Executive Assistant | Hospital Admin & Calendar Pro

Ascension; Milwaukee (WI); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health coverage

403(b) plan

PTO & holidays

Tuition reimbursement

Employee assistance

Parental leave

Transportation savings

Job summary

Ascension Milwaukee is seeking an Administrative Specialist to support executive operations at the Milwaukee Campus. The role focuses on high-level administrative tasks, calendar logistics, and accurate reporting to enable informed leadership decisions.

You will prepare reports, manage travel and meetings, process essential financial data, and coordinate front-of-house activities to ensure smooth daily operations within the Administration department.

Qualifications

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Responsibilities

• Administrative & Document Support: Prepare reports, forms, presentations and professional correspondence.
• Calendar & Logistics Management: Manage executive calendars and travel arrangements, coordinate meetings.
• Data & Financial Processing: Prepare and edit financial/operational information with accurate metric tracking.
• Front-of-House & Meeting Coordination: Welcome visitors and document meeting proceedings with follow-ups.

Skills

Administrative support

Calendar management

Report preparation

Education

High School diploma or equivalent

Tools

MS Office

Job description

Ascension Milwaukee is seeking an Administrative Specialist to support executive operations at the Milwaukee Campus. The role focuses on high-level administrative tasks, calendar logistics, and accurate reporting to enable informed leadership decisions.

You will prepare reports, manage travel and meetings, process essential financial data, and coordinate front-of-house activities to ensure smooth daily operations within the Administration department.