Executive Assistant I

Kymber Consulting Group; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Vision, and Dental Plans

Paid Holiday and Personal Time Off

401K plan

Short-term disability, Long-term, and 

Life Insurance

Education and Training Assistance Plan

Incentive Plans and Referral Bonuses

Employee Assistance Programs

Job summary

Kymber Consulting Group, LLC seeks an Executive Assistant I to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services Directorate (CA/PPT).

This on-site role at CA/PPT HQ in Washington, DC focuses on calendar management, travel coordination, meetings, and correspondence, while upholding stringent administrative standards. The candidate will organize executive documents, liaise with internal and external stakeholders, and assist process improvements to boost

Qualifications

• Bachelor’s degree required or 7 years relevant experience may be substituted.
• Minimum 3 years supporting executives.
• Ability to handle sensitive information with discretion; strong organizational and communication skills.
• Proficiency with Microsoft Office including Outlook, Teams, Word, PowerPoint, Excel and SharePoint; able to prepare written products per DoS writing guide.
• Active SECRET security clearance (or ability to obtain one prior to start) and ability to obtain DoS building pass; MRPT investigation may be required.

Responsibilities

• Manage executive calendars, travel arrangements, meeting coordination and correspondence.
• Organize and manage executive documents with confidentiality and policy compliance.
• Coordinate tasks, schedules and follow-ups for executive projects to ensure timely completion.
• Act as liaison between executives and internal/external stakeholders.
• Plan and organize meetings, conferences and events including logistics and agendas.
• Identify and implement process improvements to enhance administrative efficiency.

Skills

Discretion with sensitive information

Organizational skills

Communication skills

Written communication

Education

Bachelor’s degree

Tools

Outlook

Teams

Word

PowerPoint

Excel

SharePoint

Job description

Location: Washington, DC (CA/PPT Headquarters, SA-17, 600 19th Street NW)

Work Arrangement: On-site (telework only as identified and approved by CA/PPT)

Type: Full-Time

Clearance: Active SECRET security clearance; Department of State building pass required

Travel: None anticipated

Company Overview:

Since 2017, Kymber Consulting Group has been blazing a trail through the consulting landscape, providing solutions across healthcare, defense, and civilian sectors. We're trusted advisors for high-visibility, high-impact engagements, rapidly becoming a valued partner within both government agencies and large established firms in the space. Kymber employs a collaborative team approach to deliver high value, tailored, and innovative solutions. Our engagement teams are built to meet each client’s unique needs. Our employees currently support a variety of Defense and Civilian agencies.

Job Summary:

We are seeking two highly qualified professionals for the Executive Assistant I role to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services Directorate (CA/PPT). CA/PPT directs a nationwide network of 29 passport agencies and centers and nearly 8,000 acceptance facilities that issue approximately 20 million passports each year, and is strengthening its headquarters operations through ISO 9001 quality management and Scaled Agile (SAFe) practices. The Executive Assistant I supports CA/PPT executives with calendar management, travel arrangements, meeting coordination, and correspondence while upholding high-quality administrative procedures. This is a Key Personnel position under the contract.

Responsibilities and Duties:

• Manage executive calendars, travel arrangements, meeting coordination, and correspondence.
• Organize and manage executive documents, ensuring accuracy, confidentiality, and adherence to internal policies.
• Coordinate tasks, schedules, and follow-ups for executive projects to ensure timely completion.
• Act as liaison between executives and internal and external stakeholders.
• Plan and organize executive meetings, conferences, and events, including logistics, agendas, and follow-ups.
• Identify and implement process improvements to enhance administrative efficiency.

Qualifications and Skills:

• Minimum education: Bachelor’s degree (7 years of relevant experience may be substituted for the degree).
• Minimum experience: 3 years supporting executives.
• Discretion handling sensitive information; strong organizational and communication skills.
• Proficiency with Microsoft Office, including Outlook, Teams, Word, PowerPoint, Excel, and SharePoint, and ability to prepare written products in accordance with the Department of State writing guide.
• Active SECRET security clearance (or ability to obtain one prior to start) and ability to obtain a Department of State building pass; Moderate Risk Public Trust investigation may be required for designated positions.

Benefits and Perks:

• Medical, Vision, and Dental Plans
• Paid Holiday and Personal Time Off
• 401K plan
• Short-term disability, Long-term, and Life Insurance
• Education and Training Assistance Program
• Incentive Plans and Referral Bonuses
• Employee Assistance Programs

Kymber Consulting Group, LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law