Executive Assistant - Government Relations

Truman Medical Centers; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

Truman Medical Centers in Kansas City, MO is seeking an experienced Executive Assistant to support our executive leadership team. This role manages calendars, coordinates meetings, travel, and confidential communications.

You will attend meetings, take minutes, handle inquiries, maintain filings, and assist with budgeting and policy administration, contributing to a culture of quality and inclusion.

Qualifications

• Experience supporting executives in a fast-paced environment.
• Strong calendar, meeting, and travel coordination skills.
• Excellent written and verbal communication; professional discretion required.

Responsibilities

• Manage executive calendars, scheduling meetings and proactively resolving conflicts.
• Coordinate internal and external meetings, including agendas, materials, catering, and audiovisual needs.
• Attend meetings, record minutes, and track follow‑up actions.
• Handle incoming calls, visitors, and correspondence with professionalism.
• Maintain organized filing systems, including confidential records.
• Serve as the administrative liaison for committees, leadership, and board‑level interactions.
• Manage travel arrangements and expense reimbursements.
• Maintain office organization and ensure a productive work environment.
• Support budgeting, billing, and accounts payable processes.
• Assist in managing and maintaining organizational policies and procedures.
• Communicate updates, approvals, and deadlines to stakeholders.
• Ensure timely uploads and tracking of policy documentation.
• Support survey protocols for external accreditation agencies.
• Prepare reports, presentations, and executive communications.
• Build and maintain spreadsheets, dashboards, and tracking tools.
• Compile and analyze data for leadership reporting.
• Provide cross‑coverage for administrative staff as needed.
• Lead or support special projects with minimal supervision.
• Promote a culture of quality, safety, compliance, and inclusion.

Skills

Calendar management

Meeting coordination

Travel arrangements

Minutes taking

Communication

Records management

Budgeting support

Policy/compliance support

Data reporting

Cross-functional collaboration

Project support

Administrative liaison

Executive support

Job description

Job Information

• Title: Executive Assistant - Government Relations
• Job number: 101 Truman Medical Center
• Job Location: University Health Truman Medical Center Kansas City, Missouri
• Department: Executive Office
• Position Type: Full time
• Work Schedule: 8:00AM - 4:30PM
• Hours Per Week: 40

Job Description

We are seeking a highly organized, detail‑oriented Executive Assistant to provide comprehensive administrative support to our executive leadership team. This role is critical in ensuring the smooth operation of executive functions, including calendar management, meeting coordination, travel arrangements, and confidential communications. The ideal candidate thrives in a fast‑paced environment, demonstrates sound judgment, and maintains the highest level of professionalism and discretion.

What You’ll Do

• Manage executive calendars, scheduling meetings and proactively resolving conflicts
• Coordinate internal and external meetings, including agendas, materials, catering, and audiovisual needs
• Attend meetings, record minutes, and track follow‑up actions
• Handle incoming calls, visitors, and correspondence with professionalism
• Maintain organized filing systems, including confidential records

Operations & Coordination

• Serve as the administrative liaison for committees, leadership, and board‑level interactions
• Manage travel arrangements and expense reimbursements
• Maintain office organization and ensure a productive work environment
• Support budgeting, billing, and accounts payable processes

Policy & Compliance Support

• Assist in managing and maintaining organizational policies and procedures
• Communicate updates, approvals, and deadlines to stakeholders
• Ensure timely uploads and tracking of policy documentation
• Support survey protocols for external accreditation agencies

Reporting & Data Management

• Prepare reports, presentations, and executive communications
• Build and maintain spreadsheets, dashboards, and tracking tools
• Compile and analyze data for leadership reporting

Additional Responsibilities

• Provide cross‑coverage for administrative staff as needed
• Lead or support special projects with minimal supervision
• Promote a culture of quality, safety, compliance, and inclusion