Executive Assistant Full Time (80 hours per pay period)

10 Bronson Healthcare Group; Wisconsin; On-site; USD 52,000 - 75,000; Full time

Job summary

Bronson Healthcare seeks an experienced Executive Assistant to support vice presidents and senior leaders. You will independently manage confidential files, coordinate travel, and oversee meeting calendars and materials with strong Microsoft Office and SharePoint skills.

The role requires a seasoned professional with excellent interpersonal and written communication abilities, capable of handling complex scheduling and cross‑functional coordination.

Qualifications

• Graduate of a two-year business program or equivalent experience.
• Minimum eight to ten years of varied business and support background.
• Proficient with multiple software on personal computer.

Responsibilities

• Provide executive-level support to vice presidents and above.
• Maintain confidential files and communications.
• Arrange travel, schedule meetings, prepare agendas/minutes, and manage calendars.
• Support strategic initiatives using MS Office, SharePoint and other systems.
• Prepare documents and communications; coordinate information flow.

Skills

Interpersonal communication

Verbal communication

Written communication

Decision making

Customer service

Education

Two-year business program

Tools

Microsoft Office Suite

SharePoint

Job description

Position Summary

Title: Executive Assistant

Location: Portage, 2825 Airview Blvd., Office Building

Contract type: Full Time (80 hours per pay period)

Requirements and Qualifications

The Executive Assistant must be a graduate of a two-year business program or have consummate experience. Must have a minimum of eight to ten years of varied business and support background.

Duties and Responsibilities

Provides assistance to executive level staff (vice president level and above). Independently maintains highly confidential files and communication. Makes travel arrangements, schedules and coordinates meetings and conferences; prepares meeting agendas, minutes and materials; maintains executives' calendars. Provides support for strategic corporate initiatives and system-wide communications utilizing superior Microsoft Office Suite, SharePoint, and other business systems. Participates in meetings, task forces, and distributes information. Assignments are typically in the form of raw data with general results and/or due dates expected but has considerable freedom to decide on procedures to follow. Independently handles decision‑making work as well as delegates work to assist executives with his/her projects and workload.

• Must be proficient with multiple software(s) on personal computer.
• Must possess excellent interpersonal communication skills and demonstrated ability to independently handle decision‑making process, as well as exhibit professional maturity.
• Additional training is provided on‑the‑job.
• Must have excellent customer service skills and be able to communicate with all levels of management, physicians, nurses, employees, and outside customers.
• Must have excellent demonstrated verbal and written communication skills.

Work which produces very high levels of mental/visual fatigue, e.g. CRT work between 70 and 90 percent of the time, and work involving extremely close tolerances and considerable hand/eye coordination for sustained periods of time. The job produces some physical demands. Typical of jobs that include regular walking, standing, stooping, bending, sitting, and some lifting of light weight objects.

• Meets regularly with executive(s) to monitor work load/pre‑priorities.
• Maintains knowledge of executive(s) responsibilities in order to offer assistance in executive(s) absence.
• Completes a variety of tasks including meeting scheduling, calendar maintenance, processing of invoices and purchase requisitions, making travel arrangements, meeting/conference planning, create and/or proof correspondence, agendas, memos, letters, presentations, reports, forms, tables, charts, schedules, etc.
• Participates in meetings, task forces, and distributes information.
• Maintains and updates records and files; may compile and maintain financial and/or budget data.
• Operates a variety of office equipment, such personal computers, photocopying machines, etc.
• Independently develops and maintains spreadsheets and databases to input, maintain and retrieve data, track statistics, monitor activities and to provide regular and recurring reports.
• Independently composes/develops routine memos, correspondence, agendas, short articles, reports, and written materials to communicate plans and programs.
• Monitors and maintains executive(s) calendar. Schedules and/or reschedules appointments and keeps executive informed of all changes/modifications. Communicates agenda items and provides materials as needed (maintained with tickler filing system).
• In addition to the above general duties, performs specific functions unique to the individual area such as preparing and distributing worksheets, reports, newsletters, and other materials, inputting production and other operational data, processing payroll transactions, coordinating educational functions, etc.

Shift: First Shift

Time Type: Full time

Scheduled Weekly Hours: 40

Cost Center: 1020 Administrative Support Staff (BHG)

About Bronson Healthcare

Bronson Healthcare is a community‑owned, not‑for‑profit health system that has been serving southwest Michigan since 1900. Today, with a workforce of 9,000 people and 1,500 medical staff members, it is the area’s largest employer and leading healthcare system. Bronson provides care in virtually every specialty and offers a full range of services from primary care to critical care at more than 100 locations. Bronson’s exceptionally high quality standards enable us to do what’s right for our patients and their families. We are empowered as individuals and as teams, to apply our skills and experience so that every patient receives safe, timely and effective treatment. What’s more, our state‑of‑the‑art, technology and evidence‑based processes give us the tools we need to deliver the right care, at the right time. By putting each patient and their family at the center of our work, we demonstrate the dignity and respect we have for each individual we serve. This unwavering commitment to serving others combined with our unique healing environment helps make the patient experience here an exceptional one. The excellence and Positivity of our employees and medical staff has contributed to Bronson Healthcare being ranked by Forbes as one of America’s Best‑In‑State Employers (2022‑23), by Newsweek as one of America’s Greatest Workplaces for Women (2023) and by the National Association for Business Resources as one of the 2023 Top 101 Best and Brightest Companies to Work For.