Executive Assistant (Fremont, CA, US, 94538)

Penguin Computing, Inc.; Fremont (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k plan

Paid Time Off

Life Insurance

Employee Assistance Program

Job summary

Penguin Solutions in Silicon Valley is seeking an Executive Assistant to the CHRO to provide high-level administrative and operational support in a fast-paced, global technology environment. The role centers on calendar management, travel coordination, and professional communications.

You will partner with leadership, manage confidential information, and assist with meetings, investor-related engagements, and special projects.

Qualifications

• 8+ years of executive administrative experience supporting senior leaders.
• Bachelor’s degree or equivalent.
• Experience in a public technology company or AI infrastructure environment preferred.
• Ability to manage complex calendars and confidential information.
• Strong written and verbal communication with professionalism and discretion.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Responsibilities

• Manage CHRO’s complex calendar and priorities; resolve conflicts and prepare materials.
• Coordinate domestic and international travel, itineraries, and expenses.
• Support leadership meetings, customer visits, investor engagements, and events.
• Draft, edit, and format executive communications and materials.
• Collaborate with cross-functional teams to align priorities and drive action items.
• Lead special projects with ownership and sound judgment.
• Maintain confidentiality and professionalism with sensitive information.

Skills

Calendar management

Travel coordination

Executive communications

MS Office proficiency

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

At Penguin Solutions (Nasdaq: PENG) – The AI Factory Platform Company – we’re building a team of innovators who thrive on collaboration, creativity, and the opportunity to help shape the future of AI. As part of the AI technology revolution, our teams design, build, deploy, and manage AI factories for enterprises, sovereign AI initiatives, and neocloud providers worldwide.

Headquartered in Silicon Valley, California, Penguin Solutions operates globally through a network of R&D, manufacturing, and sales locations. For nearly three decades, we have operated at the intersection of memory and AI/HPC infrastructure. That engineering expertise positions us to power the next generation of AI workloads, from training to inference and agentic AI at scale.

Penguin Solutions brings together differentiated infrastructure software, advanced memory, compute systems, end-to-end services, and industry-leading partner solutions in a full-stack AI factory platform designed to help customers deploy and scale AI workloads with speed and precision.

At Penguin Solutions, we value ideas over hierarchy and believe in servant leadership, where leaders enable teams to do their best work. We empower employees to take ownership, drive innovation, and grow through challenging work, continuous learning, and exposure to advanced AI tools and technologies. With flexibility where it matters and a strong focus on outcomes, Penguin Solutions is a place to do your best work, grow your career, and make a meaningful impact.

Job Overview

The Executive Assistant to the CHRO provides high-level administrative, operational, and communication support to the Chief Human Resources Officer. This role serves as a trusted partner and a key liaison across the leadership team, customers, partners, and internal teams. The ideal candidate is highly organized, proactive, discreet, and comfortable operating in a fast-paced, global technology environment where priorities shift quickly and sound judgment is essential.

Responsibilities

• Manage the CHRO’s complex calendar and priorities, proactively resolving conflicts, coordinating meetings, preparing materials, and ensuring readiness for internal and external engagements.
• Coordinate domestic and international travel, including itineraries, transportation, meeting logistics, required documentation, and expense reporting.
• Support leadership meetings, customer visits, investor-related engagements, and company events by managing logistics, preparing materials, and tracking follow-up actions.
• Serve as a professional and confidential point of contact for the CHRO and other executives, exercising discretion with sensitive business, personnel, financial, and strategic information.
• Draft, edit, proofread, and format correspondence, presentations, briefing materials, meeting notes, and other executive communications.
• Partner with executive assistants and cross-functional teams to align priorities, coordinate communication, improve processes, and ensure timely completion of action items and deliverables.
• Lead special projects and ad hoc assignments with ownership, sound judgment, and attention to detail.

Qualifications

• 8+ years of executive administrative experience supporting executive leaders, or equivalent experience in a similar organizational or administrative role.
• Bachelor’s degree, or equivalent combination of education and relevant experience.
• Experience in a public company with a focus on technology, semiconductor, AI infrastructure, manufacturing, or global business environment preferrable.
• Demonstrated ability to manage complex calendars, competing priorities, confidential information, and executive-level communications with professionalism and sound judgment.
• Exceptional organizational skills, attention to detail, follow-through, and proactivity.
• Strong written and verbal communication skills, with the ability to interact effectively with executives, customers, partners, employees, and external stakeholders.
• Eager to learn technology and embrace AI.
• High degree of discretion, integrity, and professionalism when handling sensitive or confidential information.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint;

Experience with expense management, travel booking, and collaboration tools preferred.

• Ability to work independently, exercise good judgment, solve problems, and remain composed in a fast-paced environment.
• Experience coordinating executive meeting materials, investor/customer visits, or large-scale leadership events preferred.

Location

This position is based in Fremont, California with at least three days per week onsite.

Travel

Limited travel may be required to support executive meetings, customer events, and company leadership engagements.

Compensation & Benefits

The base pay range that the Company reasonably expects to pay for this position in California is $90,000 - $120,000; the pay ultimately offered may vary based on business considerations, including job-related knowledge, skills, experience, and education. The position is bonus-eligible, and there are medical, dental, and vision benefits available. There is a 401k saving plan and other benefits, such as Paid Time Off, Life Insurance, and an Employee Assistance Plan.

Inclusion & Belonging Statement

We are committed to creating an inclusive environment that embraces differences and fosters belonging for all.

Equal Opportunity Statement

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