Executive Assistant II

Pace Industries, LLC; Centennial (CO); On-site; USD 109,952,000 - 151,208,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) with 150% match up to 6%

Life insurance

3 weeks paid time off

Job summary

Sierra Space is seeking an Executive Assistant II to provide high-level administrative support to senior executives. The role focuses on managing calendars, coordinating travel (domestic and international), and acting as a key contact for internal and external stakeholders.

Responsibilities include event planning, meeting briefings, and report preparation, with attention to compliance, documentation, and efficient office operations. A Secret clearance is required.

Qualifications

• 2-4 years of EA experience in professional services or aerospace.
• Proficient in Microsoft Office and travel management software.
• Ability to multitask, work under pressure, and maintain accuracy.
• Strong interpersonal skills and professional maturity.
• Discretion with confidential information and independence.

Responsibilities

• Manage executives' calendars, meetings, and travel plans.
• Coordinate VIP visitors, meetings, and events, including domestic and international travel.
• Prepare reports, briefs, agendas, and minutes; assist with expense reporting.
• Maintain files and collaborate with staff to ensure smooth operations.
• Support with purchase requests and adherence to compliance standards.

Skills

Executive support

Communication skills

Attention to detail

Discretion with confidential info

Independent with minimal supervision

Team player

Security clearance eligibility

Tools

Concur

Egencia

SharePoint

Job description

Sierra Space Careers: At Sierra Space, we build the missions and systems that keep our world secure in the domain above Earth. Sierra Space team members share a spirit of innovation and collaboration and a belief that we can deliver on the boldest missions in space today. Together with our customers, we aim to safeguard our nation, sustain human presence in space, and secure the freedom of operations in low Earth orbit and beyond. Our success is measured by the trust of those who rely on what we build and deliver, and our technologies keep the United States and its allies mission-ready throughout space. We are mission-driven, and together, we are an extraordinary team.

About the Role

The Executive Assistant II provides high-level administrative support to senior executives by managing calendars, scheduling meetings, and coordinating travel arrangements. The Executive Assistant II plays a crucial role in ensuring the efficiency and effectiveness of the executive team by handling a variety of administrative tasks and acting as a key point of contact. This role requires excellent communication skills, attention to detail, and the ability to work collaboratively in a fast-paced environment. Additionally, the Executive Assistant II is expected to take on more complex tasks and responsibilities, including event planning and project coordination. The role involves managing and maintaining executives' calendars by scheduling and coordinating meetings, appointments, and events, as well as arranging and coordinating travel plans, including domestic and international flights, accommodations, and transportation. It includes coordinating VIP visitors, customer meetings, and events, preparing and editing correspondence, communications, presentations, meeting briefs, and other documents, and handling incoming and outgoing communications such as phone calls, emails, and mail. Additionally, the responsibilities involve assisting with the preparation of reports, meeting agendas, and minutes while adhering to compliance standards, including expense report preparation and coding allocation, and handling direct and indirect purchase requests. The position also requires maintaining and organizing files, records, and documentation, collaborating with other administrative staff to ensure smooth office operations, and performing other duties as assigned by executives.

About You

Our mission is driven by an unyielding commitment to advancing space-based technology in service of our customers and safeguarding national security. We seek individuals who are passionate about innovating beyond boundaries and relentlessly pursuing solutions that protect, preserve and empower – to join us in this critical mission. We’re looking for team members who align with our values, mission and goals – while also meeting the minimum qualifications below. The preferred qualifications are a bonus, not a requirement.

Minimum Qualifications

• 2-4 years of EA experience supporting executive(s) in a professional services organization or the aerospace industry.
• Proficient in Microsoft Office, including Outlook, Excel, Word, PowerPoint, and Teams.
• Previous experience with travel management software such as Concur or Egencia.
• Ability to multitask, work under pressure, and think critically while retaining accuracy.
• Strong interpersonal skills, creativity, thoughtful business judgment, and professional maturity.
• High energy level, strong communication skills, intellectual curiosity.
• Ability to move tasks along and follow up is critical.
• Desire to collaborate with colleagues throughout the company.
• Motivated, flexible, team-player spirit.
• Ability to handle confidential information with discretion.
• Proactive and able to work independently with minimal supervision.
• The ability to obtain and maintain a Secret U.S. Security Clearance is required.

Preferred Qualifications

• Certification: Administrative Assistant Certification, Certified Administrative Professional, or related certification.
• Event planning experience.
• Project management skills.
• Knowledge of document management systems like SharePoint, One Note, Adobe, and Visio.
• Basic understanding of financial and budgeting processes to assist with expense reports and budget tracking.

Compensation

Pay Range: $38.38 - $52.77

Your actual base compensation will be determined on a case-by-case basis and may vary based on job-related knowledge and skills, education, experience, internal equity and market competitiveness.

IMPORTANT NOTICE

This position requires the ability to obtain and maintain a Secret U.S. Security Clearance.

U.S. Citizenship status is required as this position needs an active U.S. Security Clearance for employment. Non-U.S. citizens may not be eligible to obtain a security clearance. The Department of Defense Consolidated Adjudications Facility (DoD CAF), a federal government agency, handles the adjudicative aspects of the security clearance eligibility process for industry applicants. Adjudicative factors which affect the outcome of the eligibility determination include, but are not limited to, allegiance to the U.S., foreign influence, foreign preference, criminal conduct, security violations and illegal drug use.

Elevate Your Career

Elevate Your Career At Sierra Space, we are committed to your personal and professional development. We empower you to make profound and meaningful contributions and foster a vibrant culture of collaboration, where teamwork ignites breakthrough innovations.

We also offer a generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 6%, life insurance, 3 weeks paid time off, and more.

• medical, dental, and vision plans
• 401(k) with 150% match up to 6%
• life insurance
• 3 weeks paid time off

About Sierra Space

Sierra Space is an industry-leading space and defense technology company providing satellites, spacecraft, and enabling mission systems and components. We deliver mission-proven technologies to our customers that safeguard our nation, protect space-based assets and enable space exploration. Sierra Space is defining the new era of Space Defense, strengthening deterrence today and preserving freedom of action for generations to come.

Application Deadline

This role will remain posted until a qualified pool of candidates is identified.

Sierra Space does not accept unsolicited resumes from contract agencies or search firms. Any unsolicited resumes submitted to our website or to Sierra Space team members not through our approved vendor list or Talent Acquisition will be considered property of Sierra Space, and we will not be obligated to pay any referral fees.

Sierra Space Corporation is an equal opportunity employer and is committed to working with and providing reasonable accommodations to applicants with disabilities. If you need special assistance or a reasonable accommodation related to applying for employment with Sierra Space or at any stage of the recruitment process, please contact us.