Executive Assistant, Growth Marketing

United States Digital Space LLC; United States; Hybrid; USD 127,000 - 269,000; Full time

Benefits offered by this job

Equity

Health, dental, vision

Retirement benefits

Parental leave

Paid time off

Flexible PTO

Reimbursements for cell phone & home

Annual bonus plan

Job summary

United States Digital Space LLC is seeking an Executive Assistant to the VP of Growth Marketing and the Director, B2B - Growth, Strategy, & Ops. You will provide high-level administrative and strategic support, manage complex calendars and inboxes, coordinate leadership meetings, and help optimize time and processes.

Based in our San Francisco hub, you will travel quarterly, partner with the CMO’s EA, oversee travel and expenses, and contribute to planning events and cross-functional

Qualifications

• 7+ years of executive assistant experience in a fast-paced environment.
• Ability to manage complex calendars and inboxes with discretion.
• Strong communication and cross-functional collaboration skills.
• Willingness to be in SF office 2 days a week and travel quarterly.

Responsibilities

• Provide direct support to VP of Growth Marketing and Director, B2B - Growth, Strategy, & Ops.
• Attend leadership meetings, track agendas, capture actions, and follow up.
• Handle calendar, inbox, travel bookings, and expense approvals.
• Partner with the CMO’s EA and cross-functional teams for alignment.

Skills

Executive support

Calendar management

Stakeholder communications

Travel planning

Confidentiality

Job description

the company is growing our team of passionate creatives and builders on a mission to make design accessible to all. the company’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, the company empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!

As Executive Assistant to the VP of Growth Marketing and the Director, B2B - Growth, Strategy, & Ops, you’ll provide high-level administrative and strategic support to the Growth Marketing leadership team. You’ll manage complex calendars and inboxes, coordinate leadership meetings, track action items, organize team communications and events, and handle travel and expense approvals. Acting as a trusted partner, you’ll help optimize time, streamline processes, and support operational planning across the organization. You’ll also collaborate with the CMO’s EA and cross-functional partners to drive alignment on key projects, milestones, and company events.

This is a full time role based in our San Francisco Hub.

What you’ll do at the company:

• Provide direct support to our VP of Growth Marketing and our Director, B2B - Growth, Strategy, & Ops and the Growth Marketing team by attending leadership meetings, tracking agendas, capturing action items and following up on progress, heavy calendar management, inbox management, organizing all hands, team-wide communications, booking travel, partnering with the CMO’s EA, etc

• Act as the delegate for the VP & Director, signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy

• Be a strategic partner to the VP & Director and their leadership team with a focus on team cohesion, operations, and planning

• Identify areas to optimize VP & Director’s time and make recommendations in regard to time management, prioritization, and business needs

• Identify opportunities for process optimization throughout team and company processes

• Prepare and/or build content, presentations and key documents for the VP & Director using the company tools

• Partner with the CMO’s EA to organize large-scale planning for monthly and quarterly meetings, in-person leadership and full-team off-sites, including working with external venues and internal stakeholders

• Cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company milestones, and internal events

We’d love to hear from you if you have:

• 7+ years of experience in a Executive Assistant support role

• Demonstrated ability to work in a fast-paced environment and can adapt quickly to changing demands

• Proficient communication skills and can communicate with a wide range of internal and external stakeholders while maintaining the strictest confidentiality

• Skilled at shifting gears and prioritizing based on inbound of requests & workload volume

• Ability to be in our SF office, 2 days a week; flexible to travel at least once a quarter

At the company, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Pay Transparency Disclosure

Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location.

• the company offers equity to employees
• health, dental, and vision coverage
• retirement benefits with company contributions
• parental leave and reproductive or family planning support
• mental health and wellness benefits
• paid time off
• the company provides paid sick leave, holidays, and other leave benefits in compliance with applicable federal, state, and local laws, including the requirements of the Washington Minimum Wage Act and related regulations.
• Exempt employees are eligible for employer‑provided paid flexible PTO in addition to flexible paid sick leave.
• PTO is subject to manager approval.
• Additional benefits may include company recharge days, cell phone and home internet reimbursements, and a number of lifestyle spending accounts.
• the company also offers sales incentive compensation for most sales roles and an annual bonus plan for eligible non-sales roles.

All compensation and benefits are subject to applicable plan terms and may be modified by the company at any time, consistent with applicable law.

Annual Base Salary Range:

$127,000—$269,000 USD

At the company we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. the company is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to [e-mail]. These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.

• Holding interviews in an accessible location
• Enabling closed captioning on video conferencing
• Ensuring all written communication be compatible with screen readers
• Changing the mode or format of interviews

To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with the company's Candidate Privacy Notice.