Executive Assistant I

Regional Transportation District; United States; Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

Regional Transportation District (RTD) in Denver seeks an experienced administrative professional to support a C-suite executive. You will manage a busy calendar, coordinate meetings, prepare confidential materials, and ensure smooth executive operations across the organization.

This role requires discretion, strong communication, and the ability to juggle competing priorities while coordinating travel, reports, and special projects for the leadership team.

Qualifications

• Experience handling confidential information and sensitive materials.
• Strong written and verbal communication.
• Ability to coordinate multiple priorities and deadlines.

Responsabilités

• Manages an active calendar of appointments.
• Schedules meetings and prepares agendas.
• Maintains files.
• Completes expense reports.
• Prepares confidential correspondence and materials.
• Coordinates travel and department activities.
• Liaises with internal and external stakeholders.
• Welcomes visitors and represents the executive.
• Plans and coordinates the executive's schedule.
• Acts as gatekeeper and handles confidential materials.

Connaissances

Executive support

Calendar management

Travel arrangement

Confidentiality

Description du poste

At Regional Transportation District (RTD), We make lives better through connections! When you join RTD, you will be among dedicated employees exhibiting RTD's values of passion, respect, diversity, trustworthiness, collaboration, and ownership. RTD is committed to an inclusive and diverse workplace. As part of our diversity value statement, we encourage our employees to honor diversity in thought, people, and experience. Come join RTD on this great journey to be the trusted leader in mobility, delivering excellence and value to our customers and community.

RTD Employee Benefits: https://www.rtd-denver.com/careers/benefits (RTD Represented Employee Benefits: Please refer to the Labor Agreement included in the above link for details.)

This position provides administrative support to an assigned C-suite executive and department. The role manages the executive’s schedule and meetings, prepares correspondence and other materials, coordinates travel and department activities, and coordinates with internal and external stakeholders on behalf of the executive. The position handles confidential and sensitive information and provides support for department projects and other assigned activities.

DUTIES & RESPONSIBILITIES

• Completes a broad variety of administrative tasks including managing an active calendar of appointments;
• scheduling meetings and preparing agendas;
• maintaining files;
• completing expense reports;
• composing and preparing correspondence and materials that are oftentimes confidential;
• and managing special projects as assigned.
• Communicates directly, and on behalf of the assigned executive with agency employees, public officials/staff, and other individuals and entities regarding matters related to the division and assigned department.
• Represents the assigned executive by welcoming visitors, coordinating agency/departmental functions, and responding to questions and meeting requests directed to the executive;
• processes confidential materials and communications.
• Plans and coordinates the assigned executive’s schedule and ensures time commitments are followed and respected;
• provides “gatekeeper