Executive Assistant, Global Expansion Sales

Autodesk, Inc.; Northern (KY); Hybrid; USD 72,000 - 129,000; Full time

Job summary

Autodesk is seeking an experienced Executive Assistant to support the VP of Global Expansion Sales. This role is 100% remote in the U.S., requiring proactive calendar management, travel planning, and expense reporting while liaising with internal teams and external partners.

The ideal candidate has 4–6+ years of senior-level admin experience in the tech sector, superb communication skills, and a proactive approach to solving problems and improving processes.

Qualifications

• 4–6+ years’ experience providing administrative support for a senior-level executive.
• Experience in a fast-paced environment requiring strong multitasking and time management.
• Experience in the Tech industry and familiarity with Sales teams is a plus.
• Excellent oral and written English communication skills.

Responsibilities

• Manage, prioritize, and maintain the VP's calendar, travel, and expenses.
• Develop and maintain relationships with internal staff and external stakeholders.
• Coordinate with other EAs to align schedules and priorities.
• Plan team events, meetings, and offsites, including logistics and activities.
• Prepare agendas, notes, and distribute meeting materials as needed.

Skills

Multitasking

Time management

Oral and written English

Team player

Interpersonal skills

Tools

Microsoft Office Suite

Slack

Microsoft Teams

Microsoft SharePoint

Mac & Windows

Job description

## Executive Assistant, Global Expansion SalesApply: AMER - United States - North Carolina - Offsite/Home: AMER - United States - Illinois - Offsite/Home: AMER - United States - Texas - Offsite/Home: AMER - United States - Georgia - Offsite/Home: AMER - United States - Florida - Offsite/Home: Full time: Posted Today: 26WD100959**Job Requisition ID #**26WD100959**Position Overview**We are seeking an experienced Executive Assistant (EA) to join our Global Expansion Sales team. As the EA to the VP of Global Expansion Sales, you’ll provide administrative support to the VP and be an integral part of her staff. The EA represents the VP and the organization and possesses a customer service approach to all interactions.The ideal candidate is flexible, enjoys working in a fast-paced environment, prioritizing multiple tasks, and is not afraid of making recommendations to create better ways of working. This position requires initiative, accountability, tact, and independent judgment to proactively address potential problems and ensure an efficiently functioning executive and team. We are looking for someone who provides administrative support to a senior executive and acts as a liaison, handling details of a confidential and critical nature. Does this resonate with you? We would like to meet you.This position will report to the SVP, Global Expansion Sales, and it is 100% remote based in the U.S.**Responsibilities*** Manage, prioritize, and maintain the calendar, including complex calendaring, planning, scheduling, arranging travel, and creating expense reports. The individual should be proactive about potential scheduling conflicts and have a high degree of accountability and timeliness for all actions and follow-up. The individual should be highly responsive to inquiries and requests as well as effective at managing expectations with a variety of internal and external stakeholders* Develop and maintain positive working relationships with staff, internal departments, and outside parties, including high-level contacts of a sensitive nature* Partner with other EAs to coordinate among executives and manage tradeoffs and prioritization* Partner closely with the team to align on operating rhythm and cadences for the leadership team* Schedule, plan and coordinate team events, meetings, and global multi-day offsites, including organizing logistics, on-site amenities, and activities* Maintain email aliases, distribution lists, and shared directories regularly* Work with Accounts Payable to ensure bills are paid promptly. Serve as point person for departmental purchases on behalf of your executive* Provide staff meeting support, including preparing agendas, taking notes as needed, and distributing meeting minutes and presentations on occasion* Manage ad-hoc projects**Minimum Qualifications*** 4-6+ years’ experience providing administrative support for a senior-level executive* Prior experience in a fast-paced environment that requires strong multitasking skills and time management* Willing to adapt to a rapidly changing environment and new processes and responsibilities* Prior experience in the Tech industry* Knowledge and understanding of Sales teams and organizations* Ability to work well under pressure, communicate effectively, and meet deadlines* Proficient in Microsoft Office Suite, Mac, and Windows operating systems, and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint* Excellent oral and written English communication skills* Team player who is results-oriented with strong interpersonal skills* Ability to travel to events or internal meetings, locally and internationally, as needed**Learn More****About Autodesk**Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!**Benefits**From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work. Learn more about our benefits in the U.S. by visiting https://benefits.autodesk.com/**Salary transparency**Salary is one part of Autodesk’s competitive compensation package. For U.S.-based roles, we expect a starting base salary between $72,000 and $129,470. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.