gender expression, age, marital status, physical or mental disability, genetic information, medical condition, military status, or protected veteran status.

Duke Energy complies with all applicable state, federal and local laws, regulations and ordinances prohibiting discrimination.