Sales Administrative Assistant

FHLB Des Moines; Kent, Northern (WA, KY); Hybrid; USD 32,000 - 48,000; Full time

Job summary

Sysco Seattle, Inc. is seeking a Sales Administrative Assistant to provide direct clerical support to the VP of Sales for local operations. The role emphasizes organization, communication, and efficient scheduling.

Requirements include a high school diploma (bachelor's preferred), 1–2 years of admin experience, and strong MS Office skills (Word, Excel, PowerPoint, Outlook). Travel and basic CRM tasks may be involved.

Qualifications

• High School diploma required; bachelor's preferred.
• 1–2 years of administrative support experience.
• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide direct clerical support to Vice President of Sales for local operations.
• Prepare correspondence, reports, and documents using MS Office.
• Manage VP of Sales email and calendar; arrange travel as needed.
• Maintain filing systems and CRM data (Sysco 360).
• Support preparation of meetings, reports, and promotional materials.

Skills

Clerical skills

Microsoft Office

Communication skills

Scheduling

Education

High School Diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Company: US0055 Sysco Seattle, Inc. Sales Territory: None Zip Code: 98032 Travel Percentage: 0 Compensation Range: $23.13 - $34.66 The compensation range provided is in compliance with state specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience and other factors. You may be eligible to participate in the Company's Incentive Plan.

BENEFITS INFORMATION: For information on Sysco’s Benefits, please visit https://SyscoBenefits.com

JOB SUMMARY

The sales admin provides direct clerical support to the Vice President of Sales for local sales.

RESPONSIBILITIES

• Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g. Sales Coordinator, Sysco Market, and Sysco Mobile).
• Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
• Responsible for Vice President of Sales e‑mail.
• Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required.
• Authorize payroll deductions for hotel rooms per the policy.
• Assist in preparation of food shows and sales meetings.
• Respond to solicitations for company donations.
• Screen phone calls for the Vice President of Sales and takes messages.
• Maintain files.
• Retain local information within Customer Relationship Management (CRM) (Sysco 360).
• Research information on the CRT or PC as required.
• Generate copy and distribute promotional reports.
• Order supplies for the Sales Department.
• Schedule room arrangements, set‑up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc. as required.
• Collect, prepare and distribute Point‑of‑Sales (POS) material and flyers
• Run pre‑formatted Business Objects tracking, commission, etc reports.
• Create and maintain promotional tracking spreadsheets
• Support other areas of the company as business needs dictate, i.e. reception desk, supply orders, administrative functions, etc.

EDUCATION

High School education required. Bachelor's degree in a related field (e.g. business administration) or equivalent educational level preferred.

EXPERIENCE

1-2 years' related administrative experience providing support to an executive-level supervisor. 2 years' related administrative experience providing support to an executive-level supervisor preferred.

PROFESSIONAL SKILLS

• Working knowledge of Sysco Sales processes, organization and product categories preferred.
• Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Able to type a minimum of 50-wpm accurately.
• Must possess strong interpersonal skills.
• Capable of communicating effectively with all levels of employees and management.
• Remain poised, professional and diplomatic under pressure.
• Have the ability to be detail‑oriented and balance multiple projects simultaneously in a fast‑paced environment.
• Demonstrated ability to plan and organize work activities.
• Analyze and disseminate forms.
• Manage work time efficiently.
• Follow procedures and policies.
• Identify and solve problems.
• Retain a file system to include alphabetical, numerical, and chronological filing activities.
• Can add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
• Compute rate, ratio, and percent and to draw and interpret bar graphs.
• Proofread and make appropriate spelling and grammar corrections to documents written in English.
• Provide enthusiasm and creativity in problem‑solving, along with flexibility and a desire to learn.
• Handle confidential information with integrity and discretion.

The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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OVERVIEW

Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations. We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.

AFFIRMATIVE ACTION STATEMENT

Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity andAffirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates. Sysco is the global leader in selling, marketing and distributing food products to restaurants, healthcare and educational facilities, lodging establishments and other customers who prepare meals away from home. Its family of products also includes equipment and supplies for the foodservice and hospitality industries. With more than 71,000 colleagues, the company operates 333 distribution facilities worldwide and serves approximately 700,000 customer locations. For fiscal year 2022 that ended July2, 2022, the company generated sales of more than$68billion. Information about our Sustainability program, including Sysco’s 2022 Sustainability Report and 2022 Diversity, Equity & Inclusion Report, can be found at www.sysco.com.