Executive Assistant-full time-days

IHA; Des Moines (IA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Full benefits package

Growth opportunities

Job summary

MercyOne Des Moines Medical Center seeks an Executive Assistant to coordinate physician staffing, schedules, and secretarial support. You will manage templates in Practice Manager System, handle calls, and support administration to ensure smooth operations at the Des Moines campus.

The role requires a High School Diploma or equivalent and at least four years of experience as an Administrative Secretary/Assistant, with solid computer and word processing skills.

Qualifications

• High school diploma or equivalent required.
• Minimum of four years' experience as Administrative Secretary/Assistant, preferably in health care.
• Proficiency with standard computer/word processing tools.

Responsibilities

• Manages all physician templates within Practice Manager System.
• Prepares weekly physician schedules and distributes to stakeholders.
• Manages call schedules and coordinates physician coverage.
• Communicates with staff regarding physician schedules.

Skills

Secretarial skills

Scheduling coordination

Communication

Phone etiquette

Education

High School Diploma or equivalent

4+ years as Administrative Secretary/Assistant

Tools

Practice Manager System

Kronos time system

Job description

Description

At MercyOne, health care is more than just a doctor’s visit or a place to go when you need medical attention. Our Mission is based on improving the health of our communities – that means not only when you are sick but keeping you well.

Employment Type

Full time

Shift

Day Shift

Job Overview

At MercyOne, health care is more than just a doctor’s visit or a place to go when you need medical attention. Our Mission is based on improving the health of our communities – that means not only when you are sick but keeping you well. MercyOne Central Iowa sets the standard for personalized and radically convenient care in the Des Moines metro area and surrounding counties. MercyOne Des Moines Medical Center, founded by the Sisters of Mercy in 1893, is the longest continually operating hospital in Des Moines and Iowa’s largest medical center, with 802 beds available. The hospital is one of the Midwest’s largest referral centers. With more than 7,000 colleagues and a medical staff of almost 1,500 physicians and allied health professionals, MercyOne Central Iowa is one of Iowa’s largest employers. Join the MercyOne Family as a Executive Assistant. As an executive assistant you will coordinate physician staffing and scheduling.

Corporate Philosophy Statement

It is the obligation of each employee of Mercy Medical Center to abide by and promote the mission and core values of the Spirit of Mercy.

Corporate Policy Statement

It is the obligation of each employee of Mercy Medical Center to comply with Mercy’s mission, values, standards of conduct, policies, procedures and related practices (e.g., Dress Code, Time and Attendance, and other policies).

HIPAA Security Compliance

Security Access: Medium “Incumbent has access to confidential information (non-patient related) and must comply with the terms of the Mercy Medical Center Security Policies as it applies to their job role.”

General Requirements

• Manages all physician templates within Practice Manager System.
• Prepares weekly physician schedules and sends to appropriate individuals.
• Manages call schedules and equalizing call responsibilities.
• Communicates regularly with staff regarding physician schedules.
Coordinates physician staffing by location based on utilization of physician resources.
• Compiles physician call pay and loads into Kronos time system. Coordinates arrangements for meeting, conferences and personal travel for physicians and administration.
• Coordinates student rotations with physicians from various academic programs.
• Reconciles various monthly billing statements.
• Answers telephone, screens calls and either personally handles or refers to appropriate individuals.
• Performs all secretarial functions.
• Processes incoming/outgoing mail and materials to facilitate reply by managers and providers.

Schedule

• Full time day shift

Education

• High School Diploma or equivalent
• Minimum of four-years experience as Administrative Secretary/Assistant preferably in a health care setting.
• Computer and word processing skills required.
• Proof of completion of Mandatory Reporter abuse training specific to population served within three (3) months of hire.

Colleagues of MercyOne Health System enjoy competitive compensation with a full benefits package and opportunity for growth throughout the system!

Des Moines

Iowa’s capital city offers a balanced urban-suburban experience with a cost of living below the national average. It’s ranked among the top safest large metros and boasts strong education options, including highly rated public schools, private academies and nearby universities like Drake University and Grand View University. Cultural highlights include theaters, museums, music festivals and a thriving food scene, while outdoor enthusiasts enjoy extensive parks and bike trails. Located just minutes from the airport, Des Moines offers easy access to regional attractions and a welcoming, community-focused atmosphere.

MercyOne Des Moines Medical Center is a leading 656-bed acute‑care, not‑for‑profit Catholic hospital and one of Iowa’s largest employers. Founded in 1893, it’s the longest continuously operating hospital in Des Moines. Accredited as a Top Regional Hospital by U.S. News & World Report, named one of Becker’s 100 Great Hospitals, and ranked among the top 50 cardiovascular hospitals by IBM Watson Health. With Joint Commission Gold Seal accreditation, stroke and heart care awards, CAP‑accredited lab and ACS‑certified Cancer Center, this flagship facility offers comprehensive services including robotic surgery, cancer care, neurosciences, rehab, emergency/trauma, maternity, behavioral health and a robust nursing excellence program.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.