Executive Assistant (Full-time, Day shift)

Adventist Health; Glendale (CA); On-site; USD 44,000 - 56,000; Full time

Job summary

Adventist Health in Glendale, CA seeks an experienced Administrative Assistant to manage the day-to-day operations of the executives’ office. You will prepare correspondence, agendas and reports and act as a liaison with board members, officials and clinical staff.

The role involves handling calendars, travel arrangements and clerical duties; you will also supervise special projects and events, contributing to the organization’s mission across our Roseville and West Coast sites.

Qualifications

• Five years' relevant experience required or preferred.
• Associate’s/Technical degree or equivalent combination preferred.
• High School Education/GED or equivalent preferred.

Responsibilities

• Manages and prepares all correspondence, agendas, minutes and reports.
• Interacts with dignitaries, board members and various officials and healthcare executives.
• Manages heavy executive calendars and schedules meetings/travel.
• Oversees special projects/events such as retreats, dinners and conferences.

Skills

Five years' relevant experience

Education

High School Education / GED

Associate’s / Technical Degree

Job description

Job Description

Located in the metropolitan area of Sacramento, the Adventist Health corporate headquarters have been based in Roseville, California, for more than 40 years. In 2019, we unveiled our WELL-certified campus - a rejuvenating place for associates systemwide to collaborate, innovate and connect. Adventist Health Roseville and shared service teams have access to enjoy a welcoming space designed to promote well-being and inspire your best work.

Job Summary

Manages and coordinates the day-to‑day operations of the executives’ office. Oversees various administrative responsibilities. Represents organization to internal and external constituencies and organizations including various public officials, legislators, representatives from regulatory agencies, other healthcare executives, physicians and clinical staff.

Job Requirements

• High School Education/GED or equivalent: Preferred
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred
• Five years' relevant experience: Preferred

Essential Functions

• Manages and prepares all correspondence, agendas, minutes and reports. Interacts with dignitaries, board members, various public officials, legislators, representatives from regulatory agencies and other healthcare executives, physicians and clinical staff.
• Manages heavy executive calendars. Oversees and performs clerical duties such as answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining files. Screens communication (e.g., mail, phone calls) as directed by executive.
• Oversees special projects/events (i.e. retreat, dinners, conferences, presentations).
• Performs other job-related duties as assigned.

Organizational Requirements

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply.

Adventist Health participates in E-Verify. Visit https://adventisthealth.org/careers/everify/ for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.

About Us

Adventist Health is a faith-based, nonprofit, integrated health system serving more than 100 communities on the West Coast and Hawaii with over 440 sites of care, including 27 acute care facilities. Founded on Adventist heritage and values, Adventist Health provides care in hospitals, clinics, home care, and hospice agencies in both rural and urban communities. Our compassionate and talented team of more than 38,000 includes employees, physicians, Medical Staff, and volunteers driven in pursuit of one mission: living God's love by inspiring health, wholeness and hope.

JOB INFO

Job Category : Assistant

Posting Date : 2026-11-10T14:50:59+00:00

Job Shift : Day Shift

Locations :

Glendale, CA, United States

Assignment Category : Full-time regular

Pay Range : The estimated base pay for this position is $31.84 to $40.92. Additional individual compensation may be available for this role through differentials, extra shift incentives, bonuses, etc. Base pay is only a portion of the total rewards package, and a comprehensive benefits program is available for qualifying positions. Please contact our Talent Acquisition team for more information.

Hiring Department : Administrative Services

Shift Length : 8 Hours