Executive Assistant I (Nursing Department), Hong Kong Buddhist Hospital

at Hospital Authority; Hillsdale (NJ); On-site; USD 35,000 - 42,000; Full time

Benefits offered by this job

End-of-contract gratuity

Job summary

Hong Kong Buddhist Hospital is seeking an Executive Assistant I for the Nursing Department. The role supports daily operations, coordinates meetings, handles inquiries, and maintains records.

Applicants should have a university degree with experience, or equivalent education with relevant HA background, plus strong English and Chinese language skills. The position offers a monthly salary of HK$24,675–HK$29,195 with potential end-of-contract gratuity up to 5% based on performance.

Qualifications

• University degree or equivalent with relevant experience.
• F.5/S.5 with HKCEE/ HKDSE passes plus diploma and relevant experience.

Responsibilities

• Provide administrative and clerical support for daily department operation.
• Coordinate and organize meetings, programmes and activities.
• Handle enquiries, reception duties and liaise with staff, clients and families.
• Perform general clerical duties including filing, data entry and records.
• Prepare monthly and yearly service reports with statistics.
• Compile budgeting reports for management review.
• Assist with hospital systems for supplies ordering and maintenance tasks.
• Track asset transfers and inventory records.
• Support clinical operations, including referrals, appointments and patient transport.
• Assist with out-of-hours patient activities as required.
• Perform other duties as assigned by supervisors.

Skills

English

Chinese

Interpersonal skills

Self-motivated

Independent worker

Education

University degree with experience

Diploma in a specialized function

Tools

MS Word

Excel

PowerPoint

Chinese word processing

Access

Job description

Executive Assistant I (Nursing Department), Hong Kong Buddhist Hospital – (

REF. NO.

: KCC2611022)

Description

Application Deadline: 24 November 2026

Date of Issue: 11 November 2026

|——————————————————————————————————————————————————————|——————————————————|
| Rank | :Executive Assistant I |
| Department / Hospital | :Nursing Department, Hong Kong Buddhist Hospital |
| Pay | : HK$24,675 – HK$29,195 per month |
| Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance. |

Key Responsibilities:

1. To perform administrative and clerical support for the daily operation of the department.
2. To coordinate and organize meetings, programmes and activities.
3. To handle enquiries, perform reception duties, liaise and communicate with staff, clients, and families.
4. To carry out general clerical duties that includes filing, data entry, statistics and record keeping.
5. To retrieve documents, compile statistics and data research for the monthly and yearly service report.
6. To compile reports, including budgeting reports for management review.
7. To help with the use of various hospital systems for supplies ordering, repair & maintenance, duty input etc. as assigned by supervisors.
8. To keep record of the transfer of assets.
9. To support clinical operations, including making referrals and appointments, taking attendance, arranging patient transport etc. and monitoring clinic deliverables.
10. To assist with out of office hours patient activities as required.
11. Perform any other duties as assigned by supervisors.

Entry Requirements:

1. University Graduates with experience; OR
2. F.5 / S.5 with
   (a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; OR
   (b) 5 subjects in HKDSE attaining the level specified below:
   (i) Level 2 in English Language & Chinese Language; AND
   (ii) Level 2 in New Senior Secondary Subjects / "Attained" in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects.

ANDdiploma in a specialized function AND relevant experience

Preferred Attributes / Exposure:

1. Good command of both written and spoken English and Chinese.
2. Good interpersonal skills and communication skills.
3. Be responsible, self-motivated and able to work independently.
4. Proficiency in common computer software (e.g. MS Word, Excel, especially in using formulas and sorting functions, PowerPoint, Chinese word processing and Access).
5. Experience in managing a high volume of data with accuracy.
6. Ability to work in stressful working environments.

Remarks:

1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for "Notes to Applicants".
2. Serving staff who have completed F.5/ S.5 with HKCEE/ HKDSE 5 passes/ attaining Level 2/Grade E including Eng (Syl. B) & Chin/ Diploma AND 3 years' relevant experiences in HA; OR F.5/ S.5 with 5 years' relevant experiences in HA may also be considered.
3. Current final year undergraduates may also apply, if selected, appointment will be subject to their obtaining the requisite academic qualification within the current academic year (i.e.2026).
4. Selected candidate may be required to work in another work location to meet service needs of the HA.

For enquiries, please telephone [phone].

Location:

: Kowloon Central Cluster

Job:

: Supervisory, Clerical and General (Including EA rank)

Job Type:

: Full Time

Post Date:

: 11/11/2026