Executive Assistant, Full-time, Day Shift

Adventist Health; Montebello (CA); On-site; USD 43,000 - 55,000; Full time

Job summary

Adventist Health in Montebello, CA seeks an experienced Administrative Assistant to support the executives' office and coordinate daily operations. You will manage calendars, prepare reports, and interact with officials, staff, and external partners.

Responsibilities include scheduling, travel arrangements, correspondence, and coordinating events while maintaining files and ensuring efficient office administration in a hospital setting.

Qualifications

• High School Education/GED or equivalent: Preferred.
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred.
• Five years' relevant experience: Preferred.

Responsibilities

• Manages and prepares all correspondence, agendas, minutes and reports. Interacts with dignitaries, board members, various public officials, legislators, representatives from regulatory agencies and other healthcare executives, physicians and clinical staff.
• Manages heavy executive calendars. Oversees and performs clerical duties such as answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining files. Screens communication as directed by executive.
• Oversees special projects/events (i.e. retreat, dinners, conferences, presentations).
• Performs other job-related duties as assigned.

Skills

Calendar management

Administrative support

Communication

Interdepartmental coordination

Education

High School Diploma

Associate’s/Technical Degree

Job description

Job Description

Centered in the heart of Montebello, Adventist Health White Memorial Montebello has a 70-year history of providing quality healthcare to the community. We are comprised of a 192-bed hospital, wound care medical office and surgical and laboratory services. The greater Los Angeles area is known for its art, rich culture, numerous sports teams and world-renowned dining. There is something for everyone in this culturally diverse community.

Centered in the heart of Montebello, Adventist Health White Memorial Montebello has a 70-year history of providing quality healthcare to the community. We are comprised of a 192-bed hospital, wound care medical office and surgical and laboratory services. The greater Los Angeles area is known for its art, rich culture, numerous sports teams and world-renowned dining. There is something for everyone in this culturally diverse community.

Job Summary

Manages and coordinates the day-to-day operations of the executives’ office. Oversees various administrative responsibilities. Represents organization to internal and external constituencies and organizations including various public officials, legislators, representatives from regulatory agencies, other healthcare executives, physicians and clinical staff.

Job Requirements

Education and Work Experience:

• High School Education/GED or equivalent: Preferred
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred
• Five years' relevant experience: Preferred

Facility Specific License/Certifications

• Hospital Fire and Life Safety (HLFS): Required

Essential Functions

• Manages and prepares all correspondence, agendas, minutes and reports. Interacts with dignitaries, board members, various public officials, legislators, representatives from regulatory agencies and other healthcare executives, physicians and clinical staff.
• Manages heavy executive calendars. Oversees and performs clerical duties such as answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining files. Screens communication (e.g., mail, phone calls) as directed by executive.
• Oversees special projects/events (i.e. retreat, dinners, conferences, presentations).
• Performs other job-related duties as assigned.

Organizational Requirements

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply.

Adventist Health participates in E-Verify. Visit https://adventisthealth.org/careers/everify/ for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.

About Us

Adventist Health is a faith-based, nonprofit, integrated health system serving more than 100 communities on the West Coast and Hawaii with over 440 sites of care, including 27 acute care facilities. Founded on Adventist heritage and values, Adventist Health provides care in hospitals, clinics, home care, and hospice agencies in both rural and urban communities. Our compassionate and talented team of more than 38,000 includes employees, physicians, Medical Staff, and volunteers driven in pursuit of one mission: living God's love by inspiring health, wholeness and hope.

JOB INFO

Job Identification : 74777

Job Category : Assistant

Posting Date : 2026-11-03T18:04:09+00:00

Job Schedule : Full time

Job Shift : Day Shift

Locations : Montebello, CA, United States

Assignment Category : Full-time regular

Pay Range : The estimated base pay for this position is $30.91 to $39.73. Additional individual compensation may be available for this role through differentials, extra shift incentives, bonuses, etc. Base pay is only a portion of the total rewards package, and a comprehensive benefits program is available for qualifying positions. Please contact our Talent Acquisition team for more information.

Hiring Department : Hospital Administration

Shift Length : 8 Hours