Executive Assistant to CFO

University Health; Kansas City (MO); On-site; USD 55,000 - 85,000; Full time

Job summary

University Health is seeking an Executive Assistant to support the CFO at 101 Truman Medical Center in Kansas City, MO. This role focuses on high-level administrative functions including calendar management, meeting coordination, and travel planning.

The ideal candidate will bring 4+ years of executive support experience, exceptional communication, discretion with confidential information, and strong organizational skills in a fast-paced healthcare environment.

Qualifications

• High school diploma or equivalent.
• 4+ years of executive assistant or advanced administrative experience.
• Strong written and verbal communication skills.
• Professional presence with a customer-service mindset.
• Ability to handle confidential information with discretion.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Strong organizational and critical thinking skills.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Access, Visio).

Responsibilities

• Manage executive calendars, scheduling meetings and proactively resolving conflicts
• Coordinate internal and external meetings, including agendas, materials, catering, and audiovisual needs
• Attend meetings, record minutes, and track follow-up actions
• Handle incoming calls, visitors, and correspondence with professionalism
• Maintain organized filing systems, including confidential records
• Serve as the administrative liaison for committees, leadership, and board-level interactions
• Manage travel arrangements and expense reimbursements
• Maintain office organization and ensure a productive work environment
• Support budgeting, billing, and accounts payable processes
• Assist in managing and maintaining organizational policies and procedures
• Communicate updates, approvals, and deadlines to stakeholders
• Ensure timely uploads and tracking of policy documentation
• Support survey protocols for external accreditation agencies
• Prepare reports, presentations, and executive communications
• Build and maintain spreadsheets, dashboards, and tracking tools
• Compile and analyze data for leadership reporting
• Provide cross-coverage for administrative staff as needed
• Lead or support special projects with minimal supervision
• Promote a culture of quality, safety, compliance, and inclusion

Skills

High level communication

Calendar management

Multitasking

Discretion with confidential info

Organizational skills

Interpersonal skills

Critical thinking

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

Executive Assistant to CFO

101 Truman Medical Center

Location: Kansas City, Missouri

Department: Executive Office

Position Type: Full time

Work Schedule: 8:00AM - 4:30PM

Hours Per Week: 40

We are seeking a highly organized, detail-oriented Executive Assistant to provide comprehensive administrative support to our executive leadership team. This role is critical in ensuring the smooth operation of executive functions, including calendar management, meeting coordination, travel arrangements, and confidential communications.

The ideal candidate thrives in a fast-paced environment, demonstrates sound judgment, and maintains the highest level of professionalism and discretion.

What You'll Do

Executive & Administrative Support

• Manage executive calendars, scheduling meetings and proactively resolving conflicts
• Coordinate internal and external meetings, including agendas, materials, catering, and audiovisual needs
• Attend meetings, record minutes, and track follow-up actions
• Handle incoming calls, visitors, and correspondence with professionalism
• Maintain organized filing systems, including confidential records

Operations & Coordination

• Serve as the administrative liaison for committees, leadership, and board-level interactions
• Manage travel arrangements and expense reimbursements
• Maintain office organization and ensure a productive work environment
• Support budgeting, billing, and accounts payable processes

Policy & Compliance Support

• Assist in managing and maintaining organizational policies and procedures
• Communicate updates, approvals, and deadlines to stakeholders
• Ensure timely uploads and tracking of policy documentation
• Support survey protocols for external accreditation agencies

Reporting & Data Management

• Prepare reports, presentations, and executive communications
• Build and maintain spreadsheets, dashboards, and tracking tools
• Compile and analyze data for leadership reporting

Additional Responsibilities

• Provide cross-coverage for administrative staff as needed
• Lead or support special projects with minimal supervision
• Promote a culture of quality, safety, compliance, and inclusion

What You Bring

Required Qualifications:

• High school diploma or equivalent
• 4+ years of executive assistant or advanced administrative experience
• Strong written and verbal communication skills
• Professional presence with a customer-service mindset
• Ability to handle confidential information with discretion
• Proven ability to manage multiple priorities in a fast-paced environment
• Strong organizational and critical thinking skills
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Access, Visio)

Key Skills & Abilities:

• Exceptional attention to detail and accuracy
• Ability to work independently and exercise sound judgment
• Strong interpersonal skills with the ability to work across all levels of an organization
• Experience managing complex schedules and projects simultaneously
• Comfort handling sensitive situations with tact and professionalism

Why Join Us

• Work closely with executive leadership and gain high-level organizational insight
• Be a key contributor to operational excellence and strategic initiatives
• Collaborative, mission-driven environment
• Opportunities for growth and professional development