Executive Assistant II

FHLB Des Moines; Houston, Northern (TX, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Sysco is seeking an Executive Assistant to provide high-level administrative support to senior leadership at our Houston area location. The role requires advanced Outlook and MS PowerPoint skills, meticulous calendar management, and sharp written communication.

You will handle scheduling, travel coordination, and the preparation of presentations, reports, and memos. The position is hybrid, requiring on-site presence several days per week while offering some remote flexibility.

Qualifications

• High school diploma required; bachelor's degree preferred.
• Minimum 5 years of professional administrative experience.
• Experience supporting senior executives is preferred.
• Strong written and verbal communication with confidentiality.
• Advanced MS Office skills, especially PowerPoint, Excel and Outlook.
• Ability to manage calendars, travel and meetings efficiently.

Responsibilities

• Provide administrative support to executive leadership with calendar and travel management.
• Act as the primary contact between executives and internal/external clients.
• Coordinate meetings and events, including materials and room setup.
• Prepare and format reports, emails, memos, and presentations.
• Develop and maintain project databases and spreadsheets.
• Draft communications and proofread documents with high accuracy.

Skills

Outlook

PowerPoint

Excel

Written communication

Calendar management

Travel coordination

Scheduling

Project coordination

Education

High School diploma

Bachelor's degree preferred

Tools

Word

Excel

PowerPoint

Outlook

Job description

Company: US6469 Sysco Payroll, Division of Sysco Resources Services, LLC Sales Territory: None Zip Code: 77077 Travel Percentage: Up to 25%

COMPENSATION INFORMATION: The pay range provided is not indicative of Sysco’s actual pay range but is merely algorithmic and provided for generalized comparison. Factors that may be used to determine rate of pay include specific skills, work location, work experience and other individualized factors

Our Global Support Center/ Corporate Office is in the Energy Corridor- off I10 and N Eldridge. Address: 1390 Enclave Pkwy, Houston, TX 77077 This is a hybrid position requiring an on-site presence 3 to 4 days per week. Please note that the number of days on-site can increase based on business needs.

JOB SUMMARY

At Sysco, we offer our associates the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We are looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why good things do come from Sysco. The Executive Assistant role provides administrative support to executive-level leadership. This professional must be able to handle highly sensitive and confidential information and have a proven track record of doing so. She/he will handle high volumes of scheduling and must be advanced in Outlook. The Executive Assistant is also responsible for the creation and development of visual presentations, as well as possess strong MS PowerPoint skills.

RESPONSIBILITIES

• Provides administrative support to the Executive Officer, including detailed calendar management, expense report management, mail processing, invitation coordination, and travel coordination.
• Act as the point of contact between the Executive Officer and internal/external clients.
• Coordinates meetings and special events, including attendee management, materials preparation, and room set-up and issue resolution. Requires strong project management skills.
• Manage the flow of information to the executive officer: receive and screen phone calls, open and sort mail, and summarize reports and memos that are received. Prepare and format information for internal and external distribution.
• Including writing emails, letters and memos, compiling data for reports, creating presentations, writing reports, editing, proofreading, and other information preparation duties.
• Develop and maintain databases for various projects.
• Create spreadsheets using MS Excel (Advanced Skills required).
• Positively embrace other initiatives as they occur.

QUALIFICATIONS

• Education High School diploma required. Bachelor's degree preferred.
• Experience Minimum of 5 years of professional administrative experience required or equivalent combination of professional work experience. 2+ years of experience supporting Senior Vice Presidents and/or Executive Vice Presidents preferred.
• Certificates, Licenses, and Registrations Certified Professional Secretary (CPS) certification preferred, but not required.
• Professional Skills Intermediate to Advanced working knowledge of all Windows-based software, including Word, Excel, PowerPoint, Outlook and Internet Skills. Advanced skills in PowerPoint are necessary.
• Professional presence. Keen sense of urgency. Ability to prioritize workload to meet day to day needs. Able to juggle competing priorities. Exceptional written and verbal communication skills and be able to effectively communicate with others. Excellent telephone etiquette. Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail. Can work flexible hours as required. Capable of handling sensitive information. Create tables, formatting, formulas, clipart/ graphics, presentations, etc. Excellent word-processing skills (50 - 60 wpm) and business writing ability, plus accurate and precise proofreading skills. Ability to read and comprehend instructions, correspondence, and memos. Able to write correspondence. Effectively present information in one‑on‑one and small group situations to customers, clients and other employees of the organization. Must have strong communication skills, both verbal and written. Can add, subtract, multiply and divide into all units of measure, using whole numbers, common fractions and decimals. Capable of computing rate, ratio, and percent. Apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Deal with problems involving several discrete variables in standardized situations. Solid organization, analytical and follow up skills. Must be able to work on multiple projects concurrently and capable of working with minimal to no supervision.

BENEFITS INFORMATION

For information on Sysco’s Benefits, please visit https://SyscoBenefits.com

OVERVIEW

Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations. We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.

AFFIRMATIVE ACTION STATEMENT

Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affective Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates. Sysco is the global leader in selling, marketing and distributing food products to restaurants, healthcare and educational facilities, lodging establishments and other customers who prepare meals away from home. Its family of products also includes equipment and supplies for the foodservice and hospitality industries. With more than 71,000 colleagues, the company operates 333 distribution facilities worldwide and serves approximately 700,000 customer locations. For fiscal year 2022 that ended July 2, 2022, the company generated sales of more than $68 billion. Information about our Sustainability program, including Sysco’s 2022 Sustainability Report and 2022 Diversity, Equity & Inclusion Report, can be found at www.sysco.com.