Executive Assistant-full time-days

Trinity Health; Des Moines (IA); On-site; USD 45,000 - 65,000; Full time

Job summary

MercyOne Des Moines Medical Center is seeking an Executive Assistant to provide high-level administrative support to one or more vice presidents/senior vice presidents. You will coordinate physician staffing, scheduling, travel, and communications, and prepare professional documents and meeting materials.

The role requires strong organization, discretion with confidential information, and the ability to manage multiple executives' calendars and priorities in a fast-paced hospital environment in

Qualifications

• High school diploma.
• Three to five years administrative secretary/administrative assistant experience.
• Proficiency in using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases is required.
• Good knowledge and demonstration of professional office practices.

Responsibilities

• Answers and screens telephone calls and provides information on behalf of the executive(s); answers questions about assigned area(s).
• In absence of executive(s), effectively uses available resources to make minor administrative decisions. Prioritizes communications and correspondence for executive(s).
• Processes inbound and outbound mail and materials; takes initiative to answer mail and/or requests, as appropriate.
• Anticipates executive’s needs and is proactive in meeting those needs.
• Creates presentations, communications and other professional documents under the direction and guidance of the executive(s).
• Independently composes and prepares letters, reports, meeting materials and memoranda in a professional format.
• Takes and transcribes dictation of letters, memoranda, articles, standards, and other material.
• Manages and coordinates executive(s) schedules and meetings.
• Makes necessary arrangements for administrative meetings and attends and takes minutes at such meetings, distributing meeting minutes and related material to appropriate individuals; completes follow-up on actions taken at meetings.
• Makes all travel arrangements and plans for executive(s)
• Maintains accurate specific and general files and records, including legal and confidential files.
• Shows initiative and flexibility in carrying out day-to-day responsibilities to executive(s) and the organization

Skills

Professional communication

Calendar management

Education

High school diploma

Tools

Microsoft Word

Outlook

PowerPoint

Excel

Access

Job description

Employment Type: Full time Shift: Day Shift Description: At MercyOne, health care is more than just a doctor’s visit or a place to go whenyou needmedical attention. Our Mission is based on improving the health of our communities – that means not only when you are sick but keeping you well. MercyOne Central Iowa sets the standard for personalized and radically convenient care in the Des Moines metro area and surrounding counties. MercyOne Des Moines Medical Center, founded by the Sisters of Mercy in 1893, is the longest continuallyoperatinghospital in Des Moines and Iowa’s largest medical center, with 802 beds available. The hospital is one of the Midwest’s largest referral centers. With more than 7,000 colleagues and a medical staff of almost 1,500 physicians and allied health professionals, MercyOne Central Iowa is one of Iowa’s largest employers.

Join the MercyOne Family as a Executive Assistant. As an executive assistant you will c oordinate physician staffing and scheduling.

This position provides executive administrative support to one or more vice presidents/senior vice presidents by assisting with functions on behalf of the executive(s) and coordinating executive communications.

ESSENTIAL FUNCTIONS:

• Answers and screens telephone calls and provides information on behalf of the executive(s); answers questions about assigned area(s).
• In absence of executive(s), effectively uses available resources to make minor administrative decisions. Prioritizes communications and correspondence for executive(s).
• Processes incoming and outgoing mail and materials; takes initiative to answer mail and/or requests, as appropriate.
• Anticipates executive’s needs and is proactive in meeting those needs.
• Creates presentations, communications and other professional documents under the direction and guidance of the executive(s).
• Independently composes and prepares letters, reports, meeting materials and memoranda in a professional format.
• Takes and transcribes dictation of letters, memoranda, articles, standards, and other material.
• Manages and coordinates executive(s) schedules and meetings.
• Makes necessary arrangements for administrative meetings and attends and takes minutes at such meetings, distributing meeting minutes and related material to appropriate individuals; completes follow-up on actions taken at meetings.
• Makes all travel arrangements and plans for executive(s)
• Maintains accurate specific and general files and records, including legal and confidential files.
• Shows initiative and flexibility in carrying out day-to-day responsibilities to executive(s) and the organization

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• High school diploma.
• Three to five years administrative secretary/administrative assistant experience.
• Proficiency in using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases is required.
• Good knowledge and demonstration of professional office practices.

CORPORATE PHILOSOPHY STATEMENT:

It is the obligation of each employee of Mercy Medical Center to abide by and promote the mission and core values of the Spirit of Mercy.

CORPORATE POLICY STATEMENT:

It is the obligation of each employee of Mercy Medical Center to comply with Mercy’s mission, values, standards of conduct, policies, procedures and related practices (e.g., Dress Code, Time and Attendance, and other policies).

HIPAA SECURITY COMPLIANCE:

Security Access: Medium “Incumbent has access to confidential information (non-patient related) and must comply with the terms of the Mercy Medical Center Security Policies as it applies to their job role.

Colleagues of MercyOne Health System enjoy competitive compensation with a full benefits package and opportunity for growth throughout the system!

Des Moines

Iowa’s capital city offers a balanced urban-suburban experience with a cost of living below the national average. It’s ranked among the top safest large metros and boasts strong education options, including highly rated public schools, private academies and nearby universities like Drake University and Grand View University. Cultural highlights include theaters, museums, music festivals and a thriving food scene, while outdoor enthusiasts enjoy extensive parks and bike trails. Located just minutes from the airport, Des Moines offers easy access to regional attractions and a welcoming, community-focused atmosphere.

MercyOne Des Moines Medical Center is a leading 656-bed acute - care , not - for - profit Catholic hospital and one of Iowa’s largest employers. Founded in 1893, it’s the longest continuously operating hospital in Des Moines. Accredited as a Top Regional Hospital by U.S. News & World Report, named one of Becker’s 100 Great Hospitals, and ranked among the top 50 cardiovascular hospitals by IBM Watson Health. With Joint Commission Gold Seal accreditation, stroke and heart care awards, CAP-accredited lab and ACS-certified Cancer Center, this flagship facility offers comprehensive services including robotic surgery, cancer care, neurosciences, rehab, emergency/trauma, maternity, behavioral health and a robust nursing excellence program.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.