Executive Assistant I

Omega Health; Martinsburg (WV); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

401K with company match

Premium health insurance

Generous paid time off

Employee Assistance Programs

Health & dental insurance

Life, AD&D, LTD insurance

Generous PTO and holidays

Flexible work schedule

Job summary

A premier healthcare services provider in West Virginia seeks a proactive Executive Assistant to support C-Level executives. The role involves managing complex calendars, drafting correspondence, coordinating travel, and ensuring financial compliance. Candidates should have at least five years of experience in executive support, proficiency in Microsoft Office 365, and exemplary communication skills. This opportunity comes with competitive compensation and comprehensive benefits in a mission-driven environment.

Qualifications

• Five years of experience supporting C-Level Executives, preferably in healthcare.
• Advanced proficiency in Microsoft Office 365.
• Ability to handle after-hours communications.

Responsibilities

• Manage a complex calendar and protect focus time.
• Draft and manage all professional correspondence.
• Coordinate intricate travel arrangements.
• Track and manage the executive office budget.
• Manage expense reports, invoices, and the executive office budget.
• Handle highly sensitive documents with discretion and integrity.
• Prepare presentations and manage special projects for the Partner.

Skills

Outstanding judgment

Excellent interpersonal skills

Adaptable problem-solving

Detail-oriented

Budget & invoicing

Confidentiality

Professional communications

Project support

Education

Bachelor's degree

Tools

Microsoft Office 365

Document management systems

BoardVantage

Job description

Overview

The Opportunity: Omega Health Services, a premier provider of supported employment services, is seeking a high-caliber, strategic Executive Assistant to serve as the chief operational force multiplier for one of our C-Level Partners. This role requires an exceptionally proactive, discreet, and highly organized professional whose expertise in managing complex priorities will directly support strategic decision-making in our mission-driven health care agency.

Key Responsibilities

The Executive Assistant acts as the Partner's operational extension, gatekeeper, and trusted advisor. Core duties include:

• Executive Time Management: Own and optimize a complex, dynamic calendar, resolving multi-stakeholder conflicts and protecting the Partner’s focus time for high-leverage organizational goals.
• Communication & Correspondence: Serve as the primary filter for all communications. Triage, draft, and manage all professional correspondence, often ghostwriting in the Partner's voice, to maintain high responsiveness.
• Meeting & Board Coordination: Prepare comprehensive Board and Executive materials, including developing clear agendas, taking accurate minutes in strategic meetings, and rigorously tracking all resulting action items for completion.
• Travel & Logistics: Coordinate intricate domestic and international travel arrangements, including detailed itineraries, reservations, and ensuring all required briefing materials are available.
• Financial & Resource Management: Manage and submit expense reports, process invoices, and track the executive office budget, ensuring financial compliance.
• Confidentiality & Integrity: Handle all highly sensitive documents, financial data, and confidential internal communications with absolute discretion and professional maturity.
• Project Support: Perform organizational research, prepare presentation decks, and manage special projects as assigned by the Partner, tracking deliverables and deadlines across departments.

Required Skills & Qualifications

We are looking for an individual with outstanding judgment, foresight, and a history of supporting executive leaders in a complex environment.

Experience & Hard Requirements

• A minimum of five (5) years of progressive experience supporting C-Level Executives (CEO, COO, Managing Partner, etc.), preferably within the healthcare or highly regulated sectors.
• Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and experience with document management/Board portal software (e.g., SharePoint, BoardVantage).
• Bachelor's degree is strongly preferred.
• Must demonstrate flexibility to handle occasional after-hours communications and the ability to travel domestically approximately 5% of the time.

Core Competencies (The Superpowers)

• Strategic Foresight: Ability to anticipate the executive's needs and challenges one step ahead, making informed judgment calls independently.
• Impeccable Communication: Excellent interpersonal skills with the confidence to build rapport and manage interactions with high-level leaders, board members, and external partners.
• Resourceful Problem-Solving: Adaptable and adept at finding creative, swift solutions to logistical and operational challenges under pressure.
• Meticulous Organization: Detail-oriented in document preparation, tracking, and filing, with a proven ability to meet demanding deadlines reliably.

Compensation & Comprehensive Benefits

Compensation & Financial:

• Competitive salary
• 401K with company match
• COMPT (Perk Stipends)
• SmartDollar (Financial Wellness)
• Eligibility for performance-based bonuses

Health & Insurance:

• Premium Health & Dental Insurance coverage
• Life, AD&D Insurance, and Long Term Disability Benefits

Time Off:

• Generous Paid Time Off (Earn as you go!)
• Paid Holidays
• Potential for a flexible work schedule arrangement

Career Development:

• Career and University partnerships and scholarships
• Access to advanced certifications (e.g., CAP, PACE Certs)
• Extensive training, including leadership coaching

Support & Resources:

• Employee Assistance Programs*
• Company provided equipment (laptop/tablet)
• Expense Reimbursement

About Omega Health Services

It is the belief of Omega Health Services that everyone has the potential to become an even more contributing, accepted, and embraced member of society! We are a premier provider of supported employment services, organically serving people with developmental disabilities, veterans of the US Armed Forces, and persons experiencing economic challenges. We help our clients by obtaining and maintaining competitive employment that results in self-sufficiency and increased independence. We take pride in being a preferred healthcare agency who creates and fosters engaging learning environments, person-centered accuracy, and quality care!

Omega Health Services, a CARF Accredited ESO, is an Equal Opportunity Employer who supports inclusion and embraces diversity. We encourage all to apply.

Ready to Apply?

If you are a high-caliber professional dedicated to enabling executive leadership and driven by our mission of service, we encourage you to apply today!

Hiring Note: Full job description available upon request. Background Check and Drug Screening is required for this position.