Executive Assistant I - LNMTC

State of North Carolina; Wilson (NC); On-site; USD 45,000 - 80,000; Full time

Job summary

The North Carolina Department of Health and Human Services, located in Wilson, NC, seeks an Executive Assistant I (S) to provide high-level administrative support to center leadership. The position emphasizes filing, scheduling, correspondence, meeting coordination, and confidential document handling in a complex, multi-program environment.

Candidates should have a relevant degree or equivalent experience, strong communication skills, and the ability to manage multiple tasks with sound judgment.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Strong organizational and communication skills.
• Ability to manage multiple tasks with discretion and good judgment.

Responsibilities

• Provide one-on-one administrative support to upper management.
• Coordinate scheduling, meetings, and correspondence.
• Handle confidential documents and coordinate varied program activities.

Skills

Organization

Communication

Public contact

Decision making

Education

Bachelor's degree in business administration

Associate's degree in secretarial/business

High school diploma or GED

Job description

Agency

Dept of Health and Human Services

Division

State Operated Health Care Facilities

Job Classification Title

Executive Assistant I (S)

Position Number

60036623

Grade

NC11

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

Positions in this class serve as staff/management assistants to high-level administrators, the Center Director and the Assistant Center Director in an organization that is characterized by operations with multiple and varied programs/components. The role of this position is defined and impacted by the mutual working relationship established with the administrator. These positions serve as one-on-one direct support and/or administrative support to upper management positions. There are situations where incumbents in these positions function as an assistant the majority of the time but still have some responsibilities of an operational nature. Work ranges from standardized office support assignments to performance of administrative duties involving decision-making and judgment. Public contact is a major component of positions, both internal and external to the organization. Work requires contact with program staff, managers of other units within the organization, representatives of other state agencies/universities, clients, service recipients, elected/appointed representatives, and the public. Positions in this class may coordinate business functions of the unit including human resources administration, and office coordination.

Knowledge Skills and Abilities/Management Preferences

Recruitment Range: $45,431 to $79,504

• Understand and apply routine verbal and /or written instructions.
• Organize and prioritize individual work schedules to manage multiple tasks and / or projects.
• Make decisions that have an impact on the immediate work unit’s operations and /or services communicate and explain a variety of information.

Longleaf Neuro-Medical Treatment Center (LNMTC), located in Wilson, NC, is a state-operated certified Skilled Nursing Facility (SNF). With a staff of about 520, LNMTC provides support to approximately 200 residents with complex medical needs and/or co-existing neuro-cognitive disorders.

Supplemental Contact Information

DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Positions in the Division of State Operated Healthcare Facilities shall be subject to pre-employment drug testing and criminal record background checks. Also, the use of tobacco products of any kind including vapor products are prohibited from our campuses. All employees are required to adhere to the facility’s Vaccination Policy.

Veteran’s and National Guard Preference:

• Applicants seeking Veteran’s Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing.
• Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations:

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Applicants will be communicated via email only for updates on the status of their application. If there are any questions about this posting other than your application.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelor’s degree, preferably in business administration or a related discipline from an appropriately accredited institution; or Associate’s degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; or High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.