Executive Assistant II

Cox Automotive Inc.; Atlanta (GA); On-site; USD 44,000 - 67,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive healthcare

401(k) retirement plan with company  匹

Job summary

Cox Automotive Inc. in Atlanta, GA, seeks an Executive Assistant to partner with three senior leaders, providing strategic support beyond calendar management to drive priorities, decision-making, and business outcomes.

You will manage complex calendars, travel, and meetings; prepare briefing materials; coordinate communications; and serve as a trusted liaison across Sales Inventory, Marketing, and National Dealer functions. This role requires discretion, adaptability, and strong execution.

Qualifications

• 7+ years of executive administrative support experience, including senior leaders.
• Experience managing complex calendars and travel arrangements.
• Handling confidential information with discretion.
• Strong organization, attention to detail, and follow-through.
• Ability to adapt to changing priorities and multiple leaders.

Responsibilities

• Strategic Executive Support: manage calendars, travel, meetings, and commitments.
• Organizational Effectiveness: create systems, track initiatives, and ensure follow-through.
• Communication & Relationship Management: liaison with internal/external stakeholders, draft executive communications.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Discretion

Communication

Education

High School Diploma/GED

Associate/Bachelor's degree or professional certification (optional)

Job description

The Executive Assistant serves as a strategic partner to three senior leaders, providing high-level support that enables focus on priorities, decision-making, and business outcomes. This role goes beyond calendar management and administrative support. The successful candidate functions as an orchestrator, connector, and operational quarterback who creates structure, drives follow-through, and anticipates needs before they arise.

The Executive Assistant will support an SVP, Sales Inventory, NextGear Capital and EVBS, a VP of Marketing and Communication Inventory, NextGear Capital, EVBS and International, and a VP of Sales, Commercial and National Dealer. These functions require different skill sets, stakeholder relationships, communication styles, client interactions, and operating rhythms. The ideal candidate must be highly adaptable and capable of seamlessly shifting between sales-driven client engagement and marketing and communications priorities while maintaining professionalism, discretion, organization, and strong follow-through.

This is not a traditional executive assistant role focused solely on scheduling and administrative support. The successful candidate will serve as a trusted business partner who helps create alignment, manages competing priorities, and supports leaders who engage with diverse internal and external stakeholders.

This role is expected to maintain a regular in-office presence of at least four days per week. The role is Atlanta based. Because this position supports senior leaders with significant client-facing responsibilities, flexibility is required to be onsite when clients, leadership meetings, executive visits, or key business events occur, even when those days fall outside the employee's normal in-office schedule.

Success in this role requires strong judgment regarding visibility, responsiveness, preparedness, and executive support.

What You'll Do

Strategic Executive Support

• Manage complex calendars, priorities, travel, meetings, and executive commitments.
• Anticipate scheduling conflicts, competing priorities, and emerging risks.
• Prepare executives for meetings through agendas, briefing materials, and action-item tracking.
• Ensure executive time is aligned to the highest-value business priorities.
• Understand the unique priorities, work styles, and stakeholder expectations of each executive and adjust support accordingly.
• Event Planning and vendor negotiation.

Organizational Effectiveness

• Create systems and processes that drive consistency, accountability, and execution.
• Track key initiatives, commitments, and decisions across multiple leaders and teams.
• Proactively identify gaps, bottlenecks, and follow-up opportunities.
• Ensure deliverables stay on track through thoughtful reminders and stakeholder coordination.

Communication & Relationship Management

• Serve as a trusted liaison between executives and internal and external stakeholders.
• Build strong relationships across departments and levels of the organization.
• Draft and coordinate executive communications with professionalism and accuracy.
• Navigate sensitive situations with diplomacy, sound judgment, and confidence.
• Adapt communication and support style based on the leader, function, and audience.
• Effectively support both Sales and Marketing & Communications leadership teams, recognizing the different needs, priorities, communication approaches, and stakeholder interactions associated with each function.
• Support interactions with clients, prospects, partners, and senior business leaders with professionalism and strong executive presence.

What's in It for You? Here's a sneak peek at the benefits you could experience as a Cox employee:

• A competitive salary and comprehensive healthcare, with multiple options for individuals and families.
• Generous 401(k) retirement plans with company match.
• Professional development and continuing education opportunities.
• Inclusive parental leave policies, plus comprehensive fertility coverage and adoption assistance.
• Extra perks like pet insurance, employee discounts and much more.

Check out all our benefits.

Minimum

Who You Are

• High School Diploma/GED and 7+ years of executive administrative support experience, including supporting senior leaders, managing complex calendars and projects, coordinating meetings and travel, and handling confidential business information. The right candidate could also have an associate's degree, bachelor's degree, or professional certification with 5+ years of related experience; or 9+ years of relevant experience in lieu of a diploma, degree, or certification.
• Creates structure without creating bureaucracy.
• Thrives in ambiguity and quickly establishes order.
• Possesses exceptional attention to detail while maintaining a strategic perspective.
• Has the confidence to respectfully challenge, redirect, and keep senior leaders on track.
• Can manage multiple priorities without becoming overwhelmed.
• Builds trust quickly and maintains absolute confidentiality.
• Demonstrates high ownership and personal accountability.
• Naturally anticipates needs rather than waiting for direction.
• Is energized by helping others succeed.
• Can effectively support leaders across different business functions and leadership styles.
• Is comfortable operating in client-facing environments.
• Demonstrates strong situational awareness and understands when in-person presence is important.
• Adapts easily to changing priorities and competing stakeholder needs.

Preferred

• Executive presence
• Organization and prioritization
• Project management
• Stakeholder management
• Process improvement
• Client-facing professionalism and executive support
• Has experience in client hospitality and event planning

USD 32.26 - 48.41 per hour

Compensation Hourly pay rate is in the range of $32.26 - $48.41/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets