Executive Assistant to CFO

Truman Medical Centers; Kansas City (MO); Hybrid; USD 65,000 - 90,000; Full time

Job summary

University Health Truman Medical Center is seeking an organized Executive Assistant to CFO to provide comprehensive administrative support in a fast-paced environment.

You will manage calendars, arrange travel, prepare reports, and assist with budget and policy tasks while maintaining discretion and professional communication with leadership and staff.

Qualifications

• High school diploma or equivalent.
• 4+ years executive assistant or advanced administrative experience.
• Strong written and verbal communication skills.
• Professional presence with a customer-service mindset.
• Ability to handle confidential information with discretion.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Access, Visio).

Responsibilities

• Manage executive calendars, scheduling meetings and resolving conflicts.
• Coordinate internal and external meetings, agendas, materials, catering, and AV needs.
• Attend meetings, record minutes, and track follow-up actions.
• Handle calls, visitors, and correspondence with professionalism.
• Maintain organized filing systems including confidential records.
• Support budgeting, billing, and accounts payable processes.

Education

High school diploma or equivalent

4+ years executive assistant experience

Strong written and verbal communication

Professional presence with customer-service mindset

Discretion with confidential information

Multitasking and prioritization

Advanced Microsoft Office proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Access

Microsoft Visio

Job description

## Executive Assistant to CFOApplylocations: University Health Truman Medical Centertime type: Full timeposted on: Posted Todayjob requisition id: R0018652**If you are a current University Health or University Health Physicians employee and wish to be considered, you must apply via the internal career site.****Please log into myWORKDAY to search for positions and apply.**Executive Assistant to CFO101 Truman Medical Center# **Job Location**University Health Truman Medical CenterKansas City, Missouri# **Department**Executive Office# **Position Type**Full time# **Work Schedule**8:00AM - 4:30PM# **Hours Per Week**40# **Job Description**## We are seeking a highly organized, detail-oriented Executive Assistant to provide comprehensive administrative support to our executive leadership team. This role is critical in ensuring the smooth operation of executive functions, including calendar management, meeting coordination, travel arrangements, and confidential communications.## ## ## ## The ideal candidate thrives in a fast-paced environment, demonstrates sound judgment, and maintains the highest level of professionalism and discretion.## ## ## ## What You’ll Do## **Executive & Administrative Support*** ## Manage executive calendars, scheduling meetings and proactively resolving conflicts* ## Coordinate internal and external meetings, including agendas, materials, catering, and audiovisual needs* ## Attend meetings, record minutes, and track follow-up actions* ## Handle incoming calls, visitors, and correspondence with professionalism* ## Maintain organized filing systems, including confidential records## ## ## **Operations & Coordination*** ## Serve as the administrative liaison for committees, leadership, and board-level interactions* ## Manage travel arrangements and expense reimbursements* ## Maintain office organization and ensure a productive work environment* ## Support budgeting, billing, and accounts payable processes## ## ## **Policy & Compliance Support*** ## Assist in managing and maintaining organizational policies and procedures* ## Communicate updates, approvals, and deadlines to stakeholders* ## Ensure timely uploads and tracking of policy documentation* ## Support survey protocols for external accreditation agencies## ## ## **Reporting & Data Management*** ## Prepare reports, presentations, and executive communications* ## Build and maintain spreadsheets, dashboards, and tracking tools* ## Compile and analyze data for leadership reporting## ## ## **Additional Responsibilities*** ## Provide cross-coverage for administrative staff as needed* ## Lead or support special projects with minimal supervision* ## Promote a culture of quality, safety, compliance, and inclusion## ## ## ## What You Bring## **Required Qualifications:*** ## High school diploma or equivalent* ## 4+ years of executive assistant or advanced administrative experience* ## Strong written and verbal communication skills* ## Professional presence with a customer-service mindset* ## Ability to handle confidential information with discretion* ## Proven ability to manage multiple priorities in a fast-paced environment* ## Strong organizational and critical thinking skills* ## Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Access, Visio)## ## ## ## **Key Skills & Abilities:*** ## Exceptional attention to detail and accuracy* ## Ability to work independently and exercise sound judgment* ## Strong interpersonal skills with the ability to work across all levels of an organization* ## Experience managing complex schedules and projects simultaneously* ## Comfort handling sensitive situations with tact and professionalism## ## ## ## Why Join Us* ## Work closely with executive leadership and gain high-level organizational insight* ## Be a key contributor to operational excellence and strategic initiatives* ## Collaborative, mission-driven environment* ## Opportunities for growth and professional development### About Us**Working at University Health is about making a difference. It's providing the best care to every patient every day.**