Executive Assistant I

Cambridge Health Alliance; Cambridge (MA); On-site; USD 37,000 - 55,000; Full time

Job summary

Cambridge Health Alliance is seeking an Executive Assistant I to support the Chief of Medicine and the Senior Director of the Department of Medicine. The role includes managing calendars, arranging travel, prioritizing communications, and coordinating department events within CHA’s hospital system.

The position requires a healthcare administrative background, a minimum of five years’ experience, and excellent written and verbal skills. A strong emphasis on organization and teamwork is expected.

Qualifications

• Associates degree plus prior administrative experience in a healthcare setting or Bachelor's degree preferred.
• Minimum 5 years’ experience as an administrative assistant is required.
• Excellent written, verbal, organizational and interpersonal skills.
• Ability to work independently and as part of a team.
• Strong written & verbal communication skills with the ability to tailor message to individuals and audiences.

Responsibilities

• Provides administrative support to Chief of Medicine and Senior Director of the Department of Medicine.
• Coordinates events and functions for the Department of Medicine.
• Arranges appointments, conferences, and travel, and confirms meetings.
• Assists in analyzing key indicators and benchmarking; supports project management and deadlines.
• Maintains confidential information and manages multiple projects with prioritization and follow‑through.

Job description

Executive Assistant I

Requisition Number: 13137

Pay Range: $26.53 - $39.98 per hour

Location : CHA Cambridge Hospital

Category : Clerical and Administrative Support

Department : Dept of Medicine

Job Type : Full Time

Union Name : Non Union

Work Schedule: Day

Length Of Shift(s) In Hours: 8

Shift Details: Monday to Friday

Hours/Week: 40

The Executive Assistant I provides a variety of administrative functions to support the Chief of Medicine and Senior Director of the Department of Medicine. Ensures appropriate handling of confidential information and prioritizes all incoming correspondence and telephone calls to identify urgent matters. Coordinates all levels of detail regarding special events and functions as may be necessary for the Department of Medicine. Arranges appointments, conferences, and travel, and confirms scheduled meetings. Assists in analyzing key indicator data, benchmarking, and related measures. Demonstrated effective project management skills and experience. Strong written & verbal communication skills, with the ability to tailor message to individuals and audiences. Strong organizational skills with the ability to focus detailed concentrated effort on multiple projects and re-establish priorities as necessary. Initiative and ability to be self-directed, while thriving in a setting requiring collaboration and teamwork for maximal efficiency and effectiveness. Attention to detail that ensures appropriate & timely follow through on projects undertaken Ability to effectively respond to time sensitive issues and meet deadlines. Demonstrated ability to manage a busy office environment that requires teamwork, collaboration and flexibility within the context of a complex hospital system. Other duties as assigned.

Requirements: Associates degree plus prior administrative experience in a healthcare setting or Bachelor's degree preferred. Relevant experience may be substituted for a degree. Minimum 5 years’ experience as an administrative assistant is required. Ability to work independently and as part of a team. Ability to work well with diverse clients, peers and managers throughout CHA. Ability to take concise and comprehensive notes and to communicate clearly in written and oral communication. Excellent written, verbal, organizational and interpersonal skills.

Please note that the final offer may vary within the listed Pay Range, based on a candidate's experience, skills, qualifications, and internal equity considerations.

In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.

Cambridge Health Alliance brings Care to the People - including your neighbors, friends and family. Our local hospitals and care centers serve our vibrant, diverse communities, and play an integral role in improving health. As passionate advocates for the underserved, we actively partner with our communities to take on challenging public health issues, and conduct important research to help reduce barriers to care. We believe that everyone deserves access to high quality, convenient health care. This is why our employees believe in where they work and why many build long, rewarding careers at CHA.

Healthcare is changing rapidly. CHA has a strategic plan that charts a proactive course for our future. It is built on a vision of equity and excellence for everyone, every time. It also recognizes that our workforce is our most valuable asset and prioritizes competitive salaries, benefits and professional development opportunities for employees. The strategic plan is changing the way we provide care and improving the health and experience of our patients; we are looking for smart, committed, compassionate people who want to be part of making our vision of better health and equity a reality.

At CHA, you can believe in where you work and go home every day knowing you made a difference. Join our team and help us bring Care to the People.