Executive Assistant, Foundation

Hackensack Meridian Health; Wall Township (NJ); On-site; USD 39,971 - 56,928; Full time

Job summary

Hackensack Meridian Health is seeking an Executive Assistant Development, Foundation to support executives, manage scheduling, donor communications, and board meeting logistics. The role involves coordinating fundraising events, preparing reports, and ensuring accurate records in donor databases.

Travel to board meetings and events across sites is expected, with a focus on confidentiality and professionalism.

Qualifications

• High School diploma or GED or equivalent.
• 7+ years experience in a related field.
• Commitment to philanthropy culture and mission.
• Knowledge of databases and spreadsheets.
• Strong energy, enthusiasm and dedication to the mission.
• Strong organizational skills.
• Ability to work in a fast-paced environment with multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency with Google Suite and/or Microsoft Office.

Responsibilities

• Schedules appointments and meetings for departmental personnel using scheduling systems.
• Enters and tracks donor contact reports in the donor database.
• Prepares and files routine and advanced correspondence.
• Coordinates special projects and creates presentations.
• Manages board meeting logistics, agendas, materials, and minutes.
• Plans and executes fundraising/donor events and logistics.
• Generates reports and monitors invoices/expense reports.
• Coordinates gifts/gift baskets for donors.
• Sorts and distributes daily mail to appropriate personnel.
• Orders office supplies and maintains inventory.
• Willing to travel between sites for board meetings/events.
• Performs other duties as assigned.

Skills

Strong organizational skills

Excellent written and verbal коммуника

Google Suite proficiency

Microsoft Office proficiency

Ability to manage multiple priorities

Education

High School diploma or GED

Associates or Bachelor's degree

Tools

Google Suite

Microsoft Office

Blackbaud Raiser's Edge

Job description

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Executive Assistant Development, Foundation assists executives (and team members) with administrative, scheduling and clerical matters and coordinates the activities of the office through communication with staff from various corporate and division-level departments, board members, medical staff, support services, donors, prospects, and team members.

Position will include quarterly travel to board and donor meetings.

Responsibilities

A day in the life of a Executive Assistant Development, Foundation at Hackensack Meridian Health includes:

• Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
• Entering and tracking of contact reports in donor database.
• Preparation of expense reports and travel authorizations.
• Prepares and files routine and advanced correspondence including letters, memoranda, and reports.
• Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
• Manages all board meetings logistics, including scheduling, preparing, and distributing agendas and materials, and recording, distributing, and maintaining the minutes.
• Coordinates the planning and execution of fundraising and donor cultivation events, including managing logistics such as venue, catering, presentation setup, materials, and overseeing the event.
• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
• Ordering and coordination of small gifts/gift baskets for donors (holidays, etc.).
• Reviews and distributes daily mail correspondence to appropriate personnel.
• Orders office supplies and maintains inventory.
• Demonstrate perseverance while adhering to the highest ethical standards, demonstrating an optimistic, positive, and professional attitude in all interactions.
• Available to travel between multiple sites as needed for board meetings, events, etc.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• Minimum of seven (7) years experience in a related field.
• Commitment to building a strong culture of philanthropy with a diplomatic approach.
• Demonstrate knowledge of databases and spreadsheets.
• High level of energy, enthusiasm and dedication to the mission of Hackensack Meridian Health.
• Strong organizational skills.
• Ability to work successfully in a fast-paced environment while managing multiple assignments and priorities.
• Excellent written and verbal communication skills.
• Proficient computer skills that include but are not limited to Google Suite and/or Microsoft Office platforms.

Education, Knowledge, Skills and Abilities Preferred:

• Associates or Bachelor's degree.
• Experience with Blackbaud system to maintain donor records, Raiser’s Edge and/or other fundraising/CRM management software.
• Prior health care experience and/or foundation experience.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

Starting Minimum Rate

Minimum rate of $35.17 per hour.

Job Posting Disclosure

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness. Experience: Years of relevant work experience. Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training. Skills: Demonstrated proficiency in relevant skills and competencies. Geographic Location: Cost of living and market rates for the specific location. Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization. Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts. In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.