Executive Assistant & HR Operations Lead

Children's Village, Inc.; Village of Dobbs Ferry (NY); Hybrid; USD 68,000 - 77,000; Full time

Job summary

The Children's Village, Inc. is seeking an Executive Assistant/HR Operations Coordinator in Dobbs Ferry, NY. This full-time role provides administrative support to the VP of HR andLearning while aiding HR operations and organizational priorities.

The position requires strong judgment, exceptional communication, and the ability to handle confidential information with discretion. Travel to field offices may be needed and coordination of meetings and events is key.

Qualifications

• Bachelor's degree or equivalent; advanced degree preferred.
• Minimum 5 years of progressive administrative, executive support, HR operations, or related experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to handle confidential, sensitive, and legally protected information with discretion.
• Experience with compliance management, records retention, and filing systems.

Responsibilities

• Provide high-level administrative and operational support.
• Manage department operations, including facilities, procurement, budget, travel, and other administrative needs.
• Draft and manage executive communications and correspondence.
• Organize and maintain confidential litigation and insurance records.
• Create secure electronic and physical filing systems for HR leadership and legal records.
• Plan and coordinate agency-wide employee events.
• Coordinate HR leadership meetings and committees; prepare agendas and follow-up.

Skills

Communication

Organization

Project management

Discretion

Education

Bachelor's degree or equivalent

Paralegal or law office experience preferred

Tools

Microsoft Office Suite

Job description

The Children's Village, Inc. is seeking an Executive Assistant/HR Operations Coordinator in Dobbs Ferry, NY. This full-time role provides administrative support to the VP of HR andLearning while aiding HR operations and organizational priorities.

The position requires strong judgment, exceptional communication, and the ability to handle confidential information with discretion. Travel to field offices may be needed and coordination of meetings and events is key.