Executive Assistant, Global Expansion Sales

Autodesk, Inc.; North Carolina; Hybrid; USD 72,000 - 129,000; Full time

Job summary

Autodesk, Inc. seeks an experienced Executive Assistant to support the VP of Global Expansion Sales. You will manage calendars, travel, expense reports, and act as a liaison across senior staff, handling confidential matters with discretion.

In this fast-paced role, you will anticipate needs, coordinate with internal teams, and help shape efficient workflows. 100% remote based in the U.S. with strong communications and problem-solving expected.

Qualifications

• 4–6+ years of executive admin experience.
• Experience in a fast-paced environment.
• Tech industry experience is helpful.
• Strong multitasking and time management.
• Ability to handle confidential information.
• Excellent English communication.

Responsibilities

• Manage, prioritize, and maintain executive calendars and travel.
• Prepare expense reports and handle confidential communications.
• Respond to inquiries and manage stakeholder expectations.
• Build relationships with staff and external partners.
• Coordinate with other EAs and align on leadership rhythm.
• Plan team events and offsites; manage logistics.
• Maintain email aliases and shared directories.
• Assist with ad-hoc projects and staff meeting support.

Skills

Executive support

Multitasking

Adaptability

Tech industry exp

Sales teams knowledge

English communication

Team player

Travel flexibility

Office tools

Tools

Slack

Microsoft Teams

Microsoft SharePoint

Microsoft Office

Mac and Windows

Job description

Position Overview

We are seeking an experienced Executive Assistant (EA) to join our Global Expansion Sales team. As the EA to the VP of Global Expansion Sales, you’ll provide administrative support to the VP and be an integral part of her staff. The EA represents the VP and the organization and possesses a customer service approach to all interactions. The ideal candidate is flexible, enjoys working in a fast-paced environment, prioritizing multiple tasks, and is not afraid of making recommendations to create better ways of working. This position requires initiative, accountability, tact, and independent judgment to proactively address potential problems and ensure an efficiently functioning executive and team. We are looking for someone who provides administrative support to a senior executive and acts as a liaison, handling details of a confidential and critical nature. Does this resonate with you? We would like to meet you. This position will report to the SVP, Global Expansion Sales, and it is 100% remote based in the U.S.

Responsibilities

• Manage, prioritize, and maintain the calendar, including complex calendaring, planning, scheduling, arranging travel, and creating expense reports.
• The individual should be proactive about potential scheduling conflicts and have a high degree of accountability and timeliness for all actions and follow-up.
• The individual should be highly responsive to inquiries and requests as well as effective at managing expectations with a variety of internal and external stakeholders.
• Develop and maintain positive working relationships with staff, internal departments, and outside parties, including high-level contacts of a sensitive nature.
• Partner with other EAs to coordinate among executives and manage tradeoffs and prioritization.
• Partner closely with the team to align on operating rhythm and cadences for the leadership team.
• Schedule, plan and coordinate team events, meetings, and global multi-day offsites, including organizing logistics, on-site amenities, and activities.
• Maintain email aliases, distribution lists, and shared directories regularly.
• Work with Accounts Payable to ensure bills are paid promptly.
• Serve as point person for departmental purchases on behalf of your executive.
• Provide staff meeting support, including preparing agendas, taking notes as needed, and distributing meeting minutes and presentations on occasion.
• Manage ad-hoc projects.

Minimum Qualifications

• 4-6+ years’ experience providing administrative support for a senior-level executive.
• Prior experience in a fast-paced environment that requires strong multitasking skills and time management.
• Willing to adapt to a rapidly changing environment and new processes and responsibilities.
• Prior experience in the Tech industry.
• Knowledge and understanding of Sales teams and organizations.
• Ability to work well under pressure, communicate effectively, and meet deadlines.
• Proficient in Microsoft Office Suite, Mac, and Windows operating systems, and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint.
• Excellent oral and written English communication skills.
• Team player who is results-oriented with strong interpersonal skills.
• Ability to travel to events or internal meetings, locally and internationally, as needed.

Learn More About Autodesk

Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made. We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world. When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!

Benefits

From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work.

Salary transparency

Salary transparency Salary is one part of Autodesk’s competitive compensation package. For U.S.-based roles, we expect a starting base salary between $72,000 and $129,470. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Equal Employment Opportunity

At Autodesk, we’re building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Belonging

We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/global-belonging

In-Person Onboarding and Identity Verification

This role may require in-person onboarding and/or in-person ID verification. Are you an existing contractor or consultant with Autodesk? Please search for open jobs and apply internally (not on this external site).

Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made. We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world. When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!